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#1
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Page numbers with multiple sections breaks on the page
I have set up a Word document (in Word 2007 but originally a Word 2002
document) with one and two column settings on many pages to create two-column text and single-column tables and figures. Each change from one to two columns or the reverse results in an automatiic insertion of a continuous section break. When I try to get page numbers to link from one page to the next (so I get a page number series like i, ii, iiii....) the page number linking breaks down at the point where I have multiple section breaks on a page. For example, the last page with the correct number is "v" and the following automatic page (which has multiple section breaks) is "ii" and other than "restarting" it at "vi" cannot get the correct page number. Is there a way to fix this? |
#2
Posted to microsoft.public.word.pagelayout
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Page numbers with multiple sections breaks on the page
You need to use Format Page Number to change the numbering to "Continue from
previous section" in the "landlocked" sections in the middle of the page. Luckily Word 2007 makes the Page Number Format dialog easily accessible from anywhere in the document. Place the insertion point in one of these multi-column sections, select the Insert tab, and, in the Header & Footer group, click on Page Number and then Format Page Numbers... If the dialog shows a "Start at" number, change the setting to "Continue.." Repeat for all sections till it's all straightened out. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Terry" wrote in message ... I have set up a Word document (in Word 2007 but originally a Word 2002 document) with one and two column settings on many pages to create two-column text and single-column tables and figures. Each change from one to two columns or the reverse results in an automatiic insertion of a continuous section break. When I try to get page numbers to link from one page to the next (so I get a page number series like i, ii, iiii....) the page number linking breaks down at the point where I have multiple section breaks on a page. For example, the last page with the correct number is "v" and the following automatic page (which has multiple section breaks) is "ii" and other than "restarting" it at "vi" cannot get the correct page number. Is there a way to fix this? |
#3
Posted to microsoft.public.word.pagelayout
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Page numbers with multiple sections breaks on the page
Hi Suzanne,
Thank you for the help. I had tried the approach you suggested but went back to the "test" document to check. There were a couple of "landlocked" sections that were not linked (i.e., the page number format was set at "start from....". This still did not solve my problem. But my problem may be different than I stated. To explain, I am experimenting with a front section of a report that includes several pages with no "landlocked" sections such as table of contents, list of figures, etc. These number correctly within one section from "i" to "iv". The first page with text and multiple "landlocked" sections is the first page of a summary and it numbers correctly at "v". The next page of the summary, which also has several "landlocked" sections, numbers as "ii" as does the following page. The page numbers seem to be linked: if I delete a number on one page, the page numbers in the whole front section disappear. This happens if I delete the number on the correctly-numbered Page i or the incorrectly-numbered sixth page which is numbered "ii". Deleting these numbers does not affect the page numbers in the main body of the report, which has a different number format (1, 2, etc.) but also has the same general page number problem as the front section. Any ideas? I am experimenting with report formats by starting with an old Word 2002/XP report which contains a lot of tables and graphics as well as text. Once I get a format we are happy with I plan to create a Word 2007 template for it. But I would like to be sure there are no snags in the formatting approach - such as this page number issue - before I go to the next stage. "Suzanne S. Barnhill" wrote: You need to use Format Page Number to change the numbering to "Continue from previous section" in the "landlocked" sections in the middle of the page. Luckily Word 2007 makes the Page Number Format dialog easily accessible from anywhere in the document. Place the insertion point in one of these multi-column sections, select the Insert tab, and, in the Header & Footer group, click on Page Number and then Format Page Numbers... If the dialog shows a "Start at" number, change the setting to "Continue.." Repeat for all sections till it's all straightened out. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Terry" wrote in message ... I have set up a Word document (in Word 2007 but originally a Word 2002 document) with one and two column settings on many pages to create two-column text and single-column tables and figures. Each change from one to two columns or the reverse results in an automatiic insertion of a continuous section break. When I try to get page numbers to link from one page to the next (so I get a page number series like i, ii, iiii....) the page number linking breaks down at the point where I have multiple section breaks on a page. For example, the last page with the correct number is "v" and the following automatic page (which has multiple section breaks) is "ii" and other than "restarting" it at "vi" cannot get the correct page number. Is there a way to fix this? |
#4
Posted to microsoft.public.word.pagelayout
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Page numbers with multiple sections breaks on the page
This is a different issue; this is Word insisting on putting an odd/even
