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#1
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Resources for Long Document Management
I am taking on a project to edit and publish a long document in Word. It
consists of two dozen Word files comprising about 1,000 pages. Can you recommend books, articles, magazines, etc., to help? Thanks, Jason |
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#2
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You might have a look at
http://word.mvps.org/FAQs/Customizat...platePart2.htm. There are quite a few other articles at the Word MVP site that deal with long-document issues such as footnotes, sections, outline view, page numbering, TOCs, etc. There is also a Word newsgroup devoted to long documents (microsoft.public.word.formatting.longdocs). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jason Langkamer-Smith" .(donotspam) wrote in message ... I am taking on a project to edit and publish a long document in Word. It consists of two dozen Word files comprising about 1,000 pages. Can you recommend books, articles, magazines, etc., to help? Thanks, Jason |
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#4
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Here's my "Long Documents" list: g
How to save yourself hours by using Outline View properly http://word.mvps.org/FAQs/Formatting/UsingOLView.htm Working with sections Or: Why Word appears to behave so illogically when you delete or move a section break Or: How to preserve section formatting when pasting between documents http://word.mvps.org/FAQs/Formatting...thSections.htm How is it possible to copy an entire document into another document without bringing across the header and footer? http://word.mvps.org/FAQs/Formatting...ectionInfo.htm How can I create a landscape section and still have a portrait page number? http://word.mvps.org/FAQs/Formatting...apeSection.htm How to set up a document with front matter numbered separately http://word.mvps.org/FAQs/Formatting...rontMatter.htm Improving the Bottom Line: Toward a more uniform page length http://home.earthlink.net/~wordfaqs/BottomLine.htm Why do my footnotes sometimes end up on a different page from their references in the text? Or: I don't want my footnotes broken and continued on the next page; I want the whole footnote on the same page. How do I do that? http://word.mvps.org/FAQs/Formatting...OnDiffPage.htm I have a footnote reference in a column, and I want the footnote to span both columns. Is this possible? http://word.mvps.org/FAQs/Formatting...panColumns.htm I want the numbers in my footnotes not to be superscripted, and I want the numbers to be followed by a dot and a tab http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm How to create a table of contents in Microsoft Word http://www.ShaunaKelly.com/word/toc/CreateATOC.html Microsoft TOC Training Course for Word 2003 only (Part 1) http://office.microsoft.com/training...RC011356771033 TOC Training Course Part 2 http://office.microsoft.com/training...RC011525811033 Customizing your table of contents with switches http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm How can I include just part of a paragraph in my table of contents? http://home.earthlink.net/~wordfaqs/RunInSidehead.htm Whenever I update my Table of Contents it acquires unwanted tabs, and I have to press Ctrl+Q to get rid of them http://word.mvps.org/FAQs/Formatting/TOCJasonTabs.htm Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 How can I automatically generate an index in Word? http://word.mvps.org/FAQs/Numbering/CreateIndex.htm How to create a glossary http://www.ShaunaKelly.com/word/glossary/glossary.html Word 2002 Legal Users Guide http://www.microsoft.com/downloads/d...displaylang=en How does Track Changes in Microsoft Word work? http://www.shaunakelly.com/word/trac...ngesWorks.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Daiya Mitchell" wrote in message .. . Some of the other articles (since I have them compiled, at least some): ***Styles & Templates*** http://www.shaunakelly.com/word/styl...sOnStyles.html http://home.earthlink.net/~wordfaqs/HeaderFooter.htm (very basic) http://www.mvps.org/word/FAQs/Format...singOLView.htm http://www.mvps.org/word/FAQs/Custom...platePart1.htm http://www.mvps.org/word/FAQs/Format...thSections.htm http://www.mvps.org/word/FAQs/Custom...platePart2.htm http://www.shaunakelly.com/word/numb...ingStyles.html http://word.mvps.org/FAQs/Formatting...rontMatter.htm http://word.mvps.org/faqs/formatting/NonPrintChars.htm http://www.shaunakelly.com/word/toc/CreateATOC.html ***Other Useful Links*** http://home.zebra.net/~sbarnhill/AutoCorrect.htm