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#1
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I have tried checking the 'save form data as delimited text file' box under
'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#2
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You can do it with a different approach eg. The following macro based on the
code from my web site for exttacting data from legacy form fields will extract the text content from Word 2007 content controls in a batch of forms and add them to a comma delimited text file which you can load into Excel (and Access). The original forms are unaffected. Sub ExtractDataFromContentControls() Dim DocList As String Dim DocDir As String Dim objCC As Range Dim oForm As Document Dim TargetDoc As Document Dim fDialog As FileDialog Set fDialog = Application.FileDialog(msoFileDialogFolderPicker) On Error GoTo err_FolderContents With fDialog .title = "Select Folder containing the completed form documents and click OK" .AllowMultiSelect = False .InitialView = msoFileDialogViewList If .Show -1 Then MsgBox "Cancelled By User" Exit Sub End If DocDir = fDialog.SelectedItems.Item(1) If Right(DocDir, 1) "\" Then DocDir = DocDir + "\" End With If Documents.Count 0 Then Documents.Close SaveChanges:=wdPromptToSaveChanges End If Application.ScreenUpdating = False DocList = Dir$(DocDir & "*.docx") Set TargetDoc = Documents.Add TargetDoc.SaveAs FileName:="DataDoc.txt", _ FileFormat:=wdFormatText Do While DocList "" WordBasic.DisableAutoMacros 1 Set oForm = Documents.Open(DocDir & DocList) With oForm For i = 1 To .ContentControls.Count Set objCC = .ContentControls(i).Range TargetDoc.Range.InsertAfter objCC If i .ContentControls.Count Then TargetDoc.Range.InsertAfter ", " End If Next i TargetDoc.Range.InsertAfter vbCr End With oForm.Close SaveChanges:=wdDoNotSaveChanges TargetDoc.Save DocList = Dir$() WordBasic.DisableAutoMacros 0 Loop Application.ScreenUpdating = True Exit Sub err_FolderContents: MsgBox Err.Description WordBasic.DisableAutoMacros 0 End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#3
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Graham, thank you very much for taking the time to reply and sharing this
code. Unfortunately, I am not a developer so I really don't know what to do with it. I'm hoping to find a solution that doesn't require the use of code. But your response is appreciated. "Graham Mayor" wrote: You can do it with a different approach eg. The following macro based on the code from my web site for exttacting data from legacy form fields will extract the text content from Word 2007 content controls in a batch of forms and add them to a comma delimited text file which you can load into Excel (and Access). The original forms are unaffected. Sub ExtractDataFromContentControls() Dim DocList As String Dim DocDir As String Dim objCC As Range Dim oForm As Document Dim TargetDoc As Document Dim fDialog As FileDialog Set fDialog = Application.FileDialog(msoFileDialogFolderPicker) On Error GoTo err_FolderContents With fDialog .title = "Select Folder containing the completed form documents and click OK" .AllowMultiSelect = False .InitialView = msoFileDialogViewList If .Show -1 Then MsgBox "Cancelled By User" Exit Sub End If DocDir = fDialog.SelectedItems.Item(1) If Right(DocDir, 1) "\" Then DocDir = DocDir + "\" End With If Documents.Count 0 Then Documents.Close SaveChanges:=wdPromptToSaveChanges End If Application.ScreenUpdating = False DocList = Dir$(DocDir & "*.docx") Set TargetDoc = Documents.Add TargetDoc.SaveAs FileName:="DataDoc.txt", _ FileFormat:=wdFormatText Do While DocList "" WordBasic.DisableAutoMacros 1 Set oForm = Documents.Open(DocDir & DocList) With oForm For i = 1 To .ContentControls.Count Set objCC = .ContentControls(i).Range TargetDoc.Range.InsertAfter objCC If i .ContentControls.Count Then TargetDoc.Range.InsertAfter ", " End If Next i TargetDoc.Range.InsertAfter vbCr End With oForm.Close SaveChanges:=wdDoNotSaveChanges TargetDoc.Save DocList = Dir$() WordBasic.DisableAutoMacros 0 Loop Application.ScreenUpdating = True Exit Sub err_FolderContents: MsgBox Err.Description WordBasic.DisableAutoMacros 0 End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#4
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Install the macro - http://www.gmayor.com/installing_macro.htm
