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  #1   Report Post  
Annamarie Pluhar
 
Posts: n/a
Default Table of Contents -won't behave + spurious section breaks

I'm working on learning how to use TOC functionality. I have been reading
various articles on TOC on the MVP site - however I am testing with a
document that was sent by email by a colleague.

TOC function won't work at all. Is this because I don't have the .dot file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".

Colleague also tells me that the doc adds continuous section breaks for no
reason that he can find. I don't know what his skill level is, but he said
he was on phone with MS for 2 hours. Perhaps he simply has a broken/buggy
template?

I have to work with this doc.. suggestions welcome.


Annamarie
Instructional Designer


  #2   Report Post  
Jezebel
 
Posts: n/a
Default



TOC function won't work at all. Is this because I don't have the .dot file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".


Stick in what sense? No, you don't need the DOT file on your computer.
Specify the TOC entries using styles with the levels you want (eg use
Heading 1, Heading 2, etc). Define the TOC styles to look the way you want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous section breaks for no
reason that he can find. I don't know what his skill level is, but he said
he was on phone with MS for 2 hours. Perhaps he simply has a broken/buggy
template?


Word doesn't add section breaks for *no* reason. (The reason might be
obscure, but there will be one ... although it's not a problem I've ever
encountered.) Whatever the cause, it has nothing to do with his template.


  #3   Report Post  
Annamarie Pluhar
 
Posts: n/a
Default

Hi

Thanks for responding. I've made progress and if my stupid mistakes can help
anyone else out I'm confessing. Mind you I'm working with a document that I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the styles and the
levels I want, (Insert/Tables and Indexes/Table of Contents/Options) click
OK, and when I reopen the dialog box to specify the TOC entries they aren't
there. I've done this over and over. However, I missed noticing that while
I was defining the styles "Chapter Title" and Chapter Sub-title" the Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
respectively.

Next problem is said colleague defined Chapter Subtitle with left and right
indents that caused a single column of characters to be the TOC 2 entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in message
...


TOC function won't work at all. Is this because I don't have the .dot

file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".


Stick in what sense? No, you don't need the DOT file on your computer.
Specify the TOC entries using styles with the levels you want (eg use
Heading 1, Heading 2, etc). Define the TOC styles to look the way you

want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous section breaks for

no
reason that he can find. I don't know what his skill level is, but he

said
he was on phone with MS for 2 hours. Perhaps he simply has a

broken/buggy
template?


Word doesn't add section breaks for *no* reason. (The reason might be
obscure, but there will be one ... although it's not a problem I've ever
encountered.) Whatever the cause, it has nothing to do with his template.




  #4   Report Post  
Annamarie Pluhar
 
Posts: n/a
Default

I take it back. The TOC entries aren't "sticking".... I'm wondering if it's
my application... ??

Do continuous section breaks get placed in a document as a result of setting
"keep with next" in the paragraph formatting of a Style?

Thanks


"Annamarie Pluhar" wrote in message
...
Hi

Thanks for responding. I've made progress and if my stupid mistakes can

help
anyone else out I'm confessing. Mind you I'm working with a document that

I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the styles and the
levels I want, (Insert/Tables and Indexes/Table of Contents/Options)

click
OK, and when I reopen the dialog box to specify the TOC entries they

aren't
there. I've done this over and over. However, I missed noticing that

while
I was defining the styles "Chapter Title" and Chapter Sub-title" the

Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
respectively.

Next problem is said colleague defined Chapter Subtitle with left and

right
indents that caused a single column of characters to be the TOC 2 entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in message
...


TOC function won't work at all. Is this because I don't have the .dot

file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".


Stick in what sense? No, you don't need the DOT file on your computer.
Specify the TOC entries using styles with the levels you want (eg use
Heading 1, Heading 2, etc). Define the TOC styles to look the way you

want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous section breaks

for
no
reason that he can find. I don't know what his skill level is, but he

said
he was on phone with MS for 2 hours. Perhaps he simply has a

broken/buggy
template?


Word doesn't add section breaks for *no* reason. (The reason might be
obscure, but there will be one ... although it's not a problem I've ever
encountered.) Whatever the cause, it has nothing to do with his

template.






