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Pop-up lists and Normal style
I need help with pop-up lists. Ive got excellent instructions from Bill
Coan on how to create them. It works like a champ. Different sized and fonted values dropping into my report is my problem: In the instructions, Step 3 says to choose Normal style for the area where the new values will be listed. That action changes my font and size from Times New Roman/12 pt. to CG Times/10 pt. Resetting the font and size will change the Style. If I do the complete exercise this way, my values will not match the rest of the paragraph. Changing the font and size changes the style and I seem to have problems later on. Second, step 6 has us defining the new values with a style called €śProductStyle€ť. Since I have pop-up lists for garage size, the weather, water heater size, etc., can I create styles called €śWeatherStyle€ť, €śGarageStyle€ť, €śWaterHeaterStyle€ť, and so on? They also tend to reset the font and size when renamed€¦ Likewise, in step 10, the default value €śproduct€ť is used. In my document would that be substituted for €śgarage€ť, €śweather€ť and €śwater heater€ť? I could experiment all day and still not have the best answer. Many thanks, John |
#2
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Pop-up lists and Normal style
John,
I'm a little uncertain about what is going wrong for you, but it sounds as though you're fighting two problems: 1. Your existing documents seem to be formatted with a mix of style-based formatting (the kind of formatting that gets applied when you select a style from the Style dropdown on the Formatting toolbar or from the Formatting and Styles taskpane) and direct formatting (the kind of formatting that gets applied when you choose font and paragraph properties from the FormatFont and FormatParagraph dialog boxes or the font and paragraph tools on the Formatting toolbar). Yes, I know that this is a rather Wordy description, but read this over a few times. I'll return to this problem shortly. 2. Some of the styles in your existing documents might be set up to "Automatically Update," which means that any direct formatting applied to text is immediately and automatically incorporated into the style definition, thereby affecting all text of that style throughout your document. One way to check for Problem #1 is to press Ctrl+A to select all of the text in your document and then press Ctrl+Q to remove all direct-formatted paragraph properties and then press Ctrl+Spacebar to remove all direct-formatted font properties. After doing this, all remaining formatting in the document will be the product of styles rather than direct-applied formatting. If the remaining formatting doesn't please you, then select each style in the Formatting and Styles taskpane and choose Modify.... and then change the properties to better suit your needs. At a minimum, you should select each style and choose Modify... and then in the Modify Style dialog box remove (if present) the checkmark next to Automatically Update. This will protect each style from being redefined when direct formatting is applied to text of that style. With these changes completed, you might find better success with your AutoTextList fields. Bill Coan "John in Riverbank" wrote in message ... I need help with pop-up lists. I've got excellent instructions from Bill Coan on how to create them. It works like a champ. Different sized and fonted values dropping into my report is my problem: In the instructions, Step 3 says to choose Normal style for the area where the new values will be listed. That action changes my font and size from Times New Roman/12 pt. to CG Times/10 pt. Resetting the font and size will change the Style. If I do the complete exercise this way, my values will not match the rest of the paragraph. Changing the font and size changes the style and I seem to have problems later on. Second, step 6 has us defining the new values with a style called "ProductStyle". Since I have pop-up lists for garage size, the weather, water heater size, etc., can I create styles called "WeatherStyle", "GarageStyle", "WaterHeaterStyle", and so on? They also tend to reset the font and size when renamed. Likewise, in step 10, the default value "product" is used. In my document would that be substituted for "garage", "weather" and "water heater"? I could experiment all day and still not have the best answer. Many thanks, John |
#3
Posted to microsoft.public.word.docmanagement
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Pop-up lists and Normal style
"Bill Coan" wrote: John, I'm a little uncertain about what is going wrong for you, but it sounds as though you're fighting two problems: 1. Your existing documents seem to be formatted with a mix of style-based formatting (the kind of formatting that gets applied when you select a style from the Style dropdown on the Formatting toolbar or from the Formatting and Styles taskpane) and direct formatting (the kind of formatting that gets applied when you choose font and paragraph properties from the FormatFont and FormatParagraph dialog boxes or the font and paragraph tools on the Formatting toolbar). Yes, I know that this is a rather Wordy description, but read this over a few times. I'll return to this problem shortly. 2. Some of the styles in your existing documents might be set up to "Automatically Update," which means that any direct formatting applied to text is immediately and automatically incorporated into the style definition, thereby affecting all text of that style throughout your document. One way to check for Problem #1 is to press Ctrl+A to select all of the text in your document and then press Ctrl+Q to remove all direct-formatted paragraph properties and then press Ctrl+Spacebar to remove all direct-formatted font properties. After doing this, all remaining formatting in the document will be the product of styles rather than direct-applied formatting. If the remaining formatting doesn't please you, then select each style in the Formatting and Styles taskpane and choose Modify.... and then change the properties to better suit your needs. At a minimum, you should select each style and choose Modify... and then in the Modify Style dialog box remove (if present) the checkmark next to Automatically Update. This will protect each style from being redefined when direct formatting is applied to text of that style. With these changes completed, you might find better success with your AutoTextList fields. Bill Coan "John in Riverbank" wrote in message ... I need help with pop-up lists. I've got excellent instructions from Bill Coan on how to create them. It works like a champ. Different sized and fonted values dropping into my report is my problem: In the instructions, Step 3 says to choose Normal style for the area where the new values will be listed. That action changes my font and size from Times New Roman/12 pt. to CG Times/10 pt. Resetting the font and size will change the Style. If I do the