Put all the forms from which you wish to extract the data in a separate folder. Run the macro. Pick the folder containing the forms from the macro dialog. The forms are all processed and the results saved in the same folder in a comma delimited text file 'DataDoc.txt' which is compatible with Excel/Access. I cannot imagine any means of extracting data from forms to Excel/Access that doesn't use code. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Graham, thank you very much for taking the time to reply and sharing this code. Unfortunately, I am not a developer so I really don't know what to do with it. I'm hoping to find a solution that doesn't require the use of code. But your response is appreciated. "Graham Mayor" wrote: You can do it with a different approach eg. The following macro based on the code from my web site for exttacting data from legacy form fields will extract the text content from Word 2007 content controls in a batch of forms and add them to a comma delimited text file which you can load into Excel (and Access). The original forms are unaffected. Sub ExtractDataFromContentControls() Dim DocList As String Dim DocDir As String Dim objCC As Range Dim oForm As Document Dim TargetDoc As Document Dim fDialog As FileDialog Set fDialog = Application.FileDialog(msoFileDialogFolderPicker) On Error GoTo err_FolderContents With fDialog .title = "Select Folder containing the completed form documents and click OK" .AllowMultiSelect = False .InitialView = msoFileDialogViewList If .Show -1 Then MsgBox "Cancelled By User" Exit Sub End If DocDir = fDialog.SelectedItems.Item(1) If Right(DocDir, 1) "\" Then DocDir = DocDir + "\" End With If Documents.Count 0 Then Documents.Close SaveChanges:=wdPromptToSaveChanges End If Application.ScreenUpdating = False DocList = Dir$(DocDir & "*.docx") Set TargetDoc = Documents.Add TargetDoc.SaveAs FileName:="DataDoc.txt", _ FileFormat:=wdFormatText Do While DocList "" WordBasic.DisableAutoMacros 1 Set oForm = Documents.Open(DocDir & DocList) With oForm For i = 1 To .ContentControls.Count Set objCC = .ContentControls(i).Range TargetDoc.Range.InsertAfter objCC If i .ContentControls.Count Then TargetDoc.Range.InsertAfter ", " End If Next i TargetDoc.Range.InsertAfter vbCr End With oForm.Close SaveChanges:=wdDoNotSaveChanges TargetDoc.Save DocList = Dir$() WordBasic.DisableAutoMacros 0 Loop Application.ScreenUpdating = True Exit Sub err_FolderContents: MsgBox Err.Description WordBasic.DisableAutoMacros 0 End Sub http://www.gmayor.com/installing_macro.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#5
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This isn't a Word solution but if you have Access 2007 you can use Collect
via E-mail to generate an HTML form and send by e-mail and collect your data directly in an Access table. The wizard will step you through the process, send the e-mails, and you can elect to update your Access table automatically upon receipt of the returned emailed form. Note you need to use Outlook 2007 to send the and receive the emailed forms but the recipients don't need to use Outlook 2007. ~Beth Melton Microsoft Office MVP "L McDowell" L wrote in message ... I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#6
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Beth, thanks much for your suggestion. That is what I should have done from
the beginning. However, I already created my form in Word and have been getting back completed forms. It never occurred to me that I would not be able to retrieve the information entered into the controls. I'm afraid I'm still stumped. "Beth Melton" wrote: This isn't a Word solution but if you have Access 2007 you can use Collect via E-mail to generate an HTML form and send by e-mail and collect your data directly in an Access table. The wizard will step you through the process, send the e-mails, and you can elect to update your Access table automatically upon receipt of the returned emailed form. Note you need to use Outlook 2007 to send the and receive the emailed forms but the recipients don't need to use Outlook 2007. ~Beth Melton Microsoft Office MVP "L McDowell" L wrote in message ... I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#7
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The macro that I posted on the 10th, with further explanation how to both
install it and use it should allow you to recover the data from your forms. However if it does not work for you (and as all the returned forms will probably have the same file name that may prove a problem) , send me a completed form (with sample data) to the link on the home page of my web site and I will see where the problem lies. Though much of it may be over your head, see Processing Forms Received by E-Mail at http://www.gmayor.com/ExtractDataFromForms.htm . That version is aimed at legacy forms, but it can be altered to work with content controls, if it interests you. It simply reads the attachments from the e-mail messages in an Outlook folder and adds the field data to a comma delimited file or Word table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Beth, thanks much for your suggestion. That is what I should have done from the beginning. However, I already created my form in Word and have been getting back completed forms. It never occurred to me that I would not be able to retrieve the information entered into the controls. I'm afraid I'm still stumped. "Beth Melton" wrote: This isn't a Word solution but if you have Access 2007 you can use Collect via E-mail to generate an HTML form and send by e-mail and collect your data directly in an Access table. The wizard will step you through the process, send the e-mails, and you can elect to update your Access table automatically upon receipt of the returned emailed form. Note you need to use Outlook 2007 to send the and receive the emailed forms but the recipients don't need to use Outlook 2007. ~Beth Melton Microsoft Office MVP "L McDowell" L wrote in message ... I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#8
