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Karen P
 
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Default File Size and Headers & Footers

Hi all,

I've searched here for an answer, but haven't found one. I am working in a
fairly long (135 pages) document which requires many page orientation
changes, every few pages. I'm using Next Page section breaks, and headers and
footers. The header and footer needs to change each time the page
orientation changes so I have to turn on and off "Same as Previous" often.
As I do this, the file size grows by several thousand K for every 5 or 6
"Same as Previous" changes. By the time I was up to 60 section breaks the
file had gone from 26,000 KB up to 132,000 KB!

The file size doesn't change when I change the amount of info in the headers
or footers, I'm not adding any extra graphics or text to the document, and
this only happens when I click that option on or off. Just adding sections
and changing page orientation doesn't change the file size by anything
appreciable.

I'm not allowed to turn the doc into Master and Sub docs, and can't save all
the landscape pages for the end.

Serious good Karma goes out to the kind person who can help me!

Karen
  #2   Report Post  
Charles Kenyon
 
Posts: n/a
Default

You are right to be avoiding master/subdocuments.
URL: http://www.addbalance.com/word/masterdocuments.htm
URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm
URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm

Can you break your document up into a couple of files, though? BTW, what you
are describing is not a very long document for Word to handle, but that many
section breaks does make for document complexity. This makes the document
prone to corruption, so be very careful to make regular, separate, backups.
(Not to a floppy, though, from Word.)

Section breaks, themselves, hold a lot of information. When you break the
same as previous connection, you are forcing the addition of more
header/footer information for your section. Depending on how complex your
headers/footers are and how much direct formatting they contain (vs.
formatting using styles) this can add to your file size in a way that seems
disproportionate.

You may want to look at http://addbalance.com/usersguide/sections.htm and
http://word.mvps.org/FAQs/Formatting...thSections.htm for more on
sections and section breaks. I don't think you'll find the answers to your
specific questions, there, though. I trust you have already looked at
http://word.mvps.org/faqs/formatting...ioncontent.htm.

Sorry no solutions. Hope this is of some solace if not help.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Karen P" Karen wrote in message
...
Hi all,

I've searched here for an answer, but haven't found one. I am working in
a
fairly long (135 pages) document which requires many page orientation
changes, every few pages. I'm using Next Page section breaks, and headers
and
footers. The header and footer needs to change each time the page
orientation changes so I have to turn on and off "Same as Previous" often.
As I do this, the file size grows by several thousand K for every 5 or 6
"Same as Previous" changes. By the time I was up to 60 section breaks the
file had gone from 26,000 KB up to 132,000 KB!

The file size doesn't change when I change the amount of info in the
headers
or footers, I'm not adding any extra graphics or text to the document, and
this only happens when I click that option on or off. Just adding
sections
and changing page orientation doesn't change the file size by anything
appreciable.

I'm not allowed to turn the doc into Master and Sub docs, and can't save
all
the landscape pages for the end.

Serious good Karma goes out to the kind person who can help me!

Karen



  #3   Report Post  
Karen P
 
Posts: n/a
Default

Hey Charles, you are too awesome! I read all the links you provided and
something you wrote got me thinking (you can bet that hurt!). I am going to
explore making links to previous headers and footers in the documents, rather
than creating new ones every time I have a section break. There are only two
- portrait and landscape H's & F's. I have to leave for my night job now,
but will tackle it in the morning. Any suggestions in the meantime?!

Thanks!!!

Karen P

"Charles Kenyon" wrote:

You are right to be avoiding master/subdocuments.
URL: http://www.addbalance.com/word/masterdocuments.htm
URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm
URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm

Can you break your document up into a couple of files, though? BTW, what you
are describing is not a very long document for Word to handle, but that many
section breaks does make for document complexity. This makes the document
prone to corruption, so be very careful to make regular, separate, backups.
(Not to a floppy, though, from Word.)

Section breaks, themselves, hold a lot of information. When you break the
same as previous connection, you are forcing the addition of more
header/footer information for your section. Depending on how complex your
headers/footers are and how much direct formatting they contain (vs.
formatting using styles) this can add to your file size in a way that seems
disproportionate.

You may want to look at http://addbalance.com/usersguide/sections.htm and
http://word.mvps.org/FAQs/Formatting...thSections.htm for more on
sections and section breaks. I don't think you'll find the answers to your
specific questions, there, though. I trust you have already looked at
http://word.mvps.org/faqs/formatting...ioncontent.htm.

Sorry no solutions. Hope this is of some solace if not help.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Karen P" Karen wrote in message
...
Hi all,

I've searched here for an answer, but haven't found one. I am working in
a
fairly long (135 pages) document which requires many page orientation
changes, every few pages. I'm using Next Page section breaks, and headers
and
footers. The header and footer needs to change each time the page
orientation changes so I have to turn on and off "Same as Previous" often.
As I do this, the file size grows by several thousand K for every 5 or 6
"Same as Previous" changes. By the time I was up to 60 section breaks the
file had gone from 26,000 KB up to 132,000 KB!

The file size doesn't change when I change the amount of info in the
headers
or footers, I'm not adding any extra graphics or text to the document, and
this only happens when I click that option on or off. Just adding
sections
and changing page orientation doesn't change the file size by anything
appreciable.

I'm not allowed to turn the doc into Master and Sub docs, and can't save
all
the landscape pages for the end.

Serious good Karma goes out to the kind person who can help me!

Karen




  #4   Report Post  
Suzanne S. Barnhill
 
Posts: n/a
Default

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Pictu Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

7. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.

8. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.

9. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Karen P" Karen wrote in message
...
Hi all,

I've searched here for an answer, but haven't found one. I am working in

a
fairly long (135 pages) document which requires many page orientation
changes, every few pages. I'm using Next Page section breaks, and headers

and
footers. The header and footer needs to change each time the page
orientation changes so I have to turn on and off "Same as Previous" often.
As I do this, the file size grows by several thousand K for every 5 or 6
"Same as Previous" changes. By the time I was up to 60 section breaks the
file had gone from 26,000 KB up to 132,000 KB!

The file size doesn't change when I change the amount of info in the

headers
or footers, I'm not adding any extra graphics or text to the document, and
this only happens when I click that option on or off. Just adding

sections
and changing page orientation doesn't change the file size by anything
appreciable.

I'm not allowed to turn the doc into Master and Sub docs, and can't save

all
the landscape pages for the end.

Serious good Karma goes out to the kind person who can help me!

Karen


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