page number on an odd/even page. If you want a section to start at page i, then you need to use an Odd Page section break, which will insert a blank even page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Terry" wrote in message ... Hi Suzanne, Thank you for the help. I had tried the approach you suggested but went back to the "test" document to check. There were a couple of "landlocked" sections that were not linked (i.e., the page number format was set at "start from....". This still did not solve my problem. But my problem may be different than I stated. To explain, I am experimenting with a front section of a report that includes several pages with no "landlocked" sections such as table of contents, list of figures, etc. These number correctly within one section from "i" to "iv". The first page with text and multiple "landlocked" sections is the first page of a summary and it numbers correctly at "v". The next page of the summary, which also has several "landlocked" sections, numbers as "ii" as does the following page. The page numbers seem to be linked: if I delete a number on one page, the page numbers in the whole front section disappear. This happens if I delete the number on the correctly-numbered Page i or the incorrectly-numbered sixth page which is numbered "ii". Deleting these numbers does not affect the page numbers in the main body of the report, which has a different number format (1, 2, etc.) but also has the same general page number problem as the front section. Any ideas? I am experimenting with report formats by starting with an old Word 2002/XP report which contains a lot of tables and graphics as well as text. Once I get a format we are happy with I plan to create a Word 2007 template for it. But I would like to be sure there are no snags in the formatting approach - such as this page number issue - before I go to the next stage. "Suzanne S. Barnhill" wrote: You need to use Format Page Number to change the numbering to "Continue from previous section" in the "landlocked" sections in the middle of the page. Luckily Word 2007 makes the Page Number Format dialog easily accessible from anywhere in the document. Place the insertion point in one of these multi-column sections, select the Insert tab, and, in the Header & Footer group, click on Page Number and then Format Page Numbers... If the dialog shows a "Start at" number, change the setting to "Continue.." Repeat for all sections till it's all straightened out. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Terry" wrote in message ... I have set up a Word document (in Word 2007 but originally a Word 2002 document) with one and two column settings on many pages to create two-column text and single-column tables and figures. Each change from one to two columns or the reverse results in an automatiic insertion of a continuous section break. When I try to get page numbers to link from one page to the next (so I get a page number series like i, ii, iiii....) the page number linking breaks down at the point where I have multiple section breaks on a page. For example, the last page with the correct number is "v" and the following automatic page (which has multiple section breaks) is "ii" and other than "restarting" it at "vi" cannot get the correct page number. Is there a way to fix this? |
#5
Posted to microsoft.public.word.pagelayout
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Page numbers with multiple sections breaks on the page
A good thing to remember about breaks is that when you insert a section break,
Word keeps the settings of the previous section's header in the new one-- whether the new break is next page or continuous. So, for example, if the section 1 header type is "different first page" and the page numbers are set for no number on the first page and the second page starting at 2, the continuous section break will duplicate that. Such as situation could account for page vi showing up as page ii. With this information and the advice form Suzanne, you should be able to troubleshoot your section breaks and headers. PamC Hi Suzanne, Thank you for the help. I had tried the approach you suggested but went back to the "test" document to check. There were a couple of "landlocked" sections that were not linked (i.e., the page number format was set at "start from....". This still did not solve my problem. But my problem may be different than I stated. To explain, I am experimenting with a front section of a report that includes several pages with no "landlocked" sections such as table of contents, list of figures, etc. These number correctly within one section from "i" to "iv". The first page with text and multiple "landlocked" sections is the first page of a summary and it numbers correctly at "v". The next page of the summary, which also has several "landlocked" sections, numbers as "ii" as does the following page. The page numbers seem to be linked: if I delete a number on one page, the page numbers in the whole front section disappear. This happens if I delete the number on the correctly-numbered Page i or the incorrectly-numbered sixth page which is numbered "ii". Deleting these numbers does not affect the page numbers in the main body of the report, which has a different number format (1, 2, etc.) but also has the same general page number problem as the front section. Any ideas? I am experimenting with report formats by starting with an old Word 2002/XP report which contains a lot of tables and graphics as well as text. Once I get a format we are happy with I plan to create a Word 2007 template for it. But I would like to be sure there are no snags in the formatting approach - such as this page number issue - before I go to the next stage. You need to use Format Page Number to change the numbering to "Continue from previous section" in the "landlocked" sections in the middle of the page. [quoted text clipped - 24 lines] Is there a way to fix this? -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ayout/200901/1 |
#6
Posted to microsoft.public.word.pagelayout
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Page numbers with multiple sections breaks on the page
Thanks very much to you two for the advice.
