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#1
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Spelling and Grammar Status - Advice needed
hi all,
wxp pro sp2, office 2003 sp2, pentium 1.73 Ghz, 512 Mb DDR-Ram, not quite sure whether this is a machine specific issue, Word or me not doing things right. i am preparing a large document. at the moment it is approaching 500 pages long, lots of texts, tables and figures (no colors, just b&w). lately, whenever i cut and paste texts/tables from other documents/excels it can be anywhere between few seconds to nearly 10 minutes before i can do anything to the pasted e.g. tables. some things that i noticed: pasted table appeared a few rows at a time, the columns appeared zig-zag, and the spelling and grammar status were busy scribing (you know the icon at the bottom of Word 2003, next to language box). the table appeared settled only when the spelling and grammar status completed it 'scribbling' and this can take anywhere between a few seconds to, on an occasion, just under 10 minutes. what i have tried was to cut and paste to a blank document, finalize it (i.e. fixed the style, formatting, spellings etc). then copy paste into the document that i am preparing. however this does not appear to solve the problem (if it is a problem). the spelling and grammar status keep doing its 'scribbling' while i am forced to wait. not only that, twice now, whenever i alt-tab to something else and then alt-tab back to word, word shuts down. i have to Start - Word to launch Word and recover my document. this is a rather worrying situation to me. on both occasions though i did not loose any work and i do have back-ups of the documents i am at a lost to explain this behaviour of word. any help, advice, or work-arounds is appreciated. in particular i am thinking about splitting the work but i do not know whether that is advisable and what would happen to all the captioning and cross-referencing of all the tables and figures that i have undertaken. regards, jes |
#2
Posted to microsoft.public.word.docmanagement
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Spelling and Grammar Status - Advice needed
Hi Jes
As a quick fix have you tried open and repair? I find it helps stabalise douments. For a longer term fix, maybe you should consider using master/subdocuments. Lucy "xppuser" wrote: hi all, wxp pro sp2, office 2003 sp2, pentium 1.73 Ghz, 512 Mb DDR-Ram, not quite sure whether this is a machine specific issue, Word or me not doing things right. i am preparing a large document. at the moment it is approaching 500 pages long, lots of texts, tables and figures (no colors, just b&w). lately, whenever i cut and paste texts/tables from other documents/excels it can be anywhere between few seconds to nearly 10 minutes before i can do anything to the pasted e.g. tables. some things that i noticed: pasted table appeared a few rows at a time, the columns appeared zig-zag, and the spelling and grammar status were busy scribing (you know the icon at the bottom of Word 2003, next to language box). the table appeared settled only when the spelling and grammar status completed it 'scribbling' and this can take anywhere between a few seconds to, on an occasion, just under 10 minutes. what i have tried was to cut and paste to a blank document, finalize it (i.e. fixed the style, formatting, spellings etc). then copy paste into the document that i am preparing. however this does not appear to solve the problem (if it is a problem). the spelling and grammar status keep doing its 'scribbling' while i am forced to wait. not only that, twice now, whenever i alt-tab to something else and then alt-tab back to word, word shuts down. i have to Start - Word to launch Word and recover my document. this is a rather worrying situation to me. on both occasions though i did not loose any work and i do have back-ups of the documents i am at a lost to explain this behaviour of word. any help, advice, or work-arounds is appreciated. in particular i am thinking about splitting the work but i do not know whether that is advisable and what would happen to all the captioning and cross-referencing of all the tables and figures that i have undertaken. regards, jes |
#3
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Spelling and Grammar Status - Advice needed
hi lucy,
thanks for your reply. i have just tried open and repair the file - it is unfortunately still oh so slow :-(. it is quite heartbreaking at the moment. it all seems to have gone smoothly following many of the friendly Word MVP's advice over here. i have set Headings, use Captios (Tables, Figures) and Section breaks. it looked good but now seemingly out of the blue (though after googling master/subdocuments i realised it was not) things are just slowing right down and becoming (i found out the jargon) 'unstable'. i am really paranoid now. i do have back-ups but what good would an unstable back-up be :-(? there is only maybe two-three more weeks worth of writing and the document is heading for just under/over 1000 pages long. what i am going to do is to create another document hereinafter (just after passing page 500) trying to maintain the consistency of (Formatting/Styles/Captioning etc.) and hopefully when i copy/paste the latter into the first at the end, there would not be any glitch! i realised after googling master/subdocument that this was the route that i should have taken at the beginning but as this is my first large document (none of my previous documents did not exceed 250 pages), i was none the wiser but at least i learnt plenty and hopefully it won't be too much of an additional hard work or disaster. do you have any (other) suggestions/advice? would appreciate them. regards, jes "xppuser" wrote: hi all, wxp pro sp2, office 2003 sp2, pentium 1.73 Ghz, 512 Mb DDR-Ram, not quite sure whether this is a machine specific issue, Word or me not doing things right. i am preparing a large document. at the moment it is approaching 500 pages long, lots