  #5   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

I believe your problem lies in "when I reopen the dialog box to specify the
TOC entries." You basically can't revisit this dialog. When you do, Word
wants to create a new TOC from scratch, so everything is always set back to
the default. You need to either get it right the first time or learn to edit
the TOC field manually; see
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Annamarie Pluhar" wrote in message
...
Hi

Thanks for responding. I've made progress and if my stupid mistakes can

help
anyone else out I'm confessing. Mind you I'm working with a document that

I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the styles and the
levels I want, (Insert/Tables and Indexes/Table of Contents/Options)

click
OK, and when I reopen the dialog box to specify the TOC entries they

aren't
there. I've done this over and over. However, I missed noticing that

while
I was defining the styles "Chapter Title" and Chapter Sub-title" the

Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
respectively.

Next problem is said colleague defined Chapter Subtitle with left and

right
indents that caused a single column of characters to be the TOC 2 entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in message
...


TOC function won't work at all. Is this because I don't have the .dot

file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".


Stick in what sense? No, you don't need the DOT file on your computer.
Specify the TOC entries using styles with the levels you want (eg use
Heading 1, Heading 2, etc). Define the TOC styles to look the way you

want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous section breaks

for
no
reason that he can find. I don't know what his skill level is, but he

said
he was on phone with MS for 2 hours. Perhaps he simply has a

broken/buggy
template?


Word doesn't add section breaks for *no* reason. (The reason might be
obscure, but there will be one ... although it's not a problem I've ever
encountered.) Whatever the cause, it has nothing to do with his

template.







  #6   Report Post  
Stefan Blom
 
Posts: n/a
Default

If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC first;
then you can recreate it with different settings. Usually, however, it
is quite sufficient to *update* the existing TOC to reflect changes in
your document.

In order to force an update of a table of contents, do the following:
right-click the TOC and choose to "Update field" (or, alternatively,
place the cursor inside the TOC and press F9). If Word presents a
dialog box, make sure that you specify that the entire table should be
updated.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
I believe your problem lies in "when I reopen the dialog box to

specify the
TOC entries." You basically can't revisit this dialog. When you do,

Word
wants to create a new TOC from scratch, so everything is always set

back to
the default. You need to either get it right the first time or learn

to edit
the TOC field manually; see
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Annamarie Pluhar" wrote in message
...
Hi

Thanks for responding. I've made progress and if my stupid

mistakes can
help
anyone else out I'm confessing. Mind you I'm working with a

document that
I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the styles

and the
levels I want, (Insert/Tables and Indexes/Table of

Contents/Options)
click
OK, and when I reopen the dialog box to specify the TOC entries

they
aren't
there. I've done this over and over. However, I missed noticing

that
while
I was defining the styles "Chapter Title" and Chapter Sub-title"

the
Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
respectively.

Next problem is said colleague defined Chapter Subtitle with left

and
right
indents that caused a single column of characters to be the TOC 2

entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in message
...


TOC function won't work at all. Is this because I don't have

the .dot
file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".

Stick in what sense? No, you don't need the DOT file on your

computer.
Specify the TOC entries using styles with the levels you want

(eg use
Heading 1, Heading 2, etc). Define the TOC styles to look the

way you
want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous section

breaks
for
no
reason that he can find. I don't know what his skill level is,

but he
said
he was on phone with MS for 2 hours. Perhaps he simply has a

broken/buggy
template?

Word doesn't add section breaks for *no* reason. (The reason

might be
obscure, but there will be one ... although it's not a problem

I've ever
encountered.) Whatever the cause, it has nothing to do with his

template.












  #7   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC first;
then you can recreate it with different settings.


Hmm, that's seems a bit self-contradictory; if you delete the existing TOC,
then you *must* create a new one.

Usually, however, it
is quite sufficient to *update* the existing TOC to reflect changes in
your document.


Not if you want to change the TOC itself (include more levels, omit some
headings). Updating merely changes the TOC, as is, to reflect the current
document content. If that content includes Level 1 paragraphs that you don't
want in the TOC, there are ways to deal with this outside the TOC dialog,
but the easiest way is to clear the 1 from the style in the TOC Options
dialog.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC first;
then you can recreate it with different settings. Usually, however, it
is quite sufficient to *update* the existing TOC to reflect changes in
your document.

