Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
merge to email not finishing the job
I am in the process of trying to merge 700+ names into emails. I open
an email (or Word doc), go through the entire process and reach the end where it says "Merge Electronic Mail". I click on it, it asks me field for the TO, the subject, format (HTML) and which records. I select All. Then at the bottom of the email it says Merging Records and counts. Then nothing. No new email pages pop up, nothing shows up in the To or Subject lines of the existing document. It's as if I have done nothing. Unlike when I am merging a regular document and it creates a new page for each recipient. Help? |
#2
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
merge to email not finishing the job
a. Which version of Word?
b. What is your e-mail client (Outlook? Outlook Express? Something else?) and which version? NB, I do not believe that HTML format merges to email will work with any e-mail client except the full Outlook. c. Can you try a test with a small number of test addresses but use the plain text option instead of HTML - if you are using Outlook, you will probably see a number of security-related messages, but try to battle through them. -- Peter Jamieson http://tips.pjmsn.me.uk "ReneeV" wrote in message ... I am in the process of trying to merge 700+ names into emails. I open an email (or Word doc), go through the entire process and reach the end where it says "Merge Electronic Mail". I click on it, it asks me field for the TO, the subject, format (HTML) and which records. I select All. Then at the bottom of the email it says Merging Records and counts. Then nothing. No new email pages pop up, nothing shows up in the To or Subject lines of the existing document. It's as if I have done nothing. Unlike when I am merging a regular document and it creates a new page for each recipient. Help? |
#3
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
merge to email not finishing the job
a) 2003
b) Outlook 2003 c) IT WORKED with the plain text. Is there a way to make it work with HTML? I really would prefer for my letter to be formatted. Also, I didn't anticipate it to send immediately. I kind of figured I would have an option to hit "send". Scary. I guess I better be ready to send before I merge. Another question, if I wanted to insert an attachment, do I do that during the create email message process? Thank you for your help/ |
#4
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
merge to email not finishing the job
c) IT WORKED with the plain text.
OK, Is there a way to make it work with HTML? I don't know for sure. Are you sure it is not actually sending straight away? (You should not expect to see any e-mail form appear in Word as you would if you went into Word's File|Send options). Or are any HTML format messages reaching the Outbox but not being sent? If nothing is appearing in Outlook, I suspect there is probably a configuration error of some kind. however, it may be in the MAPI system that Outlook uses rather than Outlook or Word. You could start by trying e.g. Outlook Help|Detect and repair (make sure you have your Office CD/DVD). But for example, are you aware of havig more than one email profile? (In Windows XP you can check in Windows Start|Control Panel|Mail|Show Profiles) I guess I better be ready to send before I merge. There's something to be said for setting Outlook not to send automatically before you do a merge to email. Another question, if I wanted to insert an attachment, do I do that during the create email message process? You can send your mail merge main document as an attachment (with a completely blank message) by selecting that option rather than HTML or Plain Text. otherwise, I'd see how you get on with Doug Robbins' article at http://word.mvps.org/FAQs/MailMerge/...ttachments.htm -- Peter Jamieson http://tips.pjmsn.me.uk "ReneeV" wrote in message ... a) 2003 b) Outlook 2003 c) IT WORKED with the plain text. Is there a way to make it work with HTML? I really would prefer for my letter to be formatted. Also, I didn't anticipate it to send immediately. I kind of figured I would have an option to hit "send". Scary. I guess I better be ready to send before I merge. Another question, if I wanted to insert an attachment, do I do that during the create email message process? Thank you for your help/ |
#5
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
merge to email not finishing the job
when I did it through plain text, they immediately went to the
Outbox. When I did it through HTML, nothing happened. Only one profile. |
#6
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
merge to email not finishing the job
As you have no control over how the recipient views your email, there is not
a lot of point slaving over trying to send it in HTML format. If you are really concerned about how the recipient sees the message, then you should send it as a .pdf attachment. The addin that you can down load from fellow MVP Graham Mayor's website at: http://www.gmayor.com/individual_merge_letters.htm can be used to create a .pdf file for each record in the data source. Then you can use the method to which Peter pointed you in his response to send each of those .pdf files as an attachment to an email created by the merge process. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "ReneeV" wrote in message ... when I did it through plain text, they immediately went to the Outbox. When I did it through HTML, nothing happened. Only one profile. |
#7
Posted to microsoft.public.word.mailmerge.fields
|
|||
|
|||
merge to email not finishing the job
Thanks everyone for all your help. This certainly has been a learning
experience and it seems that it is more work than I thought. I think I am going to import my excel file into outlook and try to send the messages in groups. Hopefully, my ISP will allow a large amount of recipients without thinking I am a spammer. If that doesnt work, I'll be back to trying to merge to email. |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
e-mail merge errors w/ multiple email addresses in email field | Mailmerge | |||
MS Word is automatically finishing words in German. Help! | Microsoft Word Help | |||
Finishing document | New Users | |||
How can I number paragraphs after finishing a document? | Microsoft Word Help | |||
Slow opening doc: "Word is finishing analyzing your document" mess | Microsoft Word Help |