#1   Report Post  
gman
 
Posts: n/a
Default Templates

Is there any manner to set up in a template and indicate in the template
places where specific information should be entered?

Thanks.
  #2   Report Post  
Jay Freedman
 
Posts: n/a
Default

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.


Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and keep
better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org


  #3   Report Post  
gman
 
Posts: n/a
Default

Thanks, Jay, for the response. I will check out the tutorial links you
suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and created a
template. I need to have places in the template where I can insert
information, such a the photo's name before the .jpg extension, the photo's
caption, etc. I would like to have someway of having a description at each
insertion place of what is required and, also, to have something pop up into
which one types what is to be inserted.

The way I have it now is that I just have a description in red color in the
HTML code in the template of what is needed at each insertion point, but I
have to delete all this stuff before (or after) I enter the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman



"Jay Freedman" wrote:

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.


Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and keep
better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org



  #4   Report Post  
Jay Freedman
 
Posts: n/a
Default

OK, what you want is a lot simpler than a form. Have a look at the first
part of the article at
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

gman wrote:
Thanks, Jay, for the response. I will check out the tutorial links
you suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and created
a template. I need to have places in the template where I can insert
information, such a the photo's name before the .jpg extension, the
photo's caption, etc. I would like to have someway of having a
description at each insertion place of what is required and, also, to
have something pop up into which one types what is to be inserted.

The way I have it now is that I just have a description in red color
in the HTML code in the template of what is needed at each insertion
point, but I have to delete all this stuff before (or after) I enter
the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman



"Jay Freedman" wrote:

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.


Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and
keep better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org



  #5   Report Post  
gman
 
Posts: n/a
Default

Thanks, Jay. Yea, that is kinda what I want to do. I'll try it and let you
know how it turns out.

Here is an example of the HTML. Unfortunately, because this site doesn't
display color you can't readily spot exactly where I added the areas that
need to have information filled in. But, with a little searching I think you
will be able to locate those places, e.g., preview# PREVIOUS PHOTO.html or
htm.
In that example, all that one needs to do is put in the PREVIOUS PHOTO's
preview number where the # sign is. That's all that is required. Nothing
else.

So, I think you have directed me to the start point to accomplish this end.

gman


BODY BACKGROUND="Parchment.jpg" BGCOLOR="#FFFFEE" TEXT="#000000"
LINK="#FF00FF" VLINK="#FF0000" ALINK="#FF00FF"
div align="center"center

HR width="921"
CENTERimg src = "PHOTO NAME.jpg" width=921 height=691/CENTER
HR width="921"


CENTERfont weight=light face=arialPHOTO CAPTION/CENTER
pp

HR
CENTERa href="preview#.html or .htm PREVIOUS PHOTO"Previous a
href="preview#.html or htm CURRENT PHOTO"H4 a href="preview#.html or htm"
NEXT PHOTO/H4Next/a/CENTER
HR

/body
/html

table border="0"
tr
td align="right" valign="top" colspan="0"


"gman" wrote:

Is there any manner to set up in a template and indicate in the template
places where specific information should be entered?

Thanks.



  #6   Report Post  
gman
 
Posts: n/a
Default

Jay,

I looked over what you sent and I really cannot figure this out. I mean, I
can't even determine if MacroButton is a menu option. Can you just tell me
exactly how this is created:

{ MACROBUTTON NoMacro [Click here and type name] }

What I want to do seems so simple one would think there has to be a very
intuitive and easy way to create it. It just seems that it would be so easy
have something that works as I describe below to create what I want:

1. Select Template.
2. Select Information Insertion Point on toolbar or under Insert.
3. Place cursor where you want insertion point and description of
information to be inserted. Hit enter.
4. In menu that pops up type the description for insertion point for
information that is to be inserted. Hit enter.
5. Done

I just don't have hours to spend researching how to do these seemingly
simple task. I think that is the case with most average users, which
explains why we get frustrated and never delve much into these Office
Programs. Heck, I can't even figure out how to get Help to show me an index
to search for topics. It's always trying to connect to online Help. Isn't
there an offline Help with the program like there used to be? If so, where
is it, and how do I stop Help from always trying to connect to the internet.

Thanks,

gman


"Jay Freedman" wrote:

OK, what you want is a lot simpler than a form. Have a look at the first
part of the article at
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

gman wrote:
Thanks, Jay, for the response. I will check out the tutorial links
you suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and created
a template. I need to have places in the template where I can insert
information, such a the photo's name before the .jpg extension, the
photo's caption, etc. I would like to have someway of having a
description at each insertion place of what is required and, also, to
have something pop up into which one types what is to be inserted.

The way I have it now is that I just have a description in red color
in the HTML code in the template of what is needed at each insertion
point, but I have to delete all this stuff before (or after) I enter
the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman



"Jay Freedman" wrote:

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.

Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and
keep better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org




  #7   Report Post  
Daiya Mitchell
 
Posts: n/a
Default

A simple solution already exists--select text and type over it. Now that's
simple.

Anyhow, go back to the article. Where it says:
"To do this, insert a field like"
Use the Insert | Field dialog to insert a MacroButton field. Make it look
like the example in the article.

You can partially fix your problems with Help, at least to make it
offline--if no one responds in this thread, search the group or post a new
message.

On 4/19/05 2:13 PM, "gman" wrote:

Jay,

I looked over what you sent and I really cannot figure this out. I mean, I
can't even determine if MacroButton is a menu option. Can you just tell me
exactly how this is created:

{ MACROBUTTON NoMacro [Click here and type name] }

What I want to do seems so simple one would think there has to be a very
intuitive and easy way to create it. It just seems that it would be so easy
have something that works as I describe below to create what I want:

1. Select Template.
2. Select Information Insertion Point on toolbar or under Insert.
3. Place cursor where you want insertion point and description of
information to be inserted. Hit enter.
4. In menu that pops up type the description for insertion point for
information that is to be inserted. Hit enter.
5. Done

I just don't have hours to spend researching how to do these seemingly
simple task. I think that is the case with most average users, which
explains why we get frustrated and never delve much into these Office
Programs. Heck, I can't even figure out how to get Help to show me an index
to search for topics. It's always trying to connect to online Help. Isn't
there an offline Help with the program like there used to be? If so, where
is it, and how do I stop Help from always trying to connect to the internet.

Thanks,

gman


"Jay Freedman" wrote:

OK, what you want is a lot simpler than a form. Have a look at the first
part of the article at
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

gman wrote:
Thanks, Jay, for the response. I will check out the tutorial links
you suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and created
a template. I need to have places in the template where I can insert
information, such a the photo's name before the .jpg extension, the
photo's caption, etc. I would like to have someway of having a
description at each insertion place of what is required and, also, to
have something pop up into which one types what is to be inserted.

The way I have it now is that I just have a description in red color
in the HTML code in the template of what is needed at each insertion
point, but I have to delete all this stuff before (or after) I enter
the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman


  #8   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

Insert | Field | MacroButton. Or type the text

MACROBUTTON NoMacro [Click here and type name]

select it, and press Ctrl+F9, then F9.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"gman" wrote in message
...
Jay,

I looked over what you sent and I really cannot figure this out. I mean,

I
can't even determine if MacroButton is a menu option. Can you just tell

me
exactly how this is created:

{ MACROBUTTON NoMacro [Click here and type name] }

What I want to do seems so simple one would think there has to be a very
intuitive and easy way to create it. It just seems that it would be so

easy
have something that works as I describe below to create what I want:

1. Select Template.
2. Select Information Insertion Point on toolbar or under Insert.
3. Place cursor where you want insertion point and description of
information to be inserted. Hit enter.
4. In menu that pops up type the description for insertion point for
information that is to be inserted. Hit enter.
5. Done

I just don't have hours to spend researching how to do these seemingly
simple task. I think that is the case with most average users, which
explains why we get frustrated and never delve much into these Office
Programs. Heck, I can't even figure out how to get Help to show me an

index
to search for topics. It's always trying to connect to online Help.

Isn't
there an offline Help with the program like there used to be? If so,

where
is it, and how do I stop Help from always trying to connect to the

internet.

Thanks,

gman


"Jay Freedman" wrote:

OK, what you want is a lot simpler than a form. Have a look at the first
part of the article at
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

gman wrote:
Thanks, Jay, for the response. I will check out the tutorial links
you suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and created
a template. I need to have places in the template where I can insert
information, such a the photo's name before the .jpg extension, the
photo's caption, etc. I would like to have someway of having a
description at each insertion place of what is required and, also, to
have something pop up into which one types what is to be inserted.

The way I have it now is that I just have a description in red color
in the HTML code in the template of what is needed at each insertion
point, but I have to delete all this stuff before (or after) I enter
the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman



"Jay Freedman" wrote:

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.

Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and
keep better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org





  #9   Report Post  
Jay Freedman
 
Posts: n/a
Default

In the page I cited before, it says

See: Run a macro when a user double-clicks a button in the
document for more details of how to create the field.

Part of that sentence is in orange-brown type and is a hyperlink to
another page,
http://word.mvps.org/FAQs/MacrosVBA/...roToButton.htm, which
explains how to create a macrobutton field.

What you want seems simple to you, but unfortunately Word was not
designed to do it. It is possible to torture it into complying, more
or less, but it isn't going to be anywhere near as painless as you
want it to be.

The issue of unusable Help and the lack of an index to it in Word 2003
is a completely different matter. We've complained, long and loud, to
Microsoft about this unbelievable gaffe.

To kill off the online help, open the Help task pane and click the
Online Content Settings link at the bottom. In the dialog that comes
up, uncheck the box for "Show content and links from Microsoft Office
Online". Then you'll get only the offline help.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

On Tue, 19 Apr 2005 14:13:03 -0700, "gman"
wrote:

Jay,

I looked over what you sent and I really cannot figure this out. I mean, I
can't even determine if MacroButton is a menu option. Can you just tell me
exactly how this is created:

{ MACROBUTTON NoMacro [Click here and type name] }

What I want to do seems so simple one would think there has to be a very
intuitive and easy way to create it. It just seems that it would be so easy
have something that works as I describe below to create what I want:

1. Select Template.
2. Select Information Insertion Point on toolbar or under Insert.
3. Place cursor where you want insertion point and description of
information to be inserted. Hit enter.
4. In menu that pops up type the description for insertion point for
information that is to be inserted. Hit enter.
5. Done

I just don't have hours to spend researching how to do these seemingly
simple task. I think that is the case with most average users, which
explains why we get frustrated and never delve much into these Office
Programs. Heck, I can't even figure out how to get Help to show me an index
to search for topics. It's always trying to connect to online Help. Isn't
there an offline Help with the program like there used to be? If so, where
is it, and how do I stop Help from always trying to connect to the internet.

Thanks,

gman


"Jay Freedman" wrote:

OK, what you want is a lot simpler than a form. Have a look at the first
part of the article at
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

gman wrote:
Thanks, Jay, for the response. I will check out the tutorial links
you suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and created
a template. I need to have places in the template where I can insert
information, such a the photo's name before the .jpg extension, the
photo's caption, etc. I would like to have someway of having a
description at each insertion place of what is required and, also, to
have something pop up into which one types what is to be inserted.

The way I have it now is that I just have a description in red color
in the HTML code in the template of what is needed at each insertion
point, but I have to delete all this stuff before (or after) I enter
the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman



"Jay Freedman" wrote:

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.

Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and
keep better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org





  #10   Report Post  
gman
 
Posts: n/a
Default

Thanks to all who have been patient in helping me with this issue. Adding
this to my HTML code will make it easier to prepare the code for each photo
for uploading to my website.

1) Okay, I see how the €˜Control €“ F9 method that is described operates, but
I am still curious about using the Insert - Field - MacroButton method.
After I select MacroButton under Field Names, what do I select on the right
side where it says Macro Name? Do I type anything in the Display Text box?

2) How do you open the actual template to modify it? The only way I can
find is to go to Windows Explorer and find the file, right click, select
€˜open and make changes there. If I select €˜New under file, then €˜On my
computer under templates on the right pane, right click on the template and
select €˜open, it opens up a window that has the template, but it says
€˜Template 1, for example, instead of the name that I gave the template. If
I make changes and hit €˜save, it asks me what I want to say it to. I can
select the template from the template list; however, this is different than
when I open the template from Windows Explorer, which opens the template
itself. When I hit €˜save there after making changes it just saves it
without asking me where I want to save it.

3) Is there a way to open templates, both the original template to modify
and the template document, under File? I can not find a way to add
€˜templates under File or to a toolbar.

4) Can I add a shortcut under File or to a toolbar? This seems like a thing
to do with macros. Maybe, however, there is an easier way than using a macro
to do this.

5) Is there a way to save often used text, such as name and address, e-mail
address, MACROBUTTON NoMacro, etc. so that it can be inserted at a cursor
location? In other words, for example, I want to type my name and address
and save it. Then, I want to be able to position the cursor somewhere, right
click and be able to select from a menu option that pops open a list of all
the text I saved, and have it insert the text I select (my name and address,
for example) where the cursor is located.

6) Is there a way to have Word open without a blank document showing when it
is first started? I want it to be like a browser window with nothing in it.
Then, when I select €˜New under File, it opens the first document in a new
window. The reason why I ask this is because I cannot find a way to close
the original blank page that opens up when Word is started without Word
closing entirely itself. In other words, selecting €˜Close under File when
attempting to close the original document now acts like €˜Exit under File.

Thanks again.

gman

"Jay Freedman" wrote:

In the page I cited before, it says

See: Run a macro when a user double-clicks a button in the
document for more details of how to create the field.

Part of that sentence is in orange-brown type and is a hyperlink to
another page,
http://word.mvps.org/FAQs/MacrosVBA/...roToButton.htm, which
explains how to create a macrobutton field.

What you want seems simple to you, but unfortunately Word was not
designed to do it. It is possible to torture it into complying, more
or less, but it isn't going to be anywhere near as painless as you
want it to be.

The issue of unusable Help and the lack of an index to it in Word 2003
is a completely different matter. We've complained, long and loud, to
Microsoft about this unbelievable gaffe.

To kill off the online help, open the Help task pane and click the
Online Content Settings link at the bottom. In the dialog that comes
up, uncheck the box for "Show content and links from Microsoft Office
Online". Then you'll get only the offline help.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

On Tue, 19 Apr 2005 14:13:03 -0700, "gman"
wrote:

Jay,

I looked over what you sent and I really cannot figure this out. I mean, I
can't even determine if MacroButton is a menu option. Can you just tell me
exactly how this is created:

{ MACROBUTTON NoMacro [Click here and type name] }

What I want to do seems so simple one would think there has to be a very
intuitive and easy way to create it. It just seems that it would be so easy
have something that works as I describe below to create what I want:

1. Select Template.
2. Select Information Insertion Point on toolbar or under Insert.
3. Place cursor where you want insertion point and description of
information to be inserted. Hit enter.
4. In menu that pops up type the description for insertion point for
information that is to be inserted. Hit enter.
5. Done

I just don't have hours to spend researching how to do these seemingly
simple task. I think that is the case with most average users, which
explains why we get frustrated and never delve much into these Office
Programs. Heck, I can't even figure out how to get Help to show me an index
to search for topics. It's always trying to connect to online Help. Isn't
there an offline Help with the program like there used to be? If so, where
is it, and how do I stop Help from always trying to connect to the internet.

Thanks,

gman


"Jay Freedman" wrote:

OK, what you want is a lot simpler than a form. Have a look at the first
part of the article at
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

gman wrote:
Thanks, Jay, for the response. I will check out the tutorial links
you suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and created
a template. I need to have places in the template where I can insert
information, such a the photo's name before the .jpg extension, the
photo's caption, etc. I would like to have someway of having a
description at each insertion place of what is required and, also, to
have something pop up into which one types what is to be inserted.

The way I have it now is that I just have a description in red color
in the HTML code in the template of what is needed at each insertion
point, but I have to delete all this stuff before (or after) I enter
the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman



"Jay Freedman" wrote:

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.

Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and
keep better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org







  #11   Report Post  
gman
 
Posts: n/a
Default

Here is another idea that came to mind: Is there a way to create a table in
Excel or Word with the fields I want and to have what I enter in the fields
imported into the template at the exact place I want the information inserted
in the template?

"Jay Freedman" wrote:

In the page I cited before, it says

See: Run a macro when a user double-clicks a button in the
document for more details of how to create the field.

Part of that sentence is in orange-brown type and is a hyperlink to
another page,
http://word.mvps.org/FAQs/MacrosVBA/...roToButton.htm, which
explains how to create a macrobutton field.

What you want seems simple to you, but unfortunately Word was not
designed to do it. It is possible to torture it into complying, more
or less, but it isn't going to be anywhere near as painless as you
want it to be.

The issue of unusable Help and the lack of an index to it in Word 2003
is a completely different matter. We've complained, long and loud, to
Microsoft about this unbelievable gaffe.