To explain further, the original single-column Word XP document was in four sections: cover (no header or footer), front pages from Table of Contents to Executive Summary (with a footer with page numbers i, ii, etc.), the main report (with a footer with page numbers 1, 2, etc.) and an appendix (with a footer but no page numbers). I simply took this document and formatted it to a mix of one and two columns, and encountered the page number issues discussed below. I did have success with the second section: it now has the correct page numbers on nine pages of which five pages have mixed one and two column formats of text, tables and graphics. To get to this, I put the text (the 5 pages) into a separate document without headers or footers, made the two-column formatting changes and saved it as a Word 2007 (docx) file. I also started a new Word 2007 file for the overall document and entered four next-page section breaks as in the original document. I then copied and pasted in the cover (worked fine), copied and pasted in the Table of Contents, List of Tables, etc pages but excluding the Executive Summary (worked fine) and finally the Executive Summary which to my great pleasure also worked fine. I then tried to repeat the exercise with the main text, which didn't work. The page numbers are still typically 1, 2, 2, 2, .... I suspect I did not follow exactly the procedure I used with the previous section - unfortunately I did not keep notes on the exact steps I followed. I have one more idea to try. But in the meantime I would be grateful for any suggestions. And for a recommendation for an advanced book (or whatever) on Word 2007 that deals with complex documents. My objective is to develop a highly-readable, comprehendible and attractive report format that we can use as a template for all our reports. Our last template format dates back about a decade and there must be some features of Word 2007 that we can use to enhance what we do. The template also has to be sufficiently straight forward that we can just use it and focus on the content and not the format. "PamC via OfficeKB.com" wrote: A good thing to remember about breaks is that when you insert a section break, Word keeps the settings of the previous section's header in the new one-- whether the new break is next page or continuous. So, for example, if the section 1 header type is "different first page" and the page numbers are set for no number on the first page and the second page starting at 2, the continuous section break will duplicate that. Such as situation could account for page vi showing up as page ii. With this information and the advice form Suzanne, you should be able to troubleshoot your section breaks and headers. PamC Hi Suzanne, Thank you for the help. I had tried the approach you suggested but went back to the "test" document to check. There were a couple of "landlocked" sections that were not linked (i.e., the page number format was set at "start from....". This still did not solve my problem. But my problem may be different than I stated. To explain, I am experimenting with a front section of a report that includes several pages with no "landlocked" sections such as table of contents, list of figures, etc. These number correctly within one section from "i" to "iv". The first page with text and multiple "landlocked" sections is the first page of a summary and it numbers correctly at "v". The next page of the summary, which also has several "landlocked" sections, numbers as "ii" as does the following page. The page numbers seem to be linked: if I delete a number on one page, the page numbers in the whole front section disappear. This happens if I delete the number on the correctly-numbered Page i or the incorrectly-numbered sixth page which is numbered "ii". Deleting these numbers does not affect the page numbers in the main body of the report, which has a different number format (1, 2, etc.) but also has the same general page number problem as the front section. Any ideas? I am experimenting with report formats by starting with an old Word 2002/XP report which contains a lot of tables and graphics as well as text. Once I get a format we are happy with I plan to create a Word 2007 template for it. But I would like to be sure there are no snags in the formatting approach - such as this page number issue - before I go to the next stage. You need to use Format Page Number to change the numbering to "Continue from previous section" in the "landlocked" sections in the middle of the page. [quoted text clipped - 24 lines] Is there a way to fix this? -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ayout/200901/1 |
#7
Posted to microsoft.public.word.pagelayout
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Page numbers with multiple sections breaks on the page
A brief postscript. I experimented further with parts of the document and