http://www.mvps.org/word/FAQs/Numbering/CreateIndex.htm http://www.mvps.org/word/FAQs/Format...OnDiffPage.htm http://home.earthlink.net/~wordfaqs/BottomLine.htm http://home.zebra.net/~sbarnhill/index.htm Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 ***Master Documents*** Why Master Documents corrupt: http://www.mvps.org/word/FAQs/Genera...ocsCorrupt.htm How to recover a Master Document: http://www.mvps.org/word/FAQs/Genera...MasterDocs.htm Steve Hudson on how to make Master Documents work safely: http://www.techwr-l.com/techwhirl/ma...dhomepage.html On 1/14/05 3:49 PM, "Suzanne S. Barnhill" wrote: You might have a look at http://word.mvps.org/FAQs/Customizat...platePart2.htm. There are quite a few other articles at the Word MVP site that deal with long-document issues such as footnotes, sections, outline view, page numbering, TOCs, etc. There is also a Word newsgroup devoted to long documents (microsoft.public.word.formatting.longdocs). -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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#5
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On Sun, 16 Jan 2005 00:25:03 GMT, Suzanne S. Barnhill wrote:
Here's my "Long Documents" list Suzanne, you've compiled a great Word resource list! -- JN jbn 'won'oh'won'six'won' at fastmail.fm Remove spaces, and substitute digits for the words between " ' " |
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#6
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On Sun, 16 Jan 2005 00:25:03 GMT, Suzanne S. Barnhill wrote:
How can I create a landscape section and still have a portrait page number? http://word.mvps.org/FAQs/Formatting...apeSection.htm I consulted this page, and have a couple of questions about it all: 1. Why is a frame needed around the table? At least in Word 2002, why not just a table? I read the part about text wrapping involving an invisible frame, but, if the point is just a page number with limited text, then why would wrapping even be necessary? I tested this by simply drawing a table, changing the text orientation, and inserting a PAGE field. Worked fine. What's missing? 2. What does holding down ALT do when repositioning a frame? -- JN jbn 'won'oh'won'six'won' at fastmail.fm Remove spaces, and substitute digits for the words between " ' " |
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#7
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This article was written some time ago (May 2001), by three authors
collaborating, so I may not be able to come up with our exact reasoning on this.* I suspect, however, that the idea might have been backward compatibility. If you wrap a table in Word 2000 or above and open the document in Word 97 or earlier, the table appears in a frame (you can't wrap tables in Word 97 and earlier). Furthermore, it is not always obvious that tables are wrapped; putting them in a frame gives them a hashed border that makes this quite evident. These are just guesses, though, and it's possible that the idea of wrapped tables was so new that we just didn't think of it (much as many users put graphics in text boxes in order to "float" them, even though you can now wrap graphics themselves); I know I was still working in Word 97 at the time, so it wouldn't have occurred to me. As for Alt, dragging a wrapped object with Alt pressed overrides the grid and allows you to place it more exactly. *I've looked at the correspondence that went back and forth when this article was being developed (several dozen exchanges), and I find the following (from me to Bill Coan): "Dave was convinced that a table in a frame was far superior to a text box (you can't use StyleRef fields in a text box, for one thing), and so he and I worked out the procedure for that and added it." In fact, Dave's original suggestion was a frame instead of a text box, and then he remembered that this wouldn't support text direction (though in fact we later found that it does--another big surprise) so added the table idea. At any rate, here's what I wrote about the table concept: "Although Q162235 does describe a Table Method, it does not use a frame. It instead uses Draw Table to draw a table in the margin, which is an interesting concept for Word 97 (since it predates the floating tables of Word 2000). This is indeed a very interesting method, but it's so weird that I wonder about stability. It starts by entering a negative value for the top margin, which extends the header to cover the whole page, down to the top of the footer, so that the table in the margin is nominally in the header (though there's no anchor), yet the document area remains unchanged. Wild!" There was a lot of back-and-forth discussion, and this was one of my replies