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#1
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Multiple Merged Addresses on One Page
I'm trying to print merged postcards which are 2 up. That is they are 8.5" x
5.5" with two on a page. I want to "nest" the address around the text. Think of it as a 2x2 matrix with text in the upper and left halves. The merged address goes in the lower right quarter. Spacing is varied on the left half so inserting merged fields or using a table doesn't work. I haven't figured out how to either get two sequential cards on a page or how to merge the data with the existing text. Avery labels are my current work around. That's fine for low volumes but won't do for big production. The questions a 1/ How to get two sequential merge documents on one printed page? 2/ How to insert merge data into only the lower right quadrant? |
#2
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Tables should work in this instance (at least as far as positioning the
address is, but there could be an issue with getting the text to flow from the left side to the upper right side) If you put a table inside a table, you can set the text wrapping for the inner table to around and drag it to the bottom right hand corner, but your text is going to flow accross the top and then down the left side of the inner table rather than down the left side and then down the right side - newspaper style. To get two records to a page, you put a Next Record field before the first mergefield in the second set of mergefields on the page. You would probably be best to start with a label template that has two labels per page (a shipping label is it most likely to be) -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "DolfnJudy" wrote in message ... I'm trying to print merged postcards which are 2 up. That is they are 8.5" x 5.5" with two on a page. I want to "nest" the address around the text. Think of it as a 2x2 matrix with text in the upper and left halves. The merged address goes in the lower right quarter. Spacing is varied on the left half so inserting merged fields or using a table doesn't work. I haven't figured out how to either get two sequential cards on a page or how to merge the data with the existing text. Avery labels are my current work around. That's fine for low volumes but won't do for big production. The questions a 1/ How to get two sequential merge documents on one printed page? 2/ How to insert merge data into only the lower right quadrant? |
#3
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OK, I am still struggling with your layout requirement - I am sure it is
very clear to you and perhaps others here, but I can't get it clear in my head. Can you elaborate? My current understanding is that you are probably using a U.S. letter-sized page, portrait orientation, with cards like this, where each digit represents a rectangle 1.625in wide and 1.1in high: 11111111 11111111 11111111 11111111 11111111 22222222 22222222 22222222 22222222 22222222 But question no. 1 is whether or not you need to print on both sides of these cards. My understanding is that one side is pre-printed and only one side needs printing, but please confirm/deny. I want to "nest" the address around the text. Think of it as a 2x2 matrix with text in the upper and left halves. The merged address goes in the lower right quarter. OK, I couldn't resolve these two descriptions. At the moment I am assuming that each card can be seen as a 2x2 matrix, and maybe you want something like the following, where "1" is card 1 text, "a" is card 1 address, "2" is card 2 text and "b" is card 2 address: 11111111 11111111 111aaaaa 111aaaaa 111aaaaa 22222222 22222222 222bbbbb 222bbbbb 222bbbbb Or maybe you meant something else? Spacing is varied on the left half so inserting merged fields or using a table doesn't work. OK, I /think/ what you need is as follows, assuming you have fixed text for each card. Create the fixed text for card 1. make a copy below for card 2. Ensure there is at least one blank paragraph between the two copies. Put a { NEXT } field (ctrl-F9 for the {} and type NEXT between them in the blank paragraph Use Tools|Customize|Commands to select Category "Insert" and drag "Horizontal Frame" to a toolbar. These "frames" are the old Word frames which were the predecessors of Word text boxes. They are not HTML frames. You might be able to use text boxes instead but let's stick with this route for now. Click in the text for the first card, then insert a frame where you need the address to be for the first postcard on the page. Insert the address fields you need. Click in the text for the second card ,then repeat frame/address field insertion. Try merging to a new document to see if you are getting approximately the results you need. If you are, fine-tune the layout as necessary. That's fine for low volumes but won't do for big production. IME whatever you do, you will need to do performance testing for large volumes, particularly considering that Word mailmerge does its entire printer output in a single print job (i.e. Word does not use one print job per data source record, or per page, or anything convenient like that). Peter Jamieson "DolfnJudy" wrote in message ... I'm trying to print merged postcards which are 2 up. That is they are 8.5" x 5.5" with two on a page. I want to "nest" the address around the text. Think of it as a 2x2 matrix with text in the upper and left halves. The merged address goes in the lower right quarter. Spacing is varied on the left half so inserting merged fields or using a table doesn't work. I haven't figured out how to either get two sequential cards on a page or how to merge the data with the existing text. Avery labels are my current work around. That's fine for low volumes but won't do for big production. The questions a 1/ How to get two sequential merge documents on one printed page? 2/ How to insert merge data into only the lower right quadrant? |
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