To kill off the online help, open the Help task pane and click the
Online Content Settings link at the bottom. In the dialog that comes
up, uncheck the box for "Show content and links from Microsoft Office
Online". Then you'll get only the offline help.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

On Tue, 19 Apr 2005 14:13:03 -0700, "gman"
wrote:

Jay,

I looked over what you sent and I really cannot figure this out. I mean, I
can't even determine if MacroButton is a menu option. Can you just tell me
exactly how this is created:

{ MACROBUTTON NoMacro [Click here and type name] }

What I want to do seems so simple one would think there has to be a very
intuitive and easy way to create it. It just seems that it would be so easy
have something that works as I describe below to create what I want:

1. Select Template.
2. Select Information Insertion Point on toolbar or under Insert.
3. Place cursor where you want insertion point and description of
information to be inserted. Hit enter.
4. In menu that pops up type the description for insertion point for
information that is to be inserted. Hit enter.
5. Done

I just don't have hours to spend researching how to do these seemingly
simple task. I think that is the case with most average users, which
explains why we get frustrated and never delve much into these Office
Programs. Heck, I can't even figure out how to get Help to show me an index
to search for topics. It's always trying to connect to online Help. Isn't
there an offline Help with the program like there used to be? If so, where
is it, and how do I stop Help from always trying to connect to the internet.

Thanks,

gman


"Jay Freedman" wrote:

OK, what you want is a lot simpler than a form. Have a look at the first
part of the article at
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

gman wrote:
Thanks, Jay, for the response. I will check out the tutorial links
you suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and created
a template. I need to have places in the template where I can insert
information, such a the photo's name before the .jpg extension, the
photo's caption, etc. I would like to have someway of having a
description at each insertion place of what is required and, also, to
have something pop up into which one types what is to be inserted.

The way I have it now is that I just have a description in red color
in the HTML code in the template of what is needed at each insertion
point, but I have to delete all this stuff before (or after) I enter
the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman



"Jay Freedman" wrote:

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.

Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and
keep better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org





  #12   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

See responses inline below
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"gman" wrote in message
...
Thanks to all who have been patient in helping me with this issue. Adding
this to my HTML code will make it easier to prepare the code for each

photo
for uploading to my website.

1) Okay, I see how the €˜Control €“ F9 method that is described operates,

but
I am still curious about using the Insert - Field - MacroButton method.
After I select MacroButton under Field Names, what do I select on the

right
side where it says Macro Name? Do I type anything in the Display Text

box?

The macro name can be anything you like because the MacroButton field in
this case isn't actually going to run a macro. NoMacro is usually used
because it makes that clear. What you type in the Display Text box is what
you want the field to display, such as [Click here and type name].

2) How do you open the actual template to modify it? The only way I can
find is to go to Windows Explorer and find the file, right click, select
€˜open and make changes there. If I select €˜New under file, then €˜On my
computer under templates on the right pane, right click on the template

and
select €˜open, it opens up a window that has the template, but it says
€˜Template 1, for example, instead of the name that I gave the template.

If
I make changes and hit €˜save, it asks me what I want to say it to. I can
select the template from the template list; however, this is different

than
when I open the template from Windows Explorer, which opens the template
itself. When I hit €˜save there after making changes it just saves it
without asking me where I want to save it.


You open the template for modification (from within Word) by navigating to
the Templates folder and opening it just as you would a document. Since I
work with templates frequently, I have found it convenient to add the
Templates folder to the Places Bar.

To create a new document, you open the File New dialog, select your
template, and either double-click on it or click OK (making sure that the
Document radio button is selected. If you are using Word 2002 or 2003 and
haven't created a button or menu entry for the FileNewDialog command, you'll
have to select More... or On My Computer in the New Document task pane.

3) Is there a way to open templates, both the original template to modify
and the template document, under File? I can not find a way to add
€˜templates under File or to a toolbar.


See above.

4) Can I add a shortcut under File or to a toolbar? This seems like a

thing
to do with macros. Maybe, however, there is an easier way than using a

macro
to do this.


You can add a template to the Work menu. See
http://word.mvps.org/FAQs/General/WorkMenu.htm

5) Is there a way to save often used text, such as name and address,

e-mail
address, MACROBUTTON NoMacro, etc. so that it can be inserted at a cursor
location? In other words, for example, I want to type my name and address
and save it. Then, I want to be able to position the cursor somewhere,

right
click and be able to select from a menu option that pops open a list of

all
the text I saved, and have it insert the text I select (my name and

address,
for example) where the cursor is located.


Such things can be saved as AutoText entries. See
http://word.mvps.org/FAQs/Customization/AutoText.htm

6) Is there a way to have Word open without a blank document showing when

it
is first started? I want it to be like a browser window with nothing in

it.
Then, when I select €˜New under File, it opens the first document in a new
window. The reason why I ask this is because I cannot find a way to close
the original blank page that opens up when Word is started without Word
closing entirely itself. In other words, selecting €˜Close under File

when
attempting to close the original document now acts like €˜Exit under File.


Word will open without a document if you add the /n switch to the path of
the shortcut used to start Word. See the Help topic "Customize how Word
starts" at
mk:@MSITStoC:\Program%20Files\Microsoft%20Offic e\OFFICE11\1033\wdmain11.c
hm::/html/wohowControllingWhatHappensWhenYouStartWord.htm

Thanks again.

gman

"Jay Freedman" wrote:

In the page I cited before, it says

See: Run a macro when a user double-clicks a button in the
document for more details of how to create the field.

Part of that sentence is in orange-brown type and is a hyperlink to
another page,
http://word.mvps.org/FAQs/MacrosVBA/...roToButton.htm, which
explains how to create a macrobutton field.

What you want seems simple to you, but unfortunately Word was not
designed to do it. It is possible to torture it into complying, more
or less, but it isn't going to be anywhere near as painless as you
want it to be.

The issue of unusable Help and the lack of an index to it in Word 2003
is a completely different matter. We've complained, long and loud, to
Microsoft about this unbelievable gaffe.

To kill off the online help, open the Help task pane and click the
Online Content Settings link at the bottom. In the dialog that comes
up, uncheck the box for "Show content and links from Microsoft Office
Online". Then you'll get only the offline help.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

On Tue, 19 Apr 2005 14:13:03 -0700, "gman"
wrote:

Jay,

I looked over what you sent and I really cannot figure this out. I

mean, I
can't even determine if MacroButton is a menu option. Can you just

tell me
exactly how this is created:

{ MACROBUTTON NoMacro [Click here and type name] }

What I want to do seems so simple one would think there has to be a

very
intuitive and easy way to create it. It just seems that it would be so

easy
have something that works as I describe below to create what I want:

1. Select Template.
2. Select Information Insertion Point on toolbar or under Insert.
3. Place cursor where you want insertion point and description of
information to be inserted. Hit enter.
4. In menu that pops up type the description for insertion point for
information that is to be inserted. Hit enter.
5. Done

I just don't have hours to spend researching how to do these seemingly
simple task. I think that is the case with most average users, which
explains why we get frustrated and never delve much into these Office
Programs. Heck, I can't even figure out how to get Help to show me an

index
to search for topics. It's always trying to connect to online Help.

Isn't
there an offline Help with the program like there used to be? If so,

where
is it, and how do I stop Help from always trying to connect to the

internet.

Thanks,

gman


"Jay Freedman" wrote:

OK, what you want is a lot simpler than a form. Have a look at the

first
part of the article at
http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

gman wrote:
Thanks, Jay, for the response. I will check out the tutorial links
you suggest.

More specifically, this is what I want to do:

I copied the HTML code from one of my web pages into Word and

created
a template. I need to have places in the template where I can

insert
information, such a the photo's name before the .jpg extension, the
photo's caption, etc. I would like to have someway of having a
description at each insertion place of what is required and, also,

to
have something pop up into which one types what is to be inserted.

The way I have it now is that I just have a description in red

color
in the HTML code in the template of what is needed at each

insertion
point, but I have to delete all this stuff before (or after) I

enter
the information.


Anyway...any suggestions you have would be appreciated.
Thanks,

gman



"Jay Freedman" wrote:

gman wrote:
Is there any manner to set up in a template and indicate in the
template places where specific information should be entered?

Thanks.

Start with this tutorial article:

Please Fill Out This Form
Part 1: Create professional looking forms in Word
http://www.computorcompanion.com/LPMArticle.asp?ID=22

If that's what you want, there are more parts:

Part 2: Adding Automation to your Word forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=46

Part 3: Learn more VBA (macros) to automate your forms.
http://www.computorcompanion.com/LPMArticle.asp?ID=119

Part 4: Use custom dialog boxes in your Word forms
http://www.computorcompanion.com/LPMArticle.asp?ID=127

Part 5: Connect your AutoForm to a database to save input time and
keep better records!
http://www.computorcompanion.com/LPMArticle.asp?ID=136

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org






  #13   Report Post  
Jay Freedman
 
Posts: n/a
Default

Hi gman,

Answers follow the questions...

