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#1
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Link sections of word documents from other sources
We have a large collection of documents (roughly 100) with one section in
common. That common section contains pictures and contact information for a group of employees. Any time we have employee turnover within that group (which happens regularly, if not often), each of the roughly 100 documents needs to have that common section updated, which right now is a tedious manual process. I'm looking for a way to create that section in one place, and link it to the 100 documents that use it so when a change is needed, I change the source and it's reflected in all the documents to which it's linked. I've searched within the help for Word, but can't seem to find what I'm looking for. Should I be looking to link a Word document to another Word document? Or should I try to create the source in Excel or PowerPoint and link to Word? Any help appreciated...I'm having difficulty finding a high-level overview of how to accomplish what I need. Thanks in advance, Bryan |
#2
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IncludeText fields will let you maintain in one Word doc and publish in
multiple Word documents. This is a low-level overview, but it will get you started. http://daiya.mvps.org/includetext0.htm The high-level overview is still being written, but hopefully will be done within a couple of weeks. If you post back on this thread later, you should be able to get an updated link. Or you can ask questions if you run into problems in the meantime. On 7/22/05 10:19 AM, "Bryan L" wrote: We have a large collection of documents (roughly 100) with one section in common. That common section contains pictures and contact information for a group of employees. Any time we have employee turnover within that group (which happens regularly, if not often), each of the roughly 100 documents needs to have that common section updated, which right now is a tedious manual process. I'm looking for a way to create that section in one place, and link it to the 100 documents that use it so when a change is needed, I change the source and it's reflected in all the documents to which it's linked. I've searched within the help for Word, but can't seem to find what I'm looking for. Should I be looking to link a Word document to another Word document? Or should I try to create the source in Excel or PowerPoint and link to Word? Any help appreciated...I'm having difficulty finding a high-level overview of how to accomplish what I need. Thanks in advance, Bryan -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
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The following macro in your dependant documents will update the information
from your common file, assuming that you've used includetext fields to bring it in. You can put the following into an AutoOpen macro in your document (which will only work if macro security is set to allow it). Sub AutoOpen() ' Written by Charles Kyle Kenyon 15 November 2001 ' repaired by Jezebel ' All Story Field Updater - includetext Dim oField As Field Dim oStory As Range ' On Error Resume Next For Each oStory In ActiveDocument.StoryRanges ' This goes into headers and footers as well as the regular document Do For Each oField In oStory.Fields If oField.Type = WdFieldTypeIncludeText Then oField.Update End If Next oField Set oStory = oStory.Next Loop Until oStory Is Nothing Next oStory End Sub You will need to allow the macro to run, though. You could attach the dependant documents to a template containing this macro and allow macros to run from installed templates and add-ins and still keep your macro security high. Note, your users will get a message when they close the document asking if they want to save changes. Hope this helps. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Bryan L" wrote in message ... We have a large collection of documents (roughly 100) with one section in common. That common section contains pictures and contact information for a group of employees. Any time we have employee turnover within that group (which happens regularly, if not often), each of the roughly 100 documents needs to have that common section updated, which right now is a tedious manual process. I'm looking for a way to create that section in one place, and link it to the 100 documents that use it so when a change is needed, I change the source and it's reflected in all the documents to which it's linked. I've searched within the help for Word, but can't seem to find what I'm looking for. Should I be looking to link a Word document to another Word document? Or should I try to create the source in Excel or PowerPoint and link to Word? Any help appreciated...I'm having difficulty finding a high-level overview of how to accomplish what I need. Thanks in advance, Bryan |
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