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Hi Graham,
Thank you for sticking with me on this. I have gone through the steps for installing your macro in Word, including adding the module in Normal. One of the problems I encountered was pasting the code into the module. There was a section in red with a misplaced line break from the way it was pasted. When I place the cursor in front of it and backspace, I get this error: Compile error: Expected: end of statement I haven't yet gotten to the point of trying the macro. Do you have suggestions for how to deal with this error? Thanks again, Laurie "Graham Mayor" wrote: The macro that I posted on the 10th, with further explanation how to both install it and use it should allow you to recover the data from your forms. However if it does not work for you (and as all the returned forms will probably have the same file name that may prove a problem) , send me a completed form (with sample data) to the link on the home page of my web site and I will see where the problem lies. Though much of it may be over your head, see Processing Forms Received by E-Mail at http://www.gmayor.com/ExtractDataFromForms.htm . That version is aimed at legacy forms, but it can be altered to work with content controls, if it interests you. It simply reads the attachments from the e-mail messages in an Outlook folder and adds the field data to a comma delimited file or Word table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Beth, thanks much for your suggestion. That is what I should have done from the beginning. However, I already created my form in Word and have been getting back completed forms. It never occurred to me that I would not be able to retrieve the information entered into the controls. I'm afraid I'm still stumped. "Beth Melton" wrote: This isn't a Word solution but if you have Access 2007 you can use Collect via E-mail to generate an HTML form and send by e-mail and collect your data directly in an Access table. The wizard will step you through the process, send the e-mails, and you can elect to update your Access table automatically upon receipt of the returned emailed form. Note you need to use Outlook 2007 to send the and receive the emailed forms but the recipients don't need to use Outlook 2007. ~Beth Melton Microsoft Office MVP "L McDowell" L wrote in message ... I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#9
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Which of the macros are you testing and what was the section in red? The
macros should paste directly from the web page into the macro editor without unwanted line breaks. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Hi Graham, Thank you for sticking with me on this. I have gone through the steps for installing your macro in Word, including adding the module in Normal. One of the problems I encountered was pasting the code into the module. There was a section in red with a misplaced line break from the way it was pasted. When I place the cursor in front of it and backspace, I get this error: Compile error: Expected: end of statement I haven't yet gotten to the point of trying the macro. Do you have suggestions for how to deal with this error? Thanks again, Laurie "Graham Mayor" wrote: The macro that I posted on the 10th, with further explanation how to both install it and use it should allow you to recover the data from your forms. However if it does not work for you (and as all the returned forms will probably have the same file name that may prove a problem) , send me a completed form (with sample data) to the link on the home page of my web site and I will see where the problem lies. Though much of it may be over your head, see Processing Forms Received by E-Mail at http://www.gmayor.com/ExtractDataFromForms.htm . That version is aimed at legacy forms, but it can be altered to work with content controls, if it interests you. It simply reads the attachments from the e-mail messages in an Outlook folder and adds the field data to a comma delimited file or Word table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Beth, thanks much for your suggestion. That is what I should have done from the beginning. However, I already created my form in Word and have been getting back completed forms. It never occurred to me that I would not be able to retrieve the information entered into the controls. I'm afraid I'm still stumped. "Beth Melton" wrote: This isn't a Word solution but if you have Access 2007 you can use Collect via E-mail to generate an HTML form and send by e-mail and collect your data directly in an Access table. The wizard will step you through the process, send the e-mails, and you can elect to update your Access table automatically upon receipt of the returned emailed form. Note you need to use Outlook 2007 to send the and receive the emailed forms but the recipients don't need to use Outlook 2007. ~Beth Melton Microsoft Office MVP "L McDowell" L wrote in message ... I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#10