On Wed, 20 Apr 2005 10:10:08 -0700, "gman"
wrote:

Thanks to all who have been patient in helping me with this issue. Adding
this to my HTML code will make it easier to prepare the code for each photo
for uploading to my website.

1) Okay, I see how the ‘Control – F9’ method that is described operates, but
I am still curious about using the Insert - Field - MacroButton method.
After I select MacroButton under Field Names, what do I select on the right
side where it says Macro Name? Do I type anything in the Display Text box?


If you want to use the "NoMacro" trick discussed in the
UsingMacroButton.htm page (that is, use a name for any macro that
doesn't exist, so that clicking the macrobutton field only selects
it), remember that it *is* a trick -- something not deliberately
intended by Word's designers -- so the Insert Field dialog doesn't
make it easy for you. The list contains only the names of macros that
do exist; including all the names that don't exist would make for a
fairly large list. :-)

Instead, you'd have to click the Field Codes button on the lower left
of the dialog, and type in the NoMacro name followed by whatever
display text you want.

In either place in the dialog, the display text is what appears on the
page when field codes are toggled off with Alt+F9 or Shift+F9. If you
don't type any display text, the macrobutton field will be invisible,
which would defeat the purpose of having one. So yes, you really do
have to type something for the display text.

Personally, I find the Ctrl+F9 method to be a zillion times faster
than the dialog.

2) How do you open the actual template to modify it? The only way I can
find is to go to Windows Explorer and find the file, right click, select
‘open’ and make changes there. If I select ‘New’ under file, then ‘On my
computer’ under templates on the right pane, right click on the template and
select ‘open’, it opens up a window that has the template, but it says
‘Template 1,’ for example, instead of the name that I gave the template. If
I make changes and hit ‘save,’ it asks me what I want to say it to. I can
select the template from the template list; however, this is different than
when I open the template from Windows Explorer, which opens the template
itself. When I hit ‘save’ there after making changes it just saves it
without asking me where I want to save it.


The Windows Explorer right-click Open method is one way to open
the template itself. See the answer to question 3 for another way.

Using New, either in the Windows Explorer right-click menu or in
Word's File menu, creates a *document* (not a template) *based on* the
template you choose. This document will contain a copy of any text and
styles in the template, but it will not contain any of the macros,
toolbars, or AutoText from the template. Word will ask you where to
save this new unnamed document. In the File Save As dialog, you can
change the "Save as type" box to "Word Template" to make it into a new
different template. Doing so will cause Word to automatically suggest
the User Templates folder as the location instead of the Documents
folder.

3) Is there a way to open templates, both the original template to modify
and the template document, under File? I can not find a way to add
‘templates’ under File or to a toolbar.


Use the File Open dialog. Set the "Files of type" box at the bottom
of the dialog to "Document Templates". Then you'll have to navigate to
the folder that holds the template file (generally the one named in
the Tools Options File Locations dialog as the User Templates
folder).

To make this easier, you can add the User Templates folder to the
vertical panel of icons on the left side of the File Open dialog.
Open the dialog and navigate to the User Templates folder. Then click
the Tools menu in the upper right corner of the dialog, and select the
item labeled Add to "My Places". From now on, you can just click that
icon.

In general, remember that New makes a new document based on the
selected template, while Open opens the template or document that you
select.

I don't understand what you're calling a "template document". There is
a template (a .dot file) and there is a document (a .doc file). There
is no hybrid.

4) Can I add a shortcut under File or to a toolbar? This seems like a thing
to do with macros. Maybe, however, there is an easier way than using a macro
to do this.


Again I think we're suffering some confusion of terminology. If by
"shortcut" you mean a shortcut to open a particular file, the simplest
way is to enable the Work menu as described at
http://www.word.mvps.org/FAQs/General/WorkMenu.htm. This is a separate
top-level menu to which you can add the names of documents or
templates to which you want instant access.

In Word, the more common use of the term refers to "keyboard
shortcuts", which are two- or three-key combinations that execute
commands. Word comes with dozens of predefined shortcuts that you
probably already know, such as Ctrl+S for Save and Shift+F9 for Toggle
Field Code. You can define your own keyboard shortcuts by going to
Tools Customize and clicking the Keyboard button. This is discussed
at
http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm.

In either case, although it's possible to do these things with macros,
it's a Bad Idea(tm) -- far more complicated than simply setting things
up once in the template.

5) Is there a way to save often used text, such as name and address, e-mail
address, MACROBUTTON NoMacro, etc. so that it can be inserted at a cursor
location? In other words, for example, I want to type my name and address
and save it. Then, I want to be able to position the cursor somewhere, right
click and be able to select from a menu option that pops open a list of all
the text I saved, and have it insert the text I select (my name and address,
for example) where the cursor is located.


You've just described the AutoText feature. The article about it on
the MVPs site happens to be mine. :-) Read
http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm.

6) Is there a way to have Word open without a blank document showing when it
is first started? I want it to be like a browser window with nothing in it.
Then, when I select ‘New’ under File, it opens the first document in a new
window. The reason why I ask this is because I cannot find a way to close
the original blank page that opens up when Word is started without Word
closing entirely itself. In other words, selecting ‘Close’ under File when
attempting to close the original document now acts like ‘Exit’ under File.


You can modify the command line in the desktop icon that launches
Word. Right-click the icon and select Properties. Put the cursor in
the Target box, at the end after the WINWORD.EXE path. Type a space
and the code /n and then click OK. (Note: If the existing icon is
one where the Target box isn't selectable, you can make a new icon by
right-click-dragging the icon of WINWORD.EXE from Windows Explorer to
the desktop and selecting Create Shortcut Here from the popup.)

Unfortunately, there is no way to force this on other people's PCs,
and there's no easy way to accomplish it from inside your template
(because by definition Word has to be running already).

Besides that, you may find that certain things don't work properly
when there is no document open.

Thanks again.

gman


Glad to help!

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
  #14   Report Post  
gman
 
Posts: n/a
Default

Suzanne and Jay,

Thanks so much for taking the time to answer my questions. Yes, my
terminology is often my own when trying to describe something that is new and
unfamiliar. Often that is why it is hard to pick up a book on, let's say,
Word that is 700 pages and find what one wants (which, I believe, is why many
people use sites like this to ask questions!).

Anyway...going WAY back to my original question, I created a spread sheet in
Excel with the HTML fields I want filled in in my HTML code. Then, I used
the merge feature to place them in the template I created of the HTML code.
Then, I imported the data into the document that is based on the template
(here we go again w/ terminology). Worked great. Did exactly what I wanted,
EXCEPT-- and it is a big exception -- the only way one can get the code to
work properly as a web page on a website is to have it made into a .html file
with NOTEPAD (gets rid of formatting). Ugh. And, the only way to get a file
(document) displayed in Notepad is to have it as a .txt (plain text). SO,
once I imported the info into the document that is based on the template I
have to save it as a .txt file and then open that file in Notepad and save it
as .html (or, .htm). After all this it works. However, the Control - F9
method has problems in that if I put the MACROBUTTON stuff into a .txt
document then I can find no way to import the data from Excel as, apparently,
it will only export to a .doc document, not a .txt document. Which brings me
back to the same point as with the other method. I have to import into a
..doc, change that to a .txt and open in Notepad and save as .htlm. Then, it
works. (The catch with all this seems to be the handling of photos, which is
what I am uploading. Using Notepad doesn't appear necessary if one is just
wanting to upload a document. Just save as a .html in the Save As box and
upload. Why photos don't work using this method has me curious.) (I don't
know how to create macros, but could one be designed to do these steps for
me? In other words, could it be designed to import data from Excel into .doc
document then have that saved as a .txt document and then have Notepad run
and create a .html file?)

As for my other questions that y'all kindly answered, I need to print out
your remarks and work with them. AutoText! It seemed so obvious a need that
I figured there had to be way, but I just didn't know the terminology! lol

Well, if nothing else, I learned a little bit about importing info into Word
and the Control - F9 method for inserting data. (As for this method, can one
tab between the MACROBUTTON areas in a document when NoMacro is used?)

Thanks again.

gman


"Jay Freedman" wrote:

Hi gman,

Answers follow the questions...

On Wed, 20 Apr 2005 10:10:08 -0700, "gman"
wrote:

Thanks to all who have been patient in helping me with this issue. Adding
this to my HTML code will make it easier to prepare the code for each photo
for uploading to my website.

1) Okay, I see how the €˜Control €“ F9 method that is described operates, but
I am still curious about using the Insert - Field - MacroButton method.
After I select MacroButton under Field Names, what do I select on the right
side where it says Macro Name? Do I type anything in the Display Text box?