In order to force an update of a table of contents, do the following:
right-click the TOC and choose to "Update field" (or, alternatively,
place the cursor inside the TOC and press F9). If Word presents a
dialog box, make sure that you specify that the entire table should be
updated.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
I believe your problem lies in "when I reopen the dialog box to

specify the
TOC entries." You basically can't revisit this dialog. When you do,

Word
wants to create a new TOC from scratch, so everything is always set

back to
the default. You need to either get it right the first time or learn

to edit
the TOC field manually; see
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Annamarie Pluhar" wrote in message
...
Hi

Thanks for responding. I've made progress and if my stupid

mistakes can
help
anyone else out I'm confessing. Mind you I'm working with a

document that
I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the styles

and the
levels I want, (Insert/Tables and Indexes/Table of

Contents/Options)
click
OK, and when I reopen the dialog box to specify the TOC entries

they
aren't
there. I've done this over and over. However, I missed noticing

that
while
I was defining the styles "Chapter Title" and Chapter Sub-title"

the
Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2 and 3
respectively.

Next problem is said colleague defined Chapter Subtitle with left

and
right
indents that caused a single column of characters to be the TOC 2

entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in message
...


TOC function won't work at all. Is this because I don't have

the .dot
file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".

Stick in what sense? No, you don't need the DOT file on your

computer.
Specify the TOC entries using styles with the levels you want

(eg use
Heading 1, Heading 2, etc). Define the TOC styles to look the

way you
want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous section

breaks
for
no
reason that he can find. I don't know what his skill level is,

but he
said
he was on phone with MS for 2 hours. Perhaps he simply has a
broken/buggy
template?

Word doesn't add section breaks for *no* reason. (The reason

might be
obscure, but there will be one ... although it's not a problem

I've ever
encountered.) Whatever the cause, it has nothing to do with his

template.













  #8   Report Post  
Stefan Blom
 
Posts: n/a
Default

"Suzanne S. Barnhill" wrote in message
...
If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC

first;
then you can recreate it with different settings.


Hmm, that's seems a bit self-contradictory; if you delete the

existing TOC,
then you *must* create a new one.


My point was that for inexperienced users, deleting and recreating the
TOC provides a way to modify TOC settings without messing with TOC
field codes.

Usually, however, it
is quite sufficient to *update* the existing TOC to reflect

changes in
your document.


Not if you want to change the TOC itself (include more levels, omit

some
headings). Updating merely changes the TOC, as is, to reflect the

current
document content. If that content includes Level 1 paragraphs that

you don't
want in the TOC, there are ways to deal with this outside the TOC

dialog,
but the easiest way is to clear the 1 from the style in the TOC

Options
dialog.


Again, for inexperienced users, it is well worth stating explicitly
that updating a TOC is a possibility, if the goal is to make it
reflect the current document structure of a modified document. Of
course I didn't mean to say that updating would change the settings
(that would indeed be strange!). Perhaps making such a comment didn't
help in this particular case, though.

--
Stefan Blom



--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC

first;
then you can recreate it with different settings. Usually,

however, it
is quite sufficient to *update* the existing TOC to reflect

changes in
your document.

In order to force an update of a table of contents, do the

following:
right-click the TOC and choose to "Update field" (or,

alternatively,
place the cursor inside the TOC and press F9). If Word presents a
dialog box, make sure that you specify that the entire table

should be
updated.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
I believe your problem lies in "when I reopen the dialog box to

specify the
TOC entries." You basically can't revisit this dialog. When you

do,
Word
wants to create a new TOC from scratch, so everything is always

set
back to
the default. You need to either get it right the first time or

learn
to edit
the TOC field manually; see
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Annamarie Pluhar" wrote in

message
...
Hi

Thanks for responding. I've made progress and if my stupid

mistakes can
help
anyone else out I'm confessing. Mind you I'm working with a

document that
I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the

styles
and the
levels I want, (Insert/Tables and Indexes/Table of

Contents/Options)
click
OK, and when I reopen the dialog box to specify the TOC

entries
they
aren't
there. I've done this over and over. However, I missed

noticing
that
while
I was defining the styles "Chapter Title" and Chapter

Sub-title"
the
Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2 and

3
respectively.

Next problem is said colleague defined Chapter Subtitle with

left
and
right
indents that caused a single column of characters to be the

TOC 2
entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in message
...


TOC function won't work at all. Is this because I don't

have
the .dot
file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".

Stick in what sense? No, you don't need the DOT file on your

computer.
Specify the TOC entries using styles with the levels you

want
(eg use
Heading 1, Heading 2, etc). Define the TOC styles to look

the
way you
want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous

section
breaks
for
no
reason that he can find. I don't know what his skill level

is,
but he
said
he was on phone with MS for 2 hours. Perhaps he simply

has a
broken/buggy
template?

Word doesn't add section breaks for *no* reason. (The reason

might be
obscure, but there will be one ... although it's not a

problem
I've ever
encountered.) Whatever the cause, it has nothing to do with

his
template.


