of texts, tables and figures (no colors, just b&w). lately, whenever i cut and paste texts/tables from other documents/excels it can be anywhere between few seconds to nearly 10 minutes before i can do anything to the pasted e.g. tables. some things that i noticed: pasted table appeared a few rows at a time, the columns appeared zig-zag, and the spelling and grammar status were busy scribing (you know the icon at the bottom of Word 2003, next to language box). the table appeared settled only when the spelling and grammar status completed it 'scribbling' and this can take anywhere between a few seconds to, on an occasion, just under 10 minutes. what i have tried was to cut and paste to a blank document, finalize it (i.e. fixed the style, formatting, spellings etc). then copy paste into the document that i am preparing. however this does not appear to solve the problem (if it is a problem). the spelling and grammar status keep doing its 'scribbling' while i am forced to wait. not only that, twice now, whenever i alt-tab to something else and then alt-tab back to word, word shuts down. i have to Start - Word to launch Word and recover my document. this is a rather worrying situation to me. on both occasions though i did not loose any work and i do have back-ups of the documents i am at a lost to explain this behaviour of word. any help, advice, or work-arounds is appreciated. in particular i am thinking about splitting the work but i do not know whether that is advisable and what would happen to all the captioning and cross-referencing of all the tables and figures that i have undertaken. regards, jes |
#4
Posted to microsoft.public.word.docmanagement
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Spelling and Grammar Status - Advice needed
When you were googling about master documents, did you perhaps run across
http://word.mvps.org/FAQs/General/Wh...csCorrupt.htm? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "xppuser" wrote in message ... hi lucy, thanks for your reply. i have just tried open and repair the file - it is unfortunately still oh so slow :-(. it is quite heartbreaking at the moment. it all seems to have gone smoothly following many of the friendly Word MVP's advice over here. i have set Headings, use Captios (Tables, Figures) and Section breaks. it looked good but now seemingly out of the blue (though after googling master/subdocuments i realised it was not) things are just slowing right down and becoming (i found out the jargon) 'unstable'. i am really paranoid now. i do have back-ups but what good would an unstable back-up be :-(? there is only maybe two-three more weeks worth of writing and the document is heading for just under/over 1000 pages long. what i am going to do is to create another document hereinafter (just after passing page 500) trying to maintain the consistency of (Formatting/Styles/Captioning etc.) and hopefully when i copy/paste the latter into the first at the end, there would not be any glitch! i realised after googling master/subdocument that this was the route that i should have taken at the beginning but as this is my first large document (none of my previous documents did not exceed 250 pages), i was none the wiser but at least i learnt plenty and hopefully it won't be too much of an additional hard work or disaster. do you have any (other) suggestions/advice? would appreciate them. regards, jes "xppuser" wrote: hi all, wxp pro sp2, office 2003 sp2, pentium 1.73 Ghz, 512 Mb DDR-Ram, not quite sure whether this is a machine specific issue, Word or me not doing things right. i am preparing a large document. at the moment it is approaching 500 pages long, lots of texts, tables and figures (no colors, just b&w). lately, whenever i cut and paste texts/tables from other documents/excels it can be anywhere between few seconds to nearly 10 minutes before i can do anything to the pasted e.g. tables. some things that i noticed: pasted table appeared a few rows at a time, the columns appeared zig-zag, and the spelling and grammar status were busy scribing (you know the icon at the bottom of Word 2003, next to language box). the table appeared settled only when the spelling and grammar status completed it 'scribbling' and this can take anywhere between a few seconds to, on an occasion, just under 10 minutes. what i have tried was to cut and paste to a blank document, finalize it (i.e. fixed the style, formatting, spellings etc). then copy paste into the document that i am preparing. however this does not appear to solve the problem (if it is a problem). the spelling and grammar status keep doing its 'scribbling' while i am forced to wait. not only that, twice now, whenever i alt-tab to something else and then alt-tab back to word, word shuts down. i have to Start - Word to launch Word and recover my document. this is a rather worrying situation to me. on both occasions though i did not loose any work and i do have back-ups of the documents i am at a lost to explain this behaviour of word. any help, advice, or work-arounds is appreciated. in particular i am thinking about splitting the work but i do not know whether that is advisable and what would happen to all the captioning and cross-referencing of all the tables and figures that i have undertaken. regards, jes |
#5
Posted to microsoft.public.word.docmanagement
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Spelling and Grammar Status - Advice needed
hi again suzanne,