complete exercise this way, my values will not match the rest of the paragraph. Changing the font and size changes the style and I seem to have problems later on. Second, step 6 has us defining the new values with a style called "ProductStyle". Since I have pop-up lists for garage size, the weather, water heater size, etc., can I create styles called "WeatherStyle", "GarageStyle", "WaterHeaterStyle", and so on? They also tend to reset the font and size when renamed. Likewise, in step 10, the default value "product" is used. In my document would that be substituted for "garage", "weather" and "water heater"? I could experiment all day and still not have the best answer. Many thanks, John Bill, Thanks for the explanation. Your explanation of the two definitions of formatting make sense. I did try the Ctrl+A,Q,Spacebar routine, but I have a document that looks like a generic report - do I have to apply styles/format to every section again? Would that include hidden text, pop-ups, AutoText - speaking of which, the 1,200 plus codes that I input in a separate, blank document - do I need to make changes to those too? Here's where my lack of knowledge shows: what you suggested will fix my problems, but I still don't make the connection between the different styles for my pop-up lists and the style/format changes you've suggested above. I'll be plugging away... Thank you, John |
#5
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Pop-up lists and Normal style
"Bill Coan" wrote: John, In order to use AutoTextList fields, you have to create and temporarily apply styles as described in my original procedure. The styles enable Word to associate each AutoText entry with a particular AutoTextList field. If this isn't clear, feel free to ask specific follow-up questions on how this works, or else review the original procedure (and for confirmation, test the procedure on a new, blank document without a volatile combination of style-based and direct formatting). I suspect the relationship between styles and AutoTextList fields is fairly clear to you. Your real problem, at this point, is how to use styles in a document where much (if not most, indeed if not all) of the text is formatted with a mixture of style-based and direct formatting and where some styles might be set to Automatically Update. The answer to this is to turn off the Automatically Update property for all styles, and then to remove any direct formatting that's interfering with the AutoTextList fields. Ctrl+A, Ctr+Q, Ctrl+SPACEBAR is the simplest way to do this, but you might find that you can get away with a less drastic action. For example, you might find that your problems will go away by selecting each individual paragraph where you need an AutoTextList field, and then pressing Ctrl+Q, Ctrl+SPACEBAR to remove direct formatting just from that paragraph. Don't give up. You're probably a lot closer to a solution than you realize. Bill Coan "John in Riverbank" wrote in message ... "Bill Coan" wrote: John, I'm a little uncertain about what is going wrong for you, but it sounds as though you're fighting two problems: 1. Your existing documents seem to be formatted with a mix of style-based formatting (the kind of formatting that gets applied when you select a style from the Style dropdown on the Formatting toolbar or from the Formatting and Styles taskpane) and direct formatting (the kind of formatting that gets applied when you choose font and paragraph properties from the FormatFont and FormatParagraph dialog boxes or the font and paragraph tools on the Formatting toolbar). Yes, I know that this is a rather Wordy description, but read this over a few times. I'll return to this problem shortly. 2. Some of the styles in your existing documents might be set up to "Automatically Update," which means that any direct formatting applied to text is immediately and automatically incorporated into the style definition, thereby affecting all text of that style throughout your document. One way to check for Problem #1 is to press Ctrl+A to select all of the text in your document and then press Ctrl+Q to remove all direct-formatted paragraph properties and then press Ctrl+Spacebar to remove all direct-formatted font properties. After doing this, all remaining formatting in the document will be the product of styles rather than direct-applied formatting. If the remaining formatting doesn't please you, then select each style in the Formatting and Styles taskpane and choose Modify.... and then change the properties to better suit your needs. At a minimum, you should select each style and choose Modify... and then in the Modify Style dialog box remove (if present) the checkmark next to Automatically Update. This will protect each style from being redefined when direct formatting is applied to text of that style. With these changes completed, you might find better success with your AutoTextList fields. Bill Coan "John in Riverbank" wrote in message ... I need help with pop-up lists. I've got excellent instructions from Bill Coan on how to create them. It works like a champ. Different sized and fonted values dropping into my report is my problem: In the instructions, Step 3 says to choose Normal style for the area where the new values will be listed. That action changes my font and size from Times New Roman/12 pt. to CG Times/10 pt. Resetting the font and size will change the Style. If I do the complete exercise this way, my values will not match the rest of the paragraph. Changing the font and size changes the style and I seem to have problems later on. Second, step 6 has us defining the new values with a style called "ProductStyle". Since I have pop-up lists for garage size, the weather, water heater size, etc., can I create styles called "WeatherStyle", "GarageStyle", "WaterHeaterStyle", and so on? They also tend to reset the font and size when renamed. Likewise, in step 10, the default value "product" is used. In my document would that be substituted for "garage", "weather" and "water heater"? I could experiment all day and still not have the best answer. Many thanks, John Bill, Thanks for the explanation. Your explanation of the two definitions of formatting make sense. I did try the Ctrl+A,Q,Spacebar routine, but I have a document that looks like a generic report - do I have to apply styles/format to every section again? Would that include hidden text, pop-ups, AutoText - speaking of which, the 1,200 plus codes that I input in a separate, blank document - do I need to make changes to those too? Here's where my lack of knowledge shows: what you suggested will fix my problems, but I still don't make the connection between the different styles for my pop-up lists and the style/format changes you've suggested above. I'll be plugging away... Thank you, John Bill, Thanks again. I go on a 13 day working vacation on Friday so I hope to have it figured out by tomorrow. If not, I might be asking questions in July... John |
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