If you want to use the "NoMacro" trick discussed in the
UsingMacroButton.htm page (that is, use a name for any macro that
doesn't exist, so that clicking the macrobutton field only selects
it), remember that it *is* a trick -- something not deliberately
intended by Word's designers -- so the Insert Field dialog doesn't
make it easy for you. The list contains only the names of macros that
do exist; including all the names that don't exist would make for a
fairly large list. :-)

Instead, you'd have to click the Field Codes button on the lower left
of the dialog, and type in the NoMacro name followed by whatever
display text you want.

In either place in the dialog, the display text is what appears on the
page when field codes are toggled off with Alt+F9 or Shift+F9. If you
don't type any display text, the macrobutton field will be invisible,
which would defeat the purpose of having one. So yes, you really do
have to type something for the display text.

Personally, I find the Ctrl+F9 method to be a zillion times faster
than the dialog.

2) How do you open the actual template to modify it? The only way I can
find is to go to Windows Explorer and find the file, right click, select
€˜open and make changes there. If I select €˜New under file, then €˜On my
computer under templates on the right pane, right click on the template and
select €˜open, it opens up a window that has the template, but it says
€˜Template 1, for example, instead of the name that I gave the template. If
I make changes and hit €˜save, it asks me what I want to say it to. I can
select the template from the template list; however, this is different than
when I open the template from Windows Explorer, which opens the template
itself. When I hit €˜save there after making changes it just saves it
without asking me where I want to save it.


The Windows Explorer right-click Open method is one way to open
the template itself. See the answer to question 3 for another way.

Using New, either in the Windows Explorer right-click menu or in
Word's File menu, creates a *document* (not a template) *based on* the
template you choose. This document will contain a copy of any text and
styles in the template, but it will not contain any of the macros,
toolbars, or AutoText from the template. Word will ask you where to
save this new unnamed document. In the File Save As dialog, you can
change the "Save as type" box to "Word Template" to make it into a new
different template. Doing so will cause Word to automatically suggest
the User Templates folder as the location instead of the Documents
folder.

3) Is there a way to open templates, both the original template to modify
and the template document, under File? I can not find a way to add
€˜templates under File or to a toolbar.


Use the File Open dialog. Set the "Files of type" box at the bottom
of the dialog to "Document Templates". Then you'll have to navigate to
the folder that holds the template file (generally the one named in
the Tools Options File Locations dialog as the User Templates
folder).

To make this easier, you can add the User Templates folder to the
vertical panel of icons on the left side of the File Open dialog.
Open the dialog and navigate to the User Templates folder. Then click
the Tools menu in the upper right corner of the dialog, and select the
item labeled Add to "My Places". From now on, you can just click that
icon.

In general, remember that New makes a new document based on the
selected template, while Open opens the template or document that you
select.

I don't understand what you're calling a "template document". There is
a template (a .dot file) and there is a document (a .doc file). There
is no hybrid.

4) Can I add a shortcut under File or to a toolbar? This seems like a thing
to do with macros. Maybe, however, there is an easier way than using a macro
to do this.


Again I think we're suffering some confusion of terminology. If by
"shortcut" you mean a shortcut to open a particular file, the simplest
way is to enable the Work menu as described at
http://www.word.mvps.org/FAQs/General/WorkMenu.htm. This is a separate
top-level menu to which you can add the names of documents or
templates to which you want instant access.

In Word, the more common use of the term refers to "keyboard
shortcuts", which are two- or three-key combinations that execute
commands. Word comes with dozens of predefined shortcuts that you
probably already know, such as Ctrl+S for Save and Shift+F9 for Toggle
Field Code. You can define your own keyboard shortcuts by going to
Tools Customize and clicking the Keyboard button. This is discussed
at
http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm.

In either case, although it's possible to do these things with macros,
it's a Bad Idea(tm) -- far more complicated than simply setting things
up once in the template.

5) Is there a way to save often used text, such as name and address, e-mail
address, MACROBUTTON NoMacro, etc. so that it can be inserted at a cursor
location? In other words, for example, I want to type my name and address
and save it. Then, I want to be able to position the cursor somewhere, right
click and be able to select from a menu option that pops open a list of all
the text I saved, and have it insert the text I select (my name and address,
for example) where the cursor is located.


You've just described the AutoText feature. The article about it on
the MVPs site happens to be mine. :-) Read
http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm.

6) Is there a way to have Word open without a blank document showing when it
is first started? I want it to be like a browser window with nothing in it.
Then, when I select €˜New under File, it opens the first document in a new
window. The reason why I ask this is because I cannot find a way to close
the original blank page that opens up when Word is started without Word
closing entirely itself. In other words, selecting €˜Close under File when
attempting to close the original document now acts like €˜Exit under File.


You can modify the command line in the desktop icon that launches
Word. Right-click the icon and select Properties. Put the cursor in
the Target box, at the end after the WINWORD.EXE path. Type a space
and the code /n and then click OK. (Note: If the existing icon is
one where the Target box isn't selectable, you can make a new icon by
right-click-dragging the icon of WINWORD.EXE from Windows Explorer to
the desktop and selecting Create Shortcut Here from the popup.)

Unfortunately, there is no way to force this on other people's PCs,
and there's no easy way to accomplish it from inside your template
(because by definition Word has to be running already).

Besides that, you may find that certain things don't work properly
when there is no document open.

Thanks again.

gman


Glad to help!

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

  #15   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

F11 will take you to the next field. If you don't have any fields except the
MacroButton ones, this will work for you.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"gman" wrote in message
...
Suzanne and Jay,

Thanks so much for taking the time to answer my questions. Yes, my
terminology is often my own when trying to describe something that is new

and
unfamiliar. Often that is why it is hard to pick up a book on, let's say,
Word that is 700 pages and find what one wants (which, I believe, is why

many
people use sites like this to ask questions!).

Anyway...going WAY back to my original question, I created a spread sheet

in
Excel with the HTML fields I want filled in in my HTML code. Then, I used
the merge feature to place them in the template I created of the HTML

code.
Then, I imported the data into the document that is based on the template
(here we go again w/ terminology). Worked great. Did exactly what I

wanted,
EXCEPT-- and it is a big exception -- the only way one can get the code to
work properly as a web page on a website is to have it made into a .html

file
with NOTEPAD (gets rid of formatting). Ugh. And, the only way to get a

file
(document) displayed in Notepad is to have it as a .txt (plain text). SO,
once I imported the info into the document that is based on the template I
have to save it as a .txt file and then open that file in Notepad and save

it
as .html (or, .htm). After all this it works. However, the Control - F9
method has problems in that if I put the MACROBUTTON stuff into a .txt
document then I can find no way to import the data from Excel as,

apparently,
it will only export to a .doc document, not a .txt document. Which brings

me
back to the same point as with the other method. I have to import into a
.doc, change that to a .txt and open in Notepad and save as .htlm. Then,

it
works. (The catch with all this seems to be the handling of photos, which

is
what I am uploading. Using Notepad doesn't appear necessary if one is

just
wanting to upload a document. Just save as a .html in the Save As box and
upload. Why photos don't work using this method has me curious.) (I

don't
know how to create macros, but could one be designed to do these steps for
me? In other words, could it be designed to import data from Excel into

..doc
document then have that saved as a .txt document and then have Notepad run
and create a .html file?)

As for my other questions that y'all kindly answered, I need to print out
your remarks and work with them. AutoText! It seemed so obvious a need

that
I figured there had to be way, but I just didn't know the terminology!

lol

Well, if nothing else, I learned a little bit about importing info into

Word
and the Control - F9 method for inserting data. (As for this method, can

one
tab between the MACROBUTTON areas in a document when NoMacro is used?)

Thanks again.

gman


"Jay Freedman" wrote:

Hi gman,

Answers follow the questions...

On Wed, 20 Apr 2005 10:10:08 -0700, "gman"
wrote:

Thanks to all who have been patient in helping me with this issue.

Adding
this to my HTML code will make it easier to prepare the code for each

photo
for uploading to my website.

1) Okay, I see how the €˜Control €“ F9 method that is described

operates, but
I am still curious about using the Insert - Field - MacroButton method.
After I select MacroButton under Field Names, what do I select on the

right
side where it says Macro Name? Do I type anything in the Display Text

box?

If you want to use the "NoMacro" trick discussed in the
UsingMacroButton.htm page (that is, use a name for any macro that
doesn't exist, so that clicking the macrobutton field only selects
it), remember that it *is* a trick -- something not deliberately
intended by Word's designers -- so the Insert Field dialog doesn't
make it easy for you. The list contains only the names of macros that
do exist; including all the names that don't exist would make for a
fairly large list. :-)

Instead, you'd have to click the Field Codes button on the lower left
of the dialog, and type in the NoMacro name followed by whatever
display text you want.