found some approaches that worked. In the end, I went back to the earlier single-column version of the document, saved it as Word 2007 file (in case this mattered) and formatted the two main text sections. This time I changed each section to all two-column and then returned to convert tables, figures, etc. to single column. I started the editing of tables, etc. at the end of the document and watched the page numbers carefully to ensure that they were in sequence. I then edited the document from the front for general formatting. As Suzanne advised, the main issue proved to be the continuity of page numbering by the various sections one ends up with from this kind of formatting. A problem is that the document contained extra continuous section breaks, some of which were barely visible (I don't know if I inserted these or it is a Word flaw). When I realized this, I looked carefully for semi-hidden section breaks, removed the extraneous ones and ensured the others continued the page numbering. I now have an experimental document to take to the next stage. There is probably a better way to create such documents but going through this process was useful. Part of the learning process€¦. "Terry" wrote: Thanks very much to you two for the advice. To explain further, the original single-column Word XP document was in four sections: cover (no header or footer), front pages from Table of Contents to Executive Summary (with a footer with page numbers i, ii, etc.), the main report (with a footer with page numbers 1, 2, etc.) and an appendix (with a footer but no page numbers). I simply took this document and formatted it to a mix of one and two columns, and encountered the page number issues discussed below. I did have success with the second section: it now has the correct page numbers on nine pages of which five pages have mixed one and two column formats of text, tables and graphics. To get to this, I put the text (the 5 pages) into a separate document without headers or footers, made the two-column formatting changes and saved it as a Word 2007 (docx) file. I also started a new Word 2007 file for the overall document and entered four next-page section breaks as in the original document. I then copied and pasted in the cover (worked fine), copied and pasted in the Table of Contents, List of Tables, etc pages but excluding the Executive Summary (worked fine) and finally the Executive Summary which to my great pleasure also worked fine. I then tried to repeat the exercise with the main text, which didn't work. The page numbers are still typically 1, 2, 2, 2, .... I suspect I did not follow exactly the procedure I used with the previous section - unfortunately I did not keep notes on the exact steps I followed. I have one more idea to try. But in the meantime I would be grateful for any suggestions. And for a recommendation for an advanced book (or whatever) on Word 2007 that deals with complex documents. My objective is to develop a highly-readable, comprehendible and attractive report format that we can use as a template for all our reports. Our last template format dates back about a decade and there must be some features of Word 2007 that we can use to enhance what we do. The template also has to be sufficiently straight forward that we can just use it and focus on the content and not the format. "PamC via OfficeKB.com" wrote: A good thing to remember about breaks is that when you insert a section break, Word keeps the settings of the previous section's header in the new one-- whether the new break is next page or continuous. So, for example, if the section 1 header type is "different first page" and the page numbers are set for no number on the first page and the second page starting at 2, the continuous section break will duplicate that. Such as situation could account for page vi showing up as page ii. With this information and the advice form Suzanne, you should be able to troubleshoot your section breaks and headers. PamC Hi Suzanne, Thank you for the help. I had tried the approach you suggested but went back to the "test" document to check. There were a couple of "landlocked" sections that were not linked (i.e., the page number format was set at "start from....". This still did not solve my problem. But my problem may be different than I stated. To explain, I am experimenting with a front section of a report that includes several pages with no "landlocked" sections such as table of contents, list of figures, etc. These number correctly within one section from "i" to "iv". The first page with text and multiple "landlocked" sections is the first page of a summary and it numbers correctly at "v". The next page of the summary, which also has several "landlocked" sections, numbers as "ii" as does the following page. The page numbers seem to be linked: if I delete a number on one page, the page numbers in the whole front section disappear. This happens if I delete the number on the correctly-numbered Page i or the incorrectly-numbered sixth page which is numbered "ii". Deleting these numbers does not affect the page numbers in the main body of the report, which has a different number format (1, 2, etc.) but also has the same general page number problem as the front section. Any ideas? I am experimenting with report formats by starting with an old Word 2002/XP report which contains a lot of tables and graphics as well as text. Once I get a format we are happy with I plan to create a Word 2007 template for it. But I would like to be sure there are no snags in the formatting approach - such as this page number issue - before I go to the next stage. You need to use Format Page Number to change the numbering to "Continue from previous section" in the "landlocked" sections in the middle of the page. [quoted text clipped - 24 lines] Is there a way to fix this? -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ayout/200901/1 |
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