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#1
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page header on first page and sections from copied document
SUMMARY:
Normal typing: First page: page header with company logo Second page: no logo All printed on the same paper tray Copy/pasting: First page: no logo, printed on tray 1 -----New section----- Second page: company logo, printed on tray 2 Third page: no logo, printed on tray 2 BACKGROUND INFO: Our sales department asked me to design a few Word templates with the new company logo. What I did: * Headers&footers different on first page * Logo and company name in the page header of the first name This works OK as long as they just start typing as in an empty document. PROBLEM: The sales people have standard documents with two different sections. The first section is printed on paper tray 1; section two on paper tray two. One of the paper trays has paper with small print legalese on the back side, the other paper tray doesn't. They open their two-sections-document, CTRL+A, CTRL+C, open one of my templates, CTRL+V. Result: the first page header with the company logo is now on the second (or third) page, because the section end was also copied. How can this be solved, and most importantly: in a "user friendly" way? -- Amedee Van Gasse using XanaNews 1.17.4.1 |
#2
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Amedee
The problem is that H&F content is stored in the paragraph mark at the end of each section and/or end of document. The only way to avoid bring in the H&Fs is to select all but the final section breaks. I would suggest that you first try a test to see if copying all but the final paragraph mark, then copy/paste resolves the problem. I usually do this by using Control+End, then Control+Shift+Home (which selects all but the final paragraph mark) and ten copy/paste to the new template. If that works, then a macro solution will be VERY easy! If it still messes with the H&Fs, then I suggest that you try one of the Word.VBA Newsgroups where the VBA gurus will probably have a solution. My guess is that you may need to create a macro that will copy/paste to the new document and then add the H&Fs. -- Terry Farrell - Word MVP http://word.mvps.org/ "Amedee Van Gasse" wrote in message ... : SUMMARY: : : Normal typing: : First page: page header with company logo : Second page: no logo : All printed on the same paper tray : Copy/pasting: : First page: no logo, printed on tray 1 : -----New section----- : Second page: company logo, printed on tray 2 : Third page: no logo, printed on tray 2 : : : BACKGROUND INFO: : : Our sales department asked me to design a few Word templates with the : new company logo. What I did: : * Headers&footers different on first page : * Logo and company name in the page header of the first name : : This works OK as long as they just start typing as in an empty document. : : : PROBLEM: : : The sales people have standard documents with two different sections. : The first section is printed on paper tray 1; section two on paper tray : two. One of the paper trays has paper with small print legalese on the : back side, the other paper tray doesn't. : They open their two-sections-document, CTRL+A, CTRL+C, open one of my : templates, CTRL+V. : Result: the first page header with the company logo is now on the : second (or third) page, because the section end was also copied. : : : How can this be solved, and most importantly: in a "user friendly" way? : : -- : Amedee Van Gasse using XanaNews 1.17.4.1 |
#3
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Hi Amedee,
You've provided so much help here, I didn't want you to go without an answer, even though I'm not certain I can provide you with one you can use :-) I'm not completely understanding WHY the users are copying text, with section breaks, from another document. It sounds like all they want is some boiler-plate text? How about putting the text into AutoText entries? And create the AutoText entries from within your template, including a section break YOU'VE inserted, so that it has the correct header/footer information? SUMMARY: Normal typing: First page: page header with company logo Second page: no logo All printed on the same paper tray Copy/pasting: First page: no logo, printed on tray 1 -----New section----- Second page: company logo, printed on tray 2 Third page: no logo, printed on tray 2 BACKGROUND INFO: Our sales department asked me to design a few Word templates with the new company logo. What I did: * Headers&footers different on first page * Logo and company name in the page header of the first name This works OK as long as they just start typing as in an empty document. PROBLEM: The sales people have standard documents with two different sections. The first section is printed on paper tray 1; section two on paper tray two. One of the paper trays has paper with small print legalese on the back side, the other paper tray doesn't. They open their two-sections-document, CTRL+A, CTRL+C, open one of my templates, CTRL+V. Result: the first page header with the company logo is now on the second (or third) page, because the section end was also copied. How can this be solved, and most importantly: in a "user friendly" way? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#4
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Cindy M -WordMVP- shared this with us in
microsoft.public.word.newusers: Hi Amedee, You've provided so much help here, I didn't want you to go without an answer, even though I'm not certain I can provide you with one you can use :-) I'm not completely understanding WHY the users are copying text, with section breaks, from another document. Neither do I. The Sales Department Moves In Mysterious Ways(tm), and I have given up trying to fathom their motives. It sounds like all they want is some boiler-plate text? How about putting the text into AutoText entries? And create the AutoText entries from within your template, including a section break YOU'VE inserted, so that it has the correct header/footer information? That sounds like a good suggestion. The documents I have seen so far are maintenance contracts and quotations. That is like 10 pages that are almost always the same and some places with "fill in name of customer here". However I fear AutoText might be a "too smart" way of working. These are people that are used to copy parts of old documents to new documents (with obvious mistakes as a result, like wrong prices or old system requirements). Even the concept of templates was already something very abstract to them. I solved it sort of like Terry suggested. I asked around in one of the VBA groups. Someone suggested to replace the default EditPaste with my own, and I refined this a bit further: Sub EditPaste() Dim wdTemp As Word.Document, rng As Word.Range Application.ScreenUpdating = False Set rng = Selection.Range Set wdTemp = Documents.Add(Visible:=False) wdTemp.Content.Paste With wdTemp.Content.Find .ClearFormatting .Text = "^b" With .Replacement .Text = "^m" .ClearFormatting End With .Execute Replace:=wdReplaceAll End With wdTemp.Content.Copy wdTemp.Close Savechanges:=wdDoNotSaveChanges rng.Paste Application.ScreenUpdating = True End Sub This macro replaces all section ends with page breaks in the pasted selection. The advantage is that this method is completely transparent to the end-users: they don't have to change the way the are working. -- Amedee Van Gasse |
#5
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Hi Amedee,
I solved it sort of like Terry suggested. I asked around in one of the VBA groups. Someone suggested to replace the default EditPaste with my own, and I refined this a bit further: Glad you're on the way to a solution :-) Cindy Meister |
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