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#1
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Delete rows if merge field doesn't wrap
I have a merge letter where one of the merge fields can be one line or wrap
to mulitple lines. I currently have extra rows in the document to allow for the merge field to wrap up to 4 rows. But if the merge field only uses one row how can I delete the multiple blank rows? |
#2
Posted to microsoft.public.word.mailmerge.fields
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Delete rows if merge field doesn't wrap
Hi nancyc,
You should be able to use just the one line - the data will wrap to the next line, pushing the other lines down, if required. -- Cheers macropod [Microsoft MVP - Word] "nancyc" wrote in message ... I have a merge letter where one of the merge fields can be one line or wrap to mulitple lines. I currently have extra rows in the document to allow for the merge field to wrap up to 4 rows. But if the merge field only uses one row how can I delete the multiple blank rows? |
#3
Posted to microsoft.public.word.mailmerge.fields
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Delete rows if merge field doesn't wrap
if there are multiple lines it forces a new page creating page breaks where I
don't want them. How do I get my page breaks correct for the shortest data and the longest data? "macropod" wrote: Hi nancyc, You should be able to use just the one line - the data will wrap to the next line, pushing the other lines down, if required. -- Cheers macropod [Microsoft MVP - Word] "nancyc" wrote in message ... I have a merge letter where one of the merge fields can be one line or wrap to mulitple lines. I currently have extra rows in the document to allow for the merge field to wrap up to 4 rows. But if the merge field only uses one row how can I delete the multiple blank rows? . |
#4
Posted to microsoft.public.word.mailmerge.fields
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Delete rows if merge field doesn't wrap
You do not need to provide the "extra rows in the document" The merged data
will wrap automatically onto extra lines if it will not fit on one line. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "nancyc" wrote in message ... if there are multiple lines it forces a new page creating page breaks where I don't want them. How do I get my page breaks correct for the shortest data and the longest data? "macropod" wrote: Hi nancyc, You should be able to use just the one line - the data will wrap to the next line, pushing the other lines down, if required. -- Cheers macropod [Microsoft MVP - Word] "nancyc" wrote in message ... I have a merge letter where one of the merge fields can be one line or wrap to mulitple lines. I currently have extra rows in the document to allow for the merge field to wrap up to 4 rows. But if the merge field only uses one row how can I delete the multiple blank rows? . |
#5
Posted to microsoft.public.word.mailmerge.fields
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Delete rows if merge field doesn't wrap
Yes I understand that, but depending on the length of each merge field. I
have to fix my page breaks. This is a 10 page document with page breaks at specific areas. if the merge field wraps it causes a new page due to the overflow and then all the other fixed page breaks are wrong. Can I format for the longest scenario and if it isn't that long delete the blank rows? "Doug Robbins - Word MVP" wrote: You do not need to provide the "extra rows in the document" The merged data will wrap automatically onto extra lines if it will not fit on one line. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "nancyc" wrote in message ... if there are multiple lines it forces a new page creating page breaks where I don't want them. How do I get my page breaks correct for the shortest data and the longest data? "macropod" wrote: Hi nancyc, You should be able to use just the one line - the data will wrap to the next line, pushing the other lines down, if required. -- Cheers macropod [Microsoft MVP - Word] "nancyc" wrote in message ... I have a merge letter where one of the merge fields can be one line or wrap to mulitple lines. I currently have extra rows in the document to allow for the merge field to wrap up to 4 rows. But if the merge field only uses one row how can I delete the multiple blank rows? . . |
#6
Posted to microsoft.public.word.mailmerge.fields
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Delete rows if merge field doesn't wrap
Hi nancyc,
Assuming the page breaks occur in the correct place when you've got the longest set of merge data, simply insert a manual page break immediately after the last character that's meant to appear on the page concerned. You can do this by moving the cursor to the start of the next character and pressing Ctrl-Shift-Enter. That way, only the layout of the page concerned will change according to the amount of data coming from the merge. -- Cheers macropod [Microsoft MVP - Word] "nancyc" wrote in message ... Yes I understand that, but depending on the length of each merge field. I have to fix my page breaks. This is a 10 page document with page breaks at specific areas. if the merge field wraps it causes a new page due to the overflow and then all the other fixed page breaks are wrong. Can I format for the longest scenario and if it isn't that long delete the blank rows? "Doug Robbins - Word MVP" wrote: You do not need to provide the "extra rows in the document" The merged data will wrap automatically onto extra lines if it will not fit on one line. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "nancyc" wrote in message ... if there are multiple lines it forces a new page creating page breaks where I don't want them. How do I get my page breaks correct for the shortest data and the longest data? "macropod" wrote: Hi nancyc, You should be able to use just the one line - the data will wrap to the next line, pushing the other lines down, if required. -- Cheers macropod [Microsoft MVP - Word] "nancyc" wrote in message ... I have a merge letter where one of the merge fields can be one line or wrap to mulitple lines. I currently have extra rows in the document to allow for the merge field to wrap up to 4 rows. But if the merge field only uses one row how can I delete the multiple blank rows? . . |
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