no, google did not googled that one but i am downright confused and really worried now after reading your link. when googled earlier some of the link did hint that master/subdocuments may not be ideal but in a large document, this method could be a life-safer not a 'soul-destroying', which seemed implied by John McGhie's article. i am confused and really worried now because: 1. although i have not set out knowing master/subdocument what i have done (as a rank amateur or at most pro-am user of word 2003) is in effect creating something akin to master/subdocument. in between the chapters i've used section break next page and even within each chapter i have contained the figures and tables within a section break (next page). so there are lots of section breaks, when perhaps i should be using page break? however it does not rest easy where the tables needed to be in landscape mode. 2. right now, following the onset of the instability, i have continued working but using a separate document to do the editing (i.e. table formatting, borders etc) and then copy/paste to the main (the unstable long one), adding only the Sytle/Formatting & Captions over there (in the unstable long document). so far the instability hasn't reared its ugly head again and the long wait following copy/paste tables did not happen. so i surmised my belt/braces approach seems to hold for now. would you have another suggestion(s) on how to tackle this? 3. i realised that i may be in a 'fighting fire' situation rather than preventing it in the first place, salvaging what i can and hoping to hobble along with nothing bad happening in the next 6 - 8 weeks (including revisions). should i be doing something different at this stage? the only thing substantial (i think they are substantial in my opinion) remain to be done are TOC, TOT, TOF and Index generation but these are some 3 weeks away. generation of these things are what i am really worried about now following the appearance of recent instability of the document. the dire warning given in John MeGhie's article is never far from my mind hence the multiple back-ups including daily incremental ones right from day one but like i mentioned before what good would these back-ups do if they are all unstable? again, suggestions/advice would be appreciated. in fact thinking about contigency, i suppose i could make the document into 2 - 3 parts but then what do i do then? i.e. should each volume has its own TOC/TOT/TOF and Index then it would not look as good compared to the document in whole. perhaps i am being too pessimistic but time will tell. my apology if i seem to be too verbose but best if i wrote my train of thoughts, which i hope would help others to help me with advice/guidance/tips. thanks again, jes |
#6
Posted to microsoft.public.word.docmanagement
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Spelling and Grammar Status - Advice needed
A properly constructed document of this length, even with numerous section
breaks, should not cause problems. Provided you have used styles properly, you should be able to carry on in a single document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "xppuser" wrote in message ... hi again suzanne, no, google did not googled that one but i am downright confused and really worried now after reading your link. when googled earlier some of the link did hint that master/subdocuments may not be ideal but in a large document, this method could be a life-safer not a 'soul-destroying', which seemed implied by John McGhie's article. i am confused and really worried now because: 1. although i have not set out knowing master/subdocument what i have done (as a rank amateur or at most pro-am user of word 2003) is in effect creating something akin to master/subdocument. in between the chapters i've used section break next page and even within each chapter i have contained the figures and tables within a section break (next page). so there are lots of section breaks, when perhaps i should be using page break? however it does not rest easy where the tables needed to be in landscape mode. 2. right now, following the onset of the instability, i have continued working but using a separate document to do the editing (i.e. table formatting, borders etc) and then copy/paste to the main (the unstable long one), adding only the Sytle/Formatting & Captions over there (in the unstable long document). so far the instability hasn't reared its ugly head again and the long wait following copy/paste tables did not happen. so i surmised my belt/braces approach seems to hold for now. would you have another suggestion(s) on how to tackle this? 3. i realised that i may be in a 'fighting fire' situation rather than preventing it in the first place, salvaging what i can and hoping to hobble along with nothing bad happening in the next 6 - 8 weeks (including revisions). should i be doing something different at this stage? the only thing substantial (i think they are substantial in my opinion) remain to be done are TOC, TOT, TOF and Index generation but these are some 3 weeks away. generation of these things are what i am really worried about now following the appearance of recent instability of the document. the dire warning given in John MeGhie's article is never far from my mind hence the multiple back-ups including daily incremental ones right from day one but like i mentioned before what good would these back-ups do if they are all unstable? again, suggestions/advice would be appreciated. in fact thinking about contigency, i suppose i could make the document into 2 - 3 parts but then what do i do then? i.e. should each volume has its own TOC/TOT/TOF and Index then it would not look as good compared to the document in whole. perhaps i am being too pessimistic but time will tell. my apology if i seem to be too verbose but best if i wrote my train of thoughts, which i hope would help others to help me with advice/guidance/tips. thanks again, jes |
#7
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Spelling and Grammar Status - Advice needed
thanks for your encouraging words suzanne. woud you have a link to show an
example (or two) what would constitute "A properly constructed document"? may not be useful now but, heaven forbid, should i have to do another one, i would be minded to do it as right as possible. regards, jes |
#8
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Spelling and Grammar Status - Advice needed
thanks suzanne for the pointer to john mc ghie's article.
regards, jez |
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