  #9   Report Post  
Stefan Blom
 
Posts: n/a
Default

An additional comment...

Suzanne, it is correct that the first paragraph of my initial response
was self-contradictory. It could more clearly be stated in the
following way: "If you want to revisit the Index and Tables dialog box
without creating a *second* TOC, you must delete the existing TOC
first; then you can recreate it with different settings."

--
Stefan Blom


"Stefan Blom" wrote in message
...
"Suzanne S. Barnhill" wrote in message
...
If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC

first;
then you can recreate it with different settings.


Hmm, that's seems a bit self-contradictory; if you delete the

existing TOC,
then you *must* create a new one.


My point was that for inexperienced users, deleting and recreating

the
TOC provides a way to modify TOC settings without messing with TOC
field codes.

Usually, however, it
is quite sufficient to *update* the existing TOC to reflect

changes in
your document.


Not if you want to change the TOC itself (include more levels,

omit
some
headings). Updating merely changes the TOC, as is, to reflect the

current
document content. If that content includes Level 1 paragraphs that

you don't
want in the TOC, there are ways to deal with this outside the TOC

dialog,
but the easiest way is to clear the 1 from the style in the TOC

Options
dialog.


Again, for inexperienced users, it is well worth stating explicitly
that updating a TOC is a possibility, if the goal is to make it
reflect the current document structure of a modified document. Of
course I didn't mean to say that updating would change the settings
(that would indeed be strange!). Perhaps making such a comment

didn't
help in this particular case, though.

--
Stefan Blom



--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC

first;
then you can recreate it with different settings. Usually,

however, it
is quite sufficient to *update* the existing TOC to reflect

changes in
your document.

In order to force an update of a table of contents, do the

following:
right-click the TOC and choose to "Update field" (or,

alternatively,
place the cursor inside the TOC and press F9). If Word presents

a
dialog box, make sure that you specify that the entire table

should be
updated.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
I believe your problem lies in "when I reopen the dialog box

to
specify the
TOC entries." You basically can't revisit this dialog. When

you
do,
Word
wants to create a new TOC from scratch, so everything is

always
set
back to
the default. You need to either get it right the first time or

learn
to edit
the TOC field manually; see
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to

the
newsgroup so
all may benefit.

"Annamarie Pluhar" wrote in

message
...
Hi

Thanks for responding. I've made progress and if my stupid
mistakes can
help
anyone else out I'm confessing. Mind you I'm working with a
document that
I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the

styles
and the
levels I want, (Insert/Tables and Indexes/Table of
Contents/Options)
click
OK, and when I reopen the dialog box to specify the TOC

entries
they
aren't
there. I've done this over and over. However, I missed

noticing
that
while
I was defining the styles "Chapter Title" and Chapter

Sub-title"
the
Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2

and
3
respectively.

Next problem is said colleague defined Chapter Subtitle with

left
and
right
indents that caused a single column of characters to be the

TOC 2
entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in message
...


TOC function won't work at all. Is this because I don't

have
the .dot
file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".

Stick in what sense? No, you don't need the DOT file on

your
computer.
Specify the TOC entries using styles with the levels you

want
(eg use
Heading 1, Heading 2, etc). Define the TOC styles to look

the
way you
want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous

section
breaks
for
no
reason that he can find. I don't know what his skill

level
is,
but he
said
he was on phone with MS for 2 hours. Perhaps he simply

has a
broken/buggy
template?

Word doesn't add section breaks for *no* reason. (The

reason
might be
obscure, but there will be one ... although it's not a

problem
I've ever
encountered.) Whatever the cause, it has nothing to do

with
his
template.






















  #10   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

Now that I'll buy! IMO this is a real defect in the Index and Tables dialog.
It should be possible, with the insertion point in an existing TOC, to
revisit the dialog and make changes. You can do this, of course, but then
Word asks if you want the "new" TOC to replace the existing one, which is
the only option. While that superficially accomplishes what you're after,
unless the problem of multiplying bookmarks has been solved (and I can't
recall that it has), then every time you replace the TOC, you've created a
whole new slew of bookmarks to clutter up the file. This is why it is really
useful for users who need TOCs often to learn to edit the TOC field (and
there are some effects that can be created *only* by doing that).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
An additional comment...

Suzanne, it is correct that the first paragraph of my initial response
was self-contradictory. It could more clearly be stated in the
following way: "If you want to revisit the Index and Tables dialog box
without creating a *second* TOC, you must delete the existing TOC
first; then you can recreate it with different settings."

