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#1
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Mail Merge with Multi Doc's on one page
I'm trying to do a mail merge of 1,000 letters that I want to print off of a
11x17 sheet of paper---four letters on one sheet----can I do this in Word 2003? Thank you, Lisa |
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#2
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You'll have to set them up as gigantic "labels"--that is, in a 2x2 table.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... I'm trying to do a mail merge of 1,000 letters that I want to print off of a 11x17 sheet of paper---four letters on one sheet----can I do this in Word 2003? Thank you, Lisa |
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#3
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Thank you---now that I have done that---how do I make the letters change from
one name to the next? For instance---Dear Smith Family on the first letter and the next is Dear Jones family...how do I change it per doc within the same page? Lisa "Suzanne S. Barnhill" wrote: You'll have to set them up as gigantic "labels"--that is, in a 2x2 table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... I'm trying to do a mail merge of 1,000 letters that I want to print off of a 11x17 sheet of paper---four letters on one sheet----can I do this in Word 2003? Thank you, Lisa |
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#4
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You'll need a «Next Record» field at the beginning of labels 2, 3, and 4.
It's easiest to see how this works if you create a normal labels merge using the Mail Merge Helper/Wizard. Experiment till you get it right. You should find the «Next Record» field on the Insert Word Field menu on the Mail Merge toolbar. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... Thank you---now that I have done that---how do I make the letters change from one name to the next? For instance---Dear Smith Family on the first letter and the next is Dear Jones family...how do I change it per doc within the same page? Lisa "Suzanne S. Barnhill" wrote: You'll have to set them up as gigantic "labels"--that is, in a 2x2 table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... I'm trying to do a mail merge of 1,000 letters that I want to print off of a 11x17 sheet of paper---four letters on one sheet----can I do this in Word 2003? Thank you, Lisa |
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#5
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OK---I got it to change the names within the doc...but know I need the doc to
continue up to the amount of contacts I have....do I need to copy the letter 1,000 times and add the "next" recond into each letter? "Suzanne S. Barnhill" wrote: You'll need a «Next Record» field at the beginning of labels 2, 3, and 4. It's easiest to see how this works if you create a normal labels merge using the Mail Merge Helper/Wizard. Experiment till you get it right. You should find the «Next Record» field on the Insert Word Field menu on the Mail Merge toolbar. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... Thank you---now that I have done that---how do I make the letters change from one name to the next? For instance---Dear Smith Family on the first letter and the next is Dear Jones family...how do I change it per doc within the same page? Lisa "Suzanne S. Barnhill" wrote: You'll have to set them up as gigantic "labels"--that is, in a 2x2 table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... I'm trying to do a mail merge of 1,000 letters that I want to print off of a 11x17 sheet of paper---four letters on one sheet----can I do this in Word 2003? Thank you, Lisa |
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#6
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No, you just have to complete the merge. What you're seeing at this point is
just a sample or dummy of how a typical page of the merge will look. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... OK---I got it to change the names within the doc...but know I need the doc to continue up to the amount of contacts I have....do I need to copy the letter 1,000 times and add the "next" recond into each letter? "Suzanne S. Barnhill" wrote: You'll need a «Next Record» field at the beginning of labels 2, 3, and 4. It's easiest to see how this works if you create a normal labels merge using the Mail Merge Helper/Wizard. Experiment till you get it right. You should find the «Next Record» field on the Insert Word Field menu on the Mail Merge toolbar. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... Thank you---now that I have done that---how do I make the letters change from one name to the next? For instance---Dear Smith Family on the first letter and the next is Dear Jones family...how do I change it per doc within the same page? Lisa "Suzanne S. Barnhill" wrote: You'll have to set them up as gigantic "labels"--that is, in a 2x2 table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... I'm trying to do a mail merge of 1,000 letters that I want to off of a 11x17 sheet of paper---four letters on one sheet----can I do this in Word 2003? Thank you, Lisa |
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#7
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http://www.gmayor.com/mail_merge_lab...th_word_xp.htm should help you
understand label merges. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Lisa wrote: OK---I got it to change the names within the doc...but know I need the doc to continue up to the amount of contacts I have....do I need to copy the letter 1,000 times and add the "next" recond into each letter? "Suzanne S. Barnhill" wrote: You'll need a «Next Record» field at the beginning of labels 2, 3, and 4. It's easiest to see how this works if you create a normal labels merge using the Mail Merge Helper/Wizard. Experiment till you get it right. You should find the «Next Record» field on the Insert Word Field menu on the Mail Merge toolbar. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... Thank you---now that I have done that---how do I make the letters change from one name to the next? For instance---Dear Smith Family on the first letter and the next is Dear Jones family...how do I change it per doc within the same page? Lisa "Suzanne S. Barnhill" wrote: You'll have to set them up as gigantic "labels"--that is, in a 2x2 table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... I'm trying to do a mail merge of 1,000 letters that I want to print off of a 11x17 sheet of paper---four letters on one sheet----can I do this in Word 2003? Thank you, Lisa |
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#8
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I fingures it out....
Thank you "Graham Mayor" wrote: http://www.gmayor.com/mail_merge_lab...th_word_xp.htm should help you understand label merges. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Lisa wrote: OK---I got it to change the names within the doc...but know I need the doc to continue up to the amount of contacts I have....do I need to copy the letter 1,000 times and add the "next" recond into each letter? "Suzanne S. Barnhill" wrote: You'll need a «Next Record» field at the beginning of labels 2, 3, and 4. It's easiest to see how this works if you create a normal labels merge using the Mail Merge Helper/Wizard. Experiment till you get it right. You should find the «Next Record» field on the Insert Word Field menu on the Mail Merge toolbar. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... Thank you---now that I have done that---how do I make the letters change from one name to the next? For instance---Dear Smith Family on the first letter and the next is Dear Jones family...how do I change it per doc within the same page? Lisa "Suzanne S. Barnhill" wrote: You'll have to set them up as gigantic "labels"--that is, in a 2x2 table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Lisa" wrote in message ... I'm trying to do a mail merge of 1,000 letters that I want to print off of a 11x17 sheet of paper---four letters on one sheet----can I do this in Word 2003? Thank you, Lisa |
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