[[email protected]]

Hi Everyone,

I am having trouble shrinking the size of a Word Document. The
document is currently a huge 199MB in size. However, even if I delete
ALL of the data in the document, save and re-open it, it only goes
down to 197MB.

What am I missing here? Can anyone help me out?

Thanks!

Darren

[macropod]

Hi Darren,

Do you have 'fast saves' on (see under Tools|Options|Save)? If so, that causes Word to store all the old edits in the file as well.
If it is on, and you turn it off, your document could quite dramatically decrease in size.

Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------

wrote in message ...
Hi Everyone,

I am having trouble shrinking the size of a Word Document. The
document is currently a huge 199MB in size. However, even if I delete
ALL of the data in the document, save and re-open it, it only goes
down to 197MB.

What am I missing here? Can anyone help me out?

Thanks!

Darren

[[email protected]]

I thought that was going to be it! But it wasnt checked. I also
unchecked Allow Background saves. Then I again as a test deleted all
data and the file still stays 197MB with no info?

Thanks!

[Terry Farrell[_2_]]

Save the document in RTF format, close it, reopen it and save back as DOC
format.

--
Terry Farrell - MS Word MVP

wrote in message
...
I thought that was going to be it! But it wasnt checked. I also
unchecked Allow Background saves. Then I again as a test deleted all
data and the file still stays 197MB with no info?

Thanks!

[Suzanne S. Barnhill]

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded linguistic data (Tools | Options | Save).

8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.


--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

wrote in message
...
Hi Everyone,

I am having trouble shrinking the size of a Word Document. The
document is currently a huge 199MB in size. However, even if I delete
ALL of the data in the document, save and re-open it, it only goes
down to 197MB.

What am I missing here? Can anyone help me out?

Thanks!

Darren

[[email protected]]

Thanks for all of the help & input with this!