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I was copying it from an email sent to our IT dept. I went back to the web
and copied from there. Seems fine. Many thanks. "Graham Mayor" wrote: Which of the macros are you testing and what was the section in red? The macros should paste directly from the web page into the macro editor without unwanted line breaks. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Hi Graham, Thank you for sticking with me on this. I have gone through the steps for installing your macro in Word, including adding the module in Normal. One of the problems I encountered was pasting the code into the module. There was a section in red with a misplaced line break from the way it was pasted. When I place the cursor in front of it and backspace, I get this error: Compile error: Expected: end of statement I haven't yet gotten to the point of trying the macro. Do you have suggestions for how to deal with this error? Thanks again, Laurie "Graham Mayor" wrote: The macro that I posted on the 10th, with further explanation how to both install it and use it should allow you to recover the data from your forms. However if it does not work for you (and as all the returned forms will probably have the same file name that may prove a problem) , send me a completed form (with sample data) to the link on the home page of my web site and I will see where the problem lies. Though much of it may be over your head, see Processing Forms Received by E-Mail at http://www.gmayor.com/ExtractDataFromForms.htm . That version is aimed at legacy forms, but it can be altered to work with content controls, if it interests you. It simply reads the attachments from the e-mail messages in an Outlook folder and adds the field data to a comma delimited file or Word table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Beth, thanks much for your suggestion. That is what I should have done from the beginning. However, I already created my form in Word and have been getting back completed forms. It never occurred to me that I would not be able to retrieve the information entered into the controls. I'm afraid I'm still stumped. "Beth Melton" wrote: This isn't a Word solution but if you have Access 2007 you can use Collect via E-mail to generate an HTML form and send by e-mail and collect your data directly in an Access table. The wizard will step you through the process, send the e-mails, and you can elect to update your Access table automatically upon receipt of the returned emailed form. Note you need to use Outlook 2007 to send the and receive the emailed forms but the recipients don't need to use Outlook 2007. ~Beth Melton Microsoft Office MVP "L McDowell" L wrote in message ... I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#11
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Graham, I corrected the macro text and gave it a test run. It is miraculous
to me. Problems I'm having seem to do with how the users used the template but the macro itself seems to work like a charm. I don't completely understand it but I am very grateful. Thanks a million! "Graham Mayor" wrote: Which of the macros are you testing and what was the section in red? The macros should paste directly from the web page into the macro editor without unwanted line breaks. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Hi Graham, Thank you for sticking with me on this. I have gone through the steps for installing your macro in Word, including adding the module in Normal. One of the problems I encountered was pasting the code into the module. There was a section in red with a misplaced line break from the way it was pasted. When I place the cursor in front of it and backspace, I get this error: Compile error: Expected: end of statement I haven't yet gotten to the point of trying the macro. Do you have suggestions for how to deal with this error? Thanks again, Laurie "Graham Mayor" wrote: The macro that I posted on the 10th, with further explanation how to both install it and use it should allow you to recover the data from your forms. However if it does not work for you (and as all the returned forms will probably have the same file name