to Dave: "But if you draw the table, you can put it anywhere, and this is not reflected in the table properties AFAICS. For example, I made a table that was aligned the same way I had the text box--between the top and bottom margins. I think let's not try to address the table-in-margin idea EXCEPT using a frame. Somewhere in the article, have a reference to the fact that tables can be used, with a link to the KB article. Anyone who wants to explore that further can find the step-by-step instructions there, as we did. As for creating the table and then inserting the frame, you come back to Start, where you have to use Draw Table to get a table in the margin to begin with (unless you want to give step-by-step instructions on how to create the damn thing using the table properties; or maybe you were thinking of creating it in the header and then moving it?). I have essentially zero experience with Draw Table (I've dealt with some users who got into deep doo-doo very quickly using it), so I guess this just doesn't come as naturally to me as a text box (though I find even those hard to deal with). If you WERE creating the table in the header, framing it, and then moving it, the problem is that the header becomes practically page depth, which would be pretty scary to the newbies we're trying to target. Or do you create a LITTLE table, frame it, move it, and THEN set the properties for the exact cell height and width?" There was considerable more discussion of this, but in the end the decision was made to omit in-depth discussion of unframed tables. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joseph N." wrote in message ... On Sun, 16 Jan 2005 00:25:03 GMT, Suzanne S. Barnhill wrote: How can I create a landscape section and still have a portrait page number? http://word.mvps.org/FAQs/Formatting...apeSection.htm I consulted this page, and have a couple of questions about it all: 1. Why is a frame needed around the table? At least in Word 2002, why not just a table? I read the part about text wrapping involving an invisible frame, but, if the point is just a page number with limited text, then why would wrapping even be necessary? I tested this by simply drawing a table, changing the text orientation, and inserting a PAGE field. Worked fine. What's missing? 2. What does holding down ALT do when repositioning a frame? -- JN jbn 'won'oh'won'six'won' at fastmail.fm Remove spaces, and substitute digits for the words between " ' " |
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#8
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Thank you for all the resources! They have already helped!
Jason "Jason Langkamer-Smith" wrote: I am taking on a project to edit and publish a long document in Word. It consists of two dozen Word files comprising about 1,000 pages. Can you recommend books, articles, magazines, etc., to help? Thanks, Jason |
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#9
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On Sun, 16 Jan 2005 22:24:45 GMT, Suzanne S. Barnhill wrote:
*I've looked at the correspondence that went back and forth when this article was being developed (several dozen exchanges), and I find the following Suzanne, I think that if I study your excerpts carefully enough and grasp the actual content of your e-mail exchange, I will have reached the Next-Stage-of-Deep-Word-Understanding. It's worth a try. Thanks much for answering with that much detail. -- JN jbn 'won'oh'won'six'won' at fastmail.fm Remove spaces, and substitute digits for the words between " ' " |
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#10
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Glad to oblige! I'm the worst packrat of the Word MVPs. I have saved
(barring a few unaccountably lost by mishap) every email (and NG post) I've ever sent (since 1997)and most of those I've received in reply, and luckily Outlook Express's Find utility works pretty well. Bill Coan has appointed me his official archivist! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joseph N." wrote in message ... On Sun, 16 Jan 2005 22:24:45 GMT, Suzanne S. Barnhill wrote: *I've looked at the correspondence that went back and forth when this article was being developed (several dozen exchanges), and I find the following Suzanne, I think that if I study your excerpts carefully enough and grasp the actual content of your e-mail exchange, I will have reached the Next-Stage-of-Deep-Word-Understanding. It's worth a try. Thanks much for answering with that much detail. -- JN jbn 'won'oh'won'six'won' at fastmail.fm Remove spaces, and substitute digits for the words between " ' " |
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