In either place in the dialog, the display text is what appears on the
page when field codes are toggled off with Alt+F9 or Shift+F9. If you
don't type any display text, the macrobutton field will be invisible,
which would defeat the purpose of having one. So yes, you really do
have to type something for the display text.

Personally, I find the Ctrl+F9 method to be a zillion times faster
than the dialog.

2) How do you open the actual template to modify it? The only way I

can
find is to go to Windows Explorer and find the file, right click,

select
€˜open and make changes there. If I select €˜New under file, then €˜On

my
computer under templates on the right pane, right click on the

template and
select €˜open, it opens up a window that has the template, but it says
€˜Template 1, for example, instead of the name that I gave the

template. If
I make changes and hit €˜save, it asks me what I want to say it to. I

can
select the template from the template list; however, this is different

than
when I open the template from Windows Explorer, which opens the

template
itself. When I hit €˜save there after making changes it just saves it
without asking me where I want to save it.


The Windows Explorer right-click Open method is one way to open
the template itself. See the answer to question 3 for another way.

Using New, either in the Windows Explorer right-click menu or in
Word's File menu, creates a *document* (not a template) *based on* the
template you choose. This document will contain a copy of any text and
styles in the template, but it will not contain any of the macros,
toolbars, or AutoText from the template. Word will ask you where to
save this new unnamed document. In the File Save As dialog, you can
change the "Save as type" box to "Word Template" to make it into a new
different template. Doing so will cause Word to automatically suggest
the User Templates folder as the location instead of the Documents
folder.

3) Is there a way to open templates, both the original template to

modify
and the template document, under File? I can not find a way to add
€˜templates under File or to a toolbar.


Use the File Open dialog. Set the "Files of type" box at the bottom
of the dialog to "Document Templates". Then you'll have to navigate to
the folder that holds the template file (generally the one named in
the Tools Options File Locations dialog as the User Templates
folder).

To make this easier, you can add the User Templates folder to the
vertical panel of icons on the left side of the File Open dialog.
Open the dialog and navigate to the User Templates folder. Then click
the Tools menu in the upper right corner of the dialog, and select the
item labeled Add to "My Places". From now on, you can just click that
icon.

In general, remember that New makes a new document based on the
selected template, while Open opens the template or document that you
select.

I don't understand what you're calling a "template document". There is
a template (a .dot file) and there is a document (a .doc file). There
is no hybrid.

4) Can I add a shortcut under File or to a toolbar? This seems like a

thing
to do with macros. Maybe, however, there is an easier way than using a

macro
to do this.


Again I think we're suffering some confusion of terminology. If by
"shortcut" you mean a shortcut to open a particular file, the simplest
way is to enable the Work menu as described at
http://www.word.mvps.org/FAQs/General/WorkMenu.htm. This is a separate
top-level menu to which you can add the names of documents or
templates to which you want instant access.

In Word, the more common use of the term refers to "keyboard
shortcuts", which are two- or three-key combinations that execute
commands. Word comes with dozens of predefined shortcuts that you
probably already know, such as Ctrl+S for Save and Shift+F9 for Toggle
Field Code. You can define your own keyboard shortcuts by going to
Tools Customize and clicking the Keyboard button. This is discussed
at
http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm.

In either case, although it's possible to do these things with macros,
it's a Bad Idea(tm) -- far more complicated than simply setting things
up once in the template.

5) Is there a way to save often used text, such as name and address,

e-mail
address, MACROBUTTON NoMacro, etc. so that it can be inserted at a

cursor
location? In other words, for example, I want to type my name and

address
and save it. Then, I want to be able to position the cursor somewhere,

right
click and be able to select from a menu option that pops open a list of

all
the text I saved, and have it insert the text I select (my name and

address,
for example) where the cursor is located.


You've just described the AutoText feature. The article about it on
the MVPs site happens to be mine. :-) Read
http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm.

6) Is there a way to have Word open without a blank document showing

when it
is first started? I want it to be like a browser window with nothing

in it.
Then, when I select €˜New under File, it opens the first document in a

new
window. The reason why I ask this is because I cannot find a way to

close
the original blank page that opens up when Word is started without Word
closing entirely itself. In other words, selecting €˜Close under File

when
attempting to close the original document now acts like €˜Exit under

File.

You can modify the command line in the desktop icon that launches
Word. Right-click the icon and select Properties. Put the cursor in
the Target box, at the end after the WINWORD.EXE path. Type a space
and the code /n and then click OK. (Note: If the existing icon is
one where the Target box isn't selectable, you can make a new icon by
right-click-dragging the icon of WINWORD.EXE from Windows Explorer to
the desktop and selecting Create Shortcut Here from the popup.)

Unfortunately, there is no way to force this on other people's PCs,
and there's no easy way to accomplish it from inside your template
(because by definition Word has to be running already).

Besides that, you may find that certain things don't work properly
when there is no document open.

Thanks again.

gman


Glad to help!

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org




  #16   Report Post  
Jay Freedman
 
Posts: n/a
Default

I think you should be able to save from Word as a .txt file and then
just change the file's extension to .htm or .html. You don't need
Notepad to do that.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

On Thu, 21 Apr 2005 09:49:04 -0700, "gman"
wrote:

Suzanne and Jay,

Thanks so much for taking the time to answer my questions. Yes, my
terminology is often my own when trying to describe something that is new and
unfamiliar. Often that is why it is hard to pick up a book on, let's say,
Word that is 700 pages and find what one wants (which, I believe, is why many
people use sites like this to ask questions!).

Anyway...going WAY back to my original question, I created a spread sheet in
Excel with the HTML fields I want filled in in my HTML code. Then, I used
the merge feature to place them in the template I created of the HTML code.
Then, I imported the data into the document that is based on the template
(here we go again w/ terminology). Worked great. Did exactly what I wanted,
EXCEPT-- and it is a big exception -- the only way one can get the code to
work properly as a web page on a website is to have it made into a .html file
with NOTEPAD (gets rid of formatting). Ugh. And, the only way to get a file
(document) displayed in Notepad is to have it as a .txt (plain text). SO,
once I imported the info into the document that is based on the template I
have to save it as a .txt file and then open that file in Notepad and save it
as .html (or, .htm). After all this it works. However, the Control - F9
method has problems in that if I put the MACROBUTTON stuff into a .txt
document then I can find no way to import the data from Excel as, apparently,
it will only export to a .doc document, not a .txt document. Which brings me
back to the same point as with the other method. I have to import into a
.doc, change that to a .txt and open in Notepad and save as .htlm. Then, it
works. (The catch with all this seems to be the handling of photos, which is
what I am uploading. Using Notepad doesn't appear necessary if one is just
wanting to upload a document. Just save as a .html in the Save As box and
upload. Why photos don't work using this method has me curious.) (I don't
know how to create macros, but could one be designed to do these steps for
me? In other words, could it be designed to import data from Excel into .doc
document then have that saved as a .txt document and then have Notepad run
and create a .html file?)

As for my other questions that y'all kindly answered, I need to print out
your remarks and work with them. AutoText! It seemed so obvious a need that
I figured there had to be way, but I just didn't know the terminology! lol

Well, if nothing else, I learned a little bit about importing info into Word
and the Control - F9 method for inserting data. (As for this method, can one
tab between the MACROBUTTON areas in a document when NoMacro is used?)

Thanks again.

gman


"Jay Freedman" wrote:

Hi gman,

Answers follow the questions...

On Wed, 20 Apr 2005 10:10:08 -0700, "gman"
wrote:

Thanks to all who have been patient in helping me with this issue. Adding
this to my HTML code will make it easier to prepare the code for each photo
for uploading to my website.

1) Okay, I see how the ‘Control – F9’ method that is described operates, but
I am still curious about using the Insert - Field - MacroButton method.
After I select MacroButton under Field Names, what do I select on the right
side where it says Macro Name? Do I type anything in the Display Text box?


If you want to use the "NoMacro" trick discussed in the
UsingMacroButton.htm page (that is, use a name for any macro that
doesn't exist, so that clicking the macrobutton field only selects
it), remember that it *is* a trick -- something not deliberately
intended by Word's designers -- so the Insert Field dialog doesn't
make it easy for you. The list contains only the names of macros that
do exist; including all the names that don't exist would make for a
fairly large list. :-)

Instead, you'd have to click the Field Codes button on the lower left
of the dialog, and type in the NoMacro name followed by whatever
display text you want.