--
Stefan Blom


"Stefan Blom" wrote in message
...
"Suzanne S. Barnhill" wrote in message
...
If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC

first;
then you can recreate it with different settings.

Hmm, that's seems a bit self-contradictory; if you delete the

existing TOC,
then you *must* create a new one.


My point was that for inexperienced users, deleting and recreating

the
TOC provides a way to modify TOC settings without messing with TOC
field codes.

Usually, however, it
is quite sufficient to *update* the existing TOC to reflect

changes in
your document.

Not if you want to change the TOC itself (include more levels,

omit
some
headings). Updating merely changes the TOC, as is, to reflect the

current
document content. If that content includes Level 1 paragraphs that

you don't
want in the TOC, there are ways to deal with this outside the TOC

dialog,
but the easiest way is to clear the 1 from the style in the TOC

Options
dialog.


Again, for inexperienced users, it is well worth stating explicitly
that updating a TOC is a possibility, if the goal is to make it
reflect the current document structure of a modified document. Of
course I didn't mean to say that updating would change the settings
(that would indeed be strange!). Perhaps making such a comment

didn't
help in this particular case, though.

--
Stefan Blom



--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
If you want to revisit the Index and Tables dialog box without
actually creating a new TOC, you must delete the existing TOC

first;
then you can recreate it with different settings. Usually,

however, it
is quite sufficient to *update* the existing TOC to reflect

changes in
your document.

In order to force an update of a table of contents, do the

following:
right-click the TOC and choose to "Update field" (or,

alternatively,
place the cursor inside the TOC and press F9). If Word presents

a
dialog box, make sure that you specify that the entire table

should be
updated.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
I believe your problem lies in "when I reopen the dialog box

to
specify the
TOC entries." You basically can't revisit this dialog. When

you
do,
Word
wants to create a new TOC from scratch, so everything is

always
set
back to
the default. You need to either get it right the first time or

learn
to edit
the TOC field manually; see
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to

the
newsgroup so
all may benefit.

"Annamarie Pluhar" wrote in

message
...
Hi

Thanks for responding. I've made progress and if my stupid
mistakes can
help
anyone else out I'm confessing. Mind you I'm working with a
document that
I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries for the

styles
and the
levels I want, (Insert/Tables and Indexes/Table of
Contents/Options)
click
OK, and when I reopen the dialog box to specify the TOC

entries
they
aren't
there. I've done this over and over. However, I missed

noticing
that
while
I was defining the styles "Chapter Title" and Chapter

Sub-title"
the
Header
1, Header 2 and Header 3 were already assigned to TOC 1, 2

and
3
respectively.

Next problem is said colleague defined Chapter Subtitle with

left
and
right
indents that caused a single column of characters to be the

TOC 2
entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in message
...


TOC function won't work at all. Is this because I don't

have
the .dot
file
for the file on my computer?
Every time I try to set TOC levels they don't "stick".

Stick in what sense? No, you don't need the DOT file on

your
computer.
Specify the TOC entries using styles with the levels you

want
(eg use
Heading 1, Heading 2, etc). Define the TOC styles to look

the
way you
want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds continuous

section
breaks
for
no
reason that he can find. I don't know what his skill

level
is,
but he
said
he was on phone with MS for 2 hours. Perhaps he simply

has a
broken/buggy
template?

Word doesn't add section breaks for *no* reason. (The

reason
might be
obscure, but there will be one ... although it's not a

problem
I've ever
encountered.) Whatever the cause, it has nothing to do

with
his
template.

























  #11   Report Post  
Stefan Blom
 
Posts: n/a
Default


every time you replace the TOC,
you've created a
whole new slew of bookmarks to clutter up the file. This is why
it is really
useful for users who need TOCs often to learn to edit the TOC
field (and
there are some effects that can be created *only* by doing
that).


Good point. I actually wasn't aware of the "bookmark problem"
with TOCs. (It is easy enough to verify that it still exists,
though.)

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Now that I'll buy! IMO this is a real defect in the Index and

Tables dialog.
It should be possible, with the insertion point in an existing

TOC, to
revisit the dialog and make changes. You can do this, of

course, but then
Word asks if you want the "new" TOC to replace the existing

one, which is
the only option. While that superficially accomplishes what

you're after,
unless the problem of multiplying bookmarks has been solved

(and I can't
recall that it has), then every time you replace the TOC,

you've created a
whole new slew of bookmarks to clutter up the file. This is why

it is really
useful for users who need TOCs often to learn to edit the TOC

field (and
there are some effects that can be created *only* by doing

that).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
An additional comment...

