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#1
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Decrease file size
I have a 14 page Word file with few photos.
Its original size was about 4Mb. Afte many amendments and "track changes" it has become 82Mb!?!? I don't know why. Is it possible to decrease its size and make more compact. In Access there is a repair and compact command. I hope there such a procedure in Word too. -- Rasoul Khoshravan Azar Kobe University, Kobe, Japan |
#2
Posted to microsoft.public.word.docmanagement
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Decrease file size
There are a number of reasons for excessive file size, including:
1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Khoshravan" wrote in message ... I have a 14 page Word file with few photos. Its original size was about 4Mb. Afte many amendments and "track changes" it has become 82Mb!?!? I don't know why. Is it possible to decrease its size and make more compact. In Access there is a repair and compact command. I hope there such a procedure in Word too. -- Rasoul Khoshravan Azar Kobe University, Kobe, Japan |
#3
Posted to microsoft.public.word.docmanagement
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Decrease file size
Dear Suzanne, thanks for your valuable information.
I read andchecked all 9 items of you reply. Item 1 to 5 is as you mentioned so no need to change and therefore they are not the reason for big size. Item 6) for bringing objects, I will use the insert /from file. untill now I used paste special/picture (am not sure if it is a good or not, with other methods I didn't get good results) Item 6) I think this is the point to consider more carefully. I don't have embedded objects (inserted) but does this include the fields like caption numbers and cross reference and endnotes? I have many in my file. Item 8, file format, I use .doc format I haven't conduct the item 9, document corruption. Mostly it seams that I have to conduct item 9 and see what happens. -- Rasoul Khoshravan Azar Kobe University, Kobe, Japan "Suzanne S. Barnhill" wrote: There are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Khoshravan" wrote in message ... I have a 14 page Word file with few photos. Its original size was about 4Mb. Afte many amendments and "track changes" it has become 82Mb!?!? I don't know why. Is it possible to decrease its size and make more compact. In Access there is a repair and compact command. I hope there such a procedure in Word too. -- Rasoul Khoshravan Azar Kobe University, Kobe, Japan |
#4
Posted to microsoft.public.word.docmanagement
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Decrease file size
No, fields in general should not affect file size (unless they're
INCLUDETEXT or INCLUDEPICTURE). And there's nothing inherently wrong with pasting pictures except that you lose the ability to link to a file (if you use Paste Link, you're linking as an OLE object, I believe) and (more important) there is no external file to fall back on if anything goes wrong with the picture in the document. Unless the picture you're pasting is copied text or the like, it's preferable to have it saved externally in a graphic format. For example, instead of inserting a copied picture from a Web site, it's better to right-click on the picture on the Web and choose Save Picture As, then use Insert | Picture | From File to insert the picture in your document. You have the external file as a backup and also for use in other documents as needed. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Khoshravan" wrote in message ... Dear Suzanne, thanks for your valuable information. I read andchecked all 9 items of you reply. Item 1 to 5 is as you mentioned so no need to change and therefore they are not the reason for big size. Item 6) for bringing objects, I will use the insert /from file. untill now I used paste special/picture (am not sure if it is a good or not, with other methods I didn't get good results) Item 6) I think this is the point to consider more carefully. I don't have embedded objects (inserted) but does this include the fields like caption numbers and cross reference and endnotes? I have many in my file. Item 8, file format, I use .doc format I haven't conduct the item 9, document corruption. Mostly it seams that I have to conduct item 9 and see what happens. -- Rasoul Khoshravan Azar Kobe University, Kobe, Japan "Suzanne S. Barnhill" wrote: There are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Khoshravan" wrote in message ... I have a 14 page Word file with few photos. Its original size was about 4Mb. Afte many amendments and "track changes" it has become 82Mb!?!? I don't know why. Is it possible to decrease its size and make more compact. In Access there is a repair and compact command. I hope there such a procedure in Word too. -- Rasoul Khoshravan Azar Kobe University, Kobe, Japan |
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