In either place in the dialog, the display text is what appears on the
page when field codes are toggled off with Alt+F9 or Shift+F9. If you
don't type any display text, the macrobutton field will be invisible,
which would defeat the purpose of having one. So yes, you really do
have to type something for the display text.

Personally, I find the Ctrl+F9 method to be a zillion times faster
than the dialog.

2) How do you open the actual template to modify it? The only way I can
find is to go to Windows Explorer and find the file, right click, select
‘open’ and make changes there. If I select ‘New’ under file, then ‘On my
computer’ under templates on the right pane, right click on the template and
select ‘open’, it opens up a window that has the template, but it says
‘Template 1,’ for example, instead of the name that I gave the template. If
I make changes and hit ‘save,’ it asks me what I want to say it to. I can
select the template from the template list; however, this is different than
when I open the template from Windows Explorer, which opens the template
itself. When I hit ‘save’ there after making changes it just saves it
without asking me where I want to save it.


The Windows Explorer right-click Open method is one way to open
the template itself. See the answer to question 3 for another way.

Using New, either in the Windows Explorer right-click menu or in
Word's File menu, creates a *document* (not a template) *based on* the
template you choose. This document will contain a copy of any text and
styles in the template, but it will not contain any of the macros,
toolbars, or AutoText from the template. Word will ask you where to
save this new unnamed document. In the File Save As dialog, you can
change the "Save as type" box to "Word Template" to make it into a new
different template. Doing so will cause Word to automatically suggest
the User Templates folder as the location instead of the Documents
folder.

3) Is there a way to open templates, both the original template to modify
and the template document, under File? I can not find a way to add
‘templates’ under File or to a toolbar.


Use the File Open dialog. Set the "Files of type" box at the bottom
of the dialog to "Document Templates". Then you'll have to navigate to
the folder that holds the template file (generally the one named in
the Tools Options File Locations dialog as the User Templates
folder).

To make this easier, you can add the User Templates folder to the
vertical panel of icons on the left side of the File Open dialog.
Open the dialog and navigate to the User Templates folder. Then click
the Tools menu in the upper right corner of the dialog, and select the
item labeled Add to "My Places". From now on, you can just click that
icon.

In general, remember that New makes a new document based on the
selected template, while Open opens the template or document that you
select.

I don't understand what you're calling a "template document". There is
a template (a .dot file) and there is a document (a .doc file). There
is no hybrid.

4) Can I add a shortcut under File or to a toolbar? This seems like a thing
to do with macros. Maybe, however, there is an easier way than using a macro
to do this.


Again I think we're suffering some confusion of terminology. If by
"shortcut" you mean a shortcut to open a particular file, the simplest
way is to enable the Work menu as described at
http://www.word.mvps.org/FAQs/General/WorkMenu.htm. This is a separate
top-level menu to which you can add the names of documents or
templates to which you want instant access.

In Word, the more common use of the term refers to "keyboard
shortcuts", which are two- or three-key combinations that execute
commands. Word comes with dozens of predefined shortcuts that you
probably already know, such as Ctrl+S for Save and Shift+F9 for Toggle
Field Code. You can define your own keyboard shortcuts by going to
Tools Customize and clicking the Keyboard button. This is discussed
at
http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm.

In either case, although it's possible to do these things with macros,
it's a Bad Idea(tm) -- far more complicated than simply setting things
up once in the template.

5) Is there a way to save often used text, such as name and address, e-mail
address, MACROBUTTON NoMacro, etc. so that it can be inserted at a cursor
location? In other words, for example, I want to type my name and address
and save it. Then, I want to be able to position the cursor somewhere, right
click and be able to select from a menu option that pops open a list of all
the text I saved, and have it insert the text I select (my name and address,
for example) where the cursor is located.


You've just described the AutoText feature. The article about it on
the MVPs site happens to be mine. :-) Read
http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm.

6) Is there a way to have Word open without a blank document showing when it
is first started? I want it to be like a browser window with nothing in it.
Then, when I select ‘New’ under File, it opens the first document in a new
window. The reason why I ask this is because I cannot find a way to close
the original blank page that opens up when Word is started without Word
closing entirely itself. In other words, selecting ‘Close’ under File when
attempting to close the original document now acts like ‘Exit’ under File.


You can modify the command line in the desktop icon that launches
Word. Right-click the icon and select Properties. Put the cursor in
the Target box, at the end after the WINWORD.EXE path. Type a space
and the code /n and then click OK. (Note: If the existing icon is
one where the Target box isn't selectable, you can make a new icon by
right-click-dragging the icon of WINWORD.EXE from Windows Explorer to
the desktop and selecting Create Shortcut Here from the popup.)

Unfortunately, there is no way to force this on other people's PCs,
and there's no easy way to accomplish it from inside your template
(because by definition Word has to be running already).

Besides that, you may find that certain things don't work properly
when there is no document open.

Thanks again.

gman


Glad to help!

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org


  #17   Report Post  
gman
 
Posts: n/a
Default

Hi,

Yes, you're right, which is what I was doing in Notepad. either way, I
still have to do another save regardless of how I do it. Do you know why one
cannot save as .html in the Save As menu and have it work properly? When I
do it that way all I get when I open the file for preview in the brower is
just the text of the code, not the photo which should appear.

The /n switch did stop a blank document from opening when I started Word,
but when I then open a new blank document it opens in that window that
started. I would like the first document to open in its own window as do the
second, third, fourth, etc. documents. Is there any way to do this?

Also, when Windows Explorer is open (and open to a particular file, let's
say My Pictures) and it is partially behind another window, if you click on
the Windows Explorer window in the right panel, for example, to bring it
forward, the file that is open to show its contents will change unless you
click exactly on it / its icon or horizonally to it in either direction. If
you click next to a different file (and not even on the file's icon / name
itself) in either hrizontal direction, that file opens to reveal its content,
so you have to go back and select the file that was originally open and
showing its contents. One should have to click directly on a file name /
icon or on the +/- to have the file reveal its contents and not have this
happen by clicking anywhere in the horizonal direction to that file.

Here is another situation: My browser window is fully open. I open a Word
document. I click anywhere in the browser window or on a feature and Word
automatically minimizes itself. I have AOL, BTW. Is there anyway to stop
this automatic minimizing from happening? If one clicks on the desktop, it
doesn't minimize, so it has to do with the browser.

gman

Freedman" wrote:

I think you should be able to save from Word as a .txt file and then
just change the file's extension to .htm or .html. You don't need
Notepad to do that.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

On Thu, 21 Apr 2005 09:49:04 -0700, "gman"
wrote:

Suzanne and Jay,

Thanks so much for taking the time to answer my questions. Yes, my
terminology is often my own when trying to describe something that is new and
unfamiliar. Often that is why it is hard to pick up a book on, let's say,
Word that is 700 pages and find what one wants (which, I believe, is why many
people use sites like this to ask questions!).

Anyway...going WAY back to my original question, I created a spread sheet in
Excel with the HTML fields I want filled in in my HTML code. Then, I used
the merge feature to place them in the template I created of the HTML code.
Then, I imported the data into the document that is based on the template
(here we go again w/ terminology). Worked great. Did exactly what I wanted,
EXCEPT-- and it is a big exception -- the only way one can get the code to
work properly as a web page on a website is to have it made into a .html file
with NOTEPAD (gets rid of formatting). Ugh. And, the only way to get a file
(document) displayed in Notepad is to have it as a .txt (plain text). SO,
once I imported the info into the document that is based on the template I
have to save it as a .txt file and then open that file in Notepad and save it
as .html (or, .htm). After all this it works. However, the Control - F9
method has problems in that if I put the MACROBUTTON stuff into a .txt
document then I can find no way to import the data from Excel as, apparently,
it will only export to a .doc document, not a .txt document. Which brings me
back to the same point as with the other method. I have to import into a
.doc, change that to a .txt and open in Notepad and save as .htlm. Then, it
works. (The catch with all this seems to be the handling of photos, which is
what I am uploading. Using Notepad doesn't appear necessary if one is just
wanting to upload a document. Just save as a .html in the Save As box and
upload. Why photos don't work using this method has me curious.) (I don't
know how to create macros, but could one be designed to do these steps for
me? In other words, could it be designed to import data from Excel into .doc
document then have that saved as a .txt document and then have Notepad run
and create a .html file?)

As for my other questions that y'all kindly answered, I need to print out
your remarks and work with them. AutoText! It seemed so obvious a need that
I figured there had to be way, but I just didn't know the terminology! lol

Well, if nothing else, I learned a little bit about importing info into Word
and the Control - F9 method for inserting data. (As for this method, can one
tab between the MACROBUTTON areas in a document when NoMacro is used?)

Thanks again.

gman


"Jay Freedman" wrote:

Hi gman,

Answers follow the questions...