Suzanne, it is correct that the first paragraph of my initial

response
was self-contradictory. It could more clearly be stated in

the
following way: "If you want to revisit the Index and Tables

dialog box
without creating a *second* TOC, you must delete the existing

TOC
first; then you can recreate it with different settings."

--
Stefan Blom


"Stefan Blom" wrote in message
...
"Suzanne S. Barnhill" wrote in message
...
If you want to revisit the Index and Tables dialog box

without
actually creating a new TOC, you must delete the

existing TOC
first;
then you can recreate it with different settings.

Hmm, that's seems a bit self-contradictory; if you delete

the
existing TOC,
then you *must* create a new one.


My point was that for inexperienced users, deleting and

recreating
the
TOC provides a way to modify TOC settings without messing

with TOC
field codes.

Usually, however, it
is quite sufficient to *update* the existing TOC to

reflect
changes in
your document.

Not if you want to change the TOC itself (include more

levels,
omit
some
headings). Updating merely changes the TOC, as is, to

reflect the
current
document content. If that content includes Level 1

paragraphs that
you don't
want in the TOC, there are ways to deal with this outside

the TOC
dialog,
but the easiest way is to clear the 1 from the style in

the TOC
Options
dialog.

Again, for inexperienced users, it is well worth stating

explicitly
that updating a TOC is a possibility, if the goal is to

make it
reflect the current document structure of a modified

document. Of
course I didn't mean to say that updating would change the

settings
(that would indeed be strange!). Perhaps making such a

comment
didn't
help in this particular case, though.

--
Stefan Blom



--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups

to the
newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
If you want to revisit the Index and Tables dialog box

without
actually creating a new TOC, you must delete the

existing TOC
first;
then you can recreate it with different settings.

Usually,
however, it
is quite sufficient to *update* the existing TOC to

reflect
changes in
your document.

In order to force an update of a table of contents, do

the
following:
right-click the TOC and choose to "Update field" (or,
alternatively,
place the cursor inside the TOC and press F9). If Word

presents
a
dialog box, make sure that you specify that the entire

table
should be
updated.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in

message
...
I believe your problem lies in "when I reopen the

dialog box
to
specify the
TOC entries." You basically can't revisit this

dialog. When
you
do,
Word
wants to create a new TOC from scratch, so everything

is
always
set
back to
the default. You need to either get it right the

first time or
learn
to edit
the TOC field manually; see
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all

follow-ups to
the
newsgroup so
all may benefit.

"Annamarie Pluhar"

wrote in
message
...
Hi

Thanks for responding. I've made progress and if my


stupid
mistakes can
help
anyone else out I'm confessing. Mind you I'm

working with a
document that
I
inherit from a colleague.

"Stick" in the sense that I specify the TOC entries

for the
styles
and the
levels I want, (Insert/Tables and Indexes/Table of
Contents/Options)
click
OK, and when I reopen the dialog box to specify the

TOC
entries
they
aren't
there. I've done this over and over. However, I

missed
noticing
that
while
I was defining the styles "Chapter Title" and

Chapter
Sub-title"
the
Header
1, Header 2 and Header 3 were already assigned to

TOC 1, 2
and
3
respectively.

Next problem is said colleague defined Chapter

Subtitle with
left
and
right
indents that caused a single column of characters

to be the
TOC 2
entry.

Once I figured that out it's been working fine.

Thanks.


"Jezebel" wrote in

message
...


TOC function won't work at all. Is this because

I don't
have
the .dot
file
for the file on my computer?
Every time I try to set TOC levels they don't

"stick".

Stick in what sense? No, you don't need the DOT

file on
your
computer.
Specify the TOC entries using styles with the

levels you
want
(eg use
Heading 1, Heading 2, etc). Define the TOC styles

to look
the
way you
want.
That's all there is for a vanilla TOC.


Colleague also tells me that the doc adds

continuous
section
breaks
for
no
reason that he can find. I don't know what his

skill
level
is,
but he
said
he was on phone with MS for 2 hours. Perhaps

he simply
has a
broken/buggy
template?

Word doesn't add section breaks for *no* reason.

(The
reason
might be
obscure, but there will be one ... although it's

not a
problem
I've ever
encountered.) Whatever the cause, it has nothing

to do
with
his
template.





























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