that may prove a problem) , send me a completed form (with sample data) to the link on the home page of my web site and I will see where the problem lies. Though much of it may be over your head, see Processing Forms Received by E-Mail at http://www.gmayor.com/ExtractDataFromForms.htm . That version is aimed at legacy forms, but it can be altered to work with content controls, if it interests you. It simply reads the attachments from the e-mail messages in an Outlook folder and adds the field data to a comma delimited file or Word table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Beth, thanks much for your suggestion. That is what I should have done from the beginning. However, I already created my form in Word and have been getting back completed forms. It never occurred to me that I would not be able to retrieve the information entered into the controls. I'm afraid I'm still stumped. "Beth Melton" wrote: This isn't a Word solution but if you have Access 2007 you can use Collect via E-mail to generate an HTML form and send by e-mail and collect your data directly in an Access table. The wizard will step you through the process, send the e-mails, and you can elect to update your Access table automatically upon receipt of the returned emailed form. Note you need to use Outlook 2007 to send the and receive the emailed forms but the recipients don't need to use Outlook 2007. ~Beth Melton Microsoft Office MVP "L McDowell" L wrote in message ... I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
#12
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You are welcome
![]() -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Graham, I corrected the macro text and gave it a test run. It is miraculous to me. Problems I'm having seem to do with how the users used the template but the macro itself seems to work like a charm. I don't completely understand it but I am very grateful. Thanks a million! "Graham Mayor" wrote: Which of the macros are you testing and what was the section in red? The macros should paste directly from the web page into the macro editor without unwanted line breaks. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Hi Graham, Thank you for sticking with me on this. I have gone through the steps for installing your macro in Word, including adding the module in Normal. One of the problems I encountered was pasting the code into the module. There was a section in red with a misplaced line break from the way it was pasted. When I place the cursor in front of it and backspace, I get this error: Compile error: Expected: end of statement I haven't yet gotten to the point of trying the macro. Do you have suggestions for how to deal with this error? Thanks again, Laurie "Graham Mayor" wrote: The macro that I posted on the 10th, with further explanation how to both install it and use it should allow you to recover the data from your forms. However if it does not work for you (and as all the returned forms will probably have the same file name that may prove a problem) , send me a completed form (with sample data) to the link on the home page of my web site and I will see where the problem lies. Though much of it may be over your head, see Processing Forms Received by E-Mail at http://www.gmayor.com/ExtractDataFromForms.htm . That version is aimed at legacy forms, but it can be altered to work with content controls, if it interests you. It simply reads the attachments from the e-mail messages in an Outlook folder and adds the field data to a comma delimited file or Word table. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org L McDowell wrote: Beth, thanks much for your suggestion. That is what I should have done from the beginning. However, I already created my form in Word and have been getting back completed forms. It never occurred to me that I would not be able to retrieve the information entered into the controls. I'm afraid I'm still stumped. "Beth Melton" wrote: This isn't a Word solution but if you have Access 2007 you can use Collect via E-mail to generate an HTML form and send by e-mail and collect your data directly in an Access table. The wizard will step you through the process, send the e-mails, and you can elect to update your Access table automatically upon receipt of the returned emailed form. Note you need to use Outlook 2007 to send the and receive the emailed forms but the recipients don't need to use Outlook 2007. ~Beth Melton Microsoft Office MVP "L McDowell" L wrote in message ... I have tried checking the 'save form data as delimited text file' box under 'preserve fidelity when sharing this document' but it doesn't work. I gather from web browsing that it only works for data collected with legacy controls. I am not a developer, so how else can I get the form input data into a text delimited file for use in Access or Excel? |
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