On Wed, 20 Apr 2005 10:10:08 -0700, "gman"
wrote:

Thanks to all who have been patient in helping me with this issue. Adding
this to my HTML code will make it easier to prepare the code for each photo
for uploading to my website.

1) Okay, I see how the €˜Control €“ F9 method that is described operates, but
I am still curious about using the Insert - Field - MacroButton method.
After I select MacroButton under Field Names, what do I select on the right
side where it says Macro Name? Do I type anything in the Display Text box?

If you want to use the "NoMacro" trick discussed in the
UsingMacroButton.htm page (that is, use a name for any macro that
doesn't exist, so that clicking the macrobutton field only selects
it), remember that it *is* a trick -- something not deliberately
intended by Word's designers -- so the Insert Field dialog doesn't
make it easy for you. The list contains only the names of macros that
do exist; including all the names that don't exist would make for a
fairly large list. :-)

Instead, you'd have to click the Field Codes button on the lower left
of the dialog, and type in the NoMacro name followed by whatever
display text you want.

In either place in the dialog, the display text is what appears on the
page when field codes are toggled off with Alt+F9 or Shift+F9. If you
don't type any display text, the macrobutton field will be invisible,
which would defeat the purpose of having one. So yes, you really do
have to type something for the display text.

Personally, I find the Ctrl+F9 method to be a zillion times faster
than the dialog.

2) How do you open the actual template to modify it? The only way I can
find is to go to Windows Explorer and find the file, right click, select
€˜open and make changes there. If I select €˜New under file, then €˜On my
computer under templates on the right pane, right click on the template and
select €˜open, it opens up a window that has the template, but it says
€˜Template 1, for example, instead of the name that I gave the template. If
I make changes and hit €˜save, it asks me what I want to say it to. I can
select the template from the template list; however, this is different than
when I open the template from Windows Explorer, which opens the template
itself. When I hit €˜save there after making changes it just saves it
without asking me where I want to save it.

The Windows Explorer right-click Open method is one way to open
the template itself. See the answer to question 3 for another way.

Using New, either in the Windows Explorer right-click menu or in
Word's File menu, creates a *document* (not a template) *based on* the
template you choose. This document will contain a copy of any text and
styles in the template, but it will not contain any of the macros,
toolbars, or AutoText from the template. Word will ask you where to
save this new unnamed document. In the File Save As dialog, you can
change the "Save as type" box to "Word Template" to make it into a new
different template. Doing so will cause Word to automatically suggest
the User Templates folder as the location instead of the Documents
folder.

3) Is there a way to open templates, both the original template to modify
and the template document, under File? I can not find a way to add
€˜templates under File or to a toolbar.

Use the File Open dialog. Set the "Files of type" box at the bottom
of the dialog to "Document Templates". Then you'll have to navigate to
the folder that holds the template file (generally the one named in
the Tools Options File Locations dialog as the User Templates
folder).

To make this easier, you can add the User Templates folder to the
vertical panel of icons on the left side of the File Open dialog.
Open the dialog and navigate to the User Templates folder. Then click
the Tools menu in the upper right corner of the dialog, and select the
item labeled Add to "My Places". From now on, you can just click that
icon.

In general, remember that New makes a new document based on the
selected template, while Open opens the template or document that you
select.

I don't understand what you're calling a "template document". There is
a template (a .dot file) and there is a document (a .doc file). There
is no hybrid.

4) Can I add a shortcut under File or to a toolbar? This seems like a thing
to do with macros. Maybe, however, there is an easier way than using a macro
to do this.

Again I think we're suffering some confusion of terminology. If by
"shortcut" you mean a shortcut to open a particular file, the simplest
way is to enable the Work menu as described at
http://www.word.mvps.org/FAQs/General/WorkMenu.htm. This is a separate
top-level menu to which you can add the names of documents or
templates to which you want instant access.

In Word, the more common use of the term refers to "keyboard
shortcuts", which are two- or three-key combinations that execute
commands. Word comes with dozens of predefined shortcuts that you
probably already know, such as Ctrl+S for Save and Shift+F9 for Toggle
Field Code. You can define your own keyboard shortcuts by going to
Tools Customize and clicking the Keyboard button. This is discussed
at
http://www.word.mvps.org/FAQs/Custom...roToHotkey.htm.

In either case, although it's possible to do these things with macros,
it's a Bad Idea(tm) -- far more complicated than simply setting things
up once in the template.

5) Is there a way to save often used text, such as name and address, e-mail
address, MACROBUTTON NoMacro, etc. so that it can be inserted at a cursor
location? In other words, for example, I want to type my name and address
and save it. Then, I want to be able to position the cursor somewhere, right
click and be able to select from a menu option that pops open a list of all
the text I saved, and have it insert the text I select (my name and address,
for example) where the cursor is located.

You've just described the AutoText feature. The article about it on
the MVPs site happens to be mine. :-) Read
http://www.word.mvps.org/FAQs/Custom...n/AutoText.htm.

6) Is there a way to have Word open without a blank document showing when it
is first started? I want it to be like a browser window with nothing in it.
Then, when I select €˜New under File, it opens the first document in a new
window. The reason why I ask this is because I cannot find a way to close
the original blank page that opens up when Word is started without Word
closing entirely itself. In other words, selecting €˜Close under File when
attempting to close the original document now acts like €˜Exit under File.

You can modify the command line in the desktop icon that launches
Word. Right-click the icon and select Properties. Put the cursor in
the Target box, at the end after the WINWORD.EXE path. Type a space
and the code /n and then click OK. (Note: If the existing icon is
one where the Target box isn't selectable, you can make a new icon by
right-click-dragging the icon of WINWORD.EXE from Windows Explorer to
the desktop and selecting Create Shortcut Here from the popup.)

Unfortunately, there is no way to force this on other people's PCs,
and there's no easy way to accomplish it from inside your template
(because by definition Word has to be running already).

Besides that, you may find that certain things don't work properly
when there is no document open.

Thanks again.

gman

Glad to help!

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org



  #18   Report Post  
Jay Freedman
 
Posts: n/a
Default

Again, answers in-line...

gman wrote:
Hi,

Yes, you're right, which is what I was doing in Notepad. either way,
I still have to do another save regardless of how I do it. Do you
know why one cannot save as .html in the Save As menu and have it
work properly? When I do it that way all I get when I open the file
for preview in the brower is just the text of the code, not the photo
which should appear.


Without being able to watch exactly what you're doing, I'll guess from the
description earlier in the thread that you're typing the HTML codes into the
Word document exactly as you'd expect to see them in Notepad, but using
merge fields in the places where file names belong. When you use Word's File
Save As to convert this to an .html file, Word is trying to preserve *what

you see on the screen*. To do that, it's converting each bracket to the
HTML code < and each bracket to > . All the other HTML special
characters are being similarly translated. The result is an HTML file that
displays what *looks like* (but isn't really) HTML code.

I don't know what else you can do other than what you're doing now -- saving
as .txt and changing the extension (and I'll repeat that you don't need
Notepad, just use Windows Explorer's rename command to change the
extension). I'm sure some HTML editor -- maybe FrontPage -- can do merges;
but I don't maintain any web sites so I've never looked into it.

The /n switch did stop a blank document from opening when I started
Word, but when I then open a new blank document it opens in that
window that started. I would like the first document to open in its
own window as do the second, third, fourth, etc. documents. Is there
any way to do this?


No. That's just the way Word works.

Also, when Windows Explorer is open (and open to a particular file,
let's say My Pictures) and it is partially behind another window, if
you click on the Windows Explorer window in the right panel, for
example, to bring it forward, the file that is open to show its
contents will change unless you click exactly on it / its icon or
horizonally to it in either direction. If you click next to a
different file (and not even on the file's icon / name itself) in
either hrizontal direction, that file opens to reveal its content, so
you have to go back and select the file that was originally open and
showing its contents. One should have to click directly on a file
name / icon or on the +/- to have the file reveal its contents and
not have this happen by clicking anywhere in the horizonal direction
to that file.


Sorry, I don't have any idea what you're talking about here. In any case, it
isn't a problem with Word.

Here is another situation: My browser window is fully open. I open
a Word document. I click anywhere in the browser window or on a
feature and Word automatically minimizes itself. I have AOL, BTW.
Is there anyway to stop this automatic minimizing from happening? If
one clicks on the desktop, it doesn't minimize, so it has to do with
the browser.


Again, I don't have AOL -- wouldn't touch it if you paid me -- so you'll
have to ask somebody else.

gman

Freedman" wrote:

I think you should be able to save from Word as a .txt file and then
just change the file's extension to .htm or .html. You don't need
Notepad to do that.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org



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