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#1
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Is there an option to print / not print headers and footers?
Is there an option to print / not print headers and footers?
After thinking and rethinking how we are going to implement a project, there may be a simple solution. Is there a way in Word (both PC and Mac) to have the option to print headers and footers. I cannot seem to find it in the dialogue box when printing, but you' dthink it should be there. Here is why: Let's say you want to print on letterhead, but your word template already has the letterhead in it. You'd want to be able to turn off the footer and header to use the actual printed stationery. We can no longer use macros to do what we wnated to do. To see what we were trying to do, pleae check these two threads. Advanced MS Word Template Design Question: Image swap (2004) http://groups.google.com/group/micro...d0485da7d1c735 Advanced MS Word Template Design Question: Version 2 (2006) http://groups.google.com/group/micro...7701f0cbd26eec Thanks in advance, jg |
#2
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Is there an option to print / not print headers and footers?
There is no simple setting, no. You can do this with a macro or styles
depending on the contents of the letterhead. If the letterhead is text only, then you need to color the text white (not hidden because then it won't take up space) for printing. You can do this by changing the definition of the paragraph style(s) used in the letterhead. If you have more than one style or have used direct font formatting, you might find it more satisfactory to define a character style to overlay the entire text. In any case, your macros will toggle the text color between Auto and White. If the letterhead includes graphics, then you make them "white" by setting the brightness to 100%. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "lettermail" wrote in message ups.com... Is there an option to print / not print headers and footers? After thinking and rethinking how we are going to implement a project, there may be a simple solution. Is there a way in Word (both PC and Mac) to have the option to print headers and footers. I cannot seem to find it in the dialogue box when printing, but you' dthink it should be there. Here is why: Let's say you want to print on letterhead, but your word template already has the letterhead in it. You'd want to be able to turn off the footer and header to use the actual printed stationery. We can no longer use macros to do what we wnated to do. To see what we were trying to do, pleae check these two threads. Advanced MS Word Template Design Question: Image swap (2004) http://groups.google.com/group/micro...d0485da7d1c735 Advanced MS Word Template Design Question: Version 2 (2006) http://groups.google.com/group/micro...7701f0cbd26eec Thanks in advance, jg |
#3
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Is there an option to print / not print headers and footers?
Suzanne S. Barnhill wrote: There is no simple setting, no. You can do this with a macro or styles depending on the contents of the letterhead. If the letterhead is text only, then you need to color the text white (not hidden because then it won't take up space) for printing. You can do this by changing the definition of the paragraph style(s) used in the letterhead. If you have more than one style or have used direct font formatting, you might find it more satisfactory to define a character style to overlay the entire text. In any case, your macros will toggle the text color between Auto and White. If the letterhead includes graphics, then you make them "white" by setting the brightness to 100%. Ugh... that is very unfortunate. We cannot use macros. The letterhead/footer would have to be an image. What we really need is the option to print it both ways. With and without graphics... and we do not want multiple copies (I.e.: no cut and paste into a second document). So we could create a show style (0% white) and have to apply it to a graphic for it to print and then a hide style (as you have mentioned 100% white). It might just be faster to delete the image back to the drawing board. thank you, jg |
#4
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Is there an option to print / not print headers and footers?
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#5
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Is there an option to print / not print headers and footers?
When the OP spoke of 100% white he meant 100% brightness. And in fact 0%
brightness would not be the opposite: the default setting for both brightness and contrast is 50%. The chief problem with *not* printing something (whether by formatting it as hidden, which can be done even with graphics if they're inline, or by clearing "Drawing objects" in the Print Options) is that you must compensate for the space the object consumes. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "CyberTaz" wrote in message .. . On 11/22/06 1:48 PM, in article , "lettermail" wrote: Suzanne S. Barnhill wrote: There is no simple setting, no. You can do this with a macro or styles depending on the contents of the letterhead. If the letterhead is text only, then you need to color the text white (not hidden because then it won't take up space) for printing. You can do this by changing the definition of the paragraph style(s) used in the letterhead. If you have more than one style or have used direct font formatting, you might find it more satisfactory to define a character style to overlay the entire text. In any case, your macros will toggle the text color between Auto and White. If the letterhead includes graphics, then you make them "white" by setting the brightness to 100%. Ugh... that is very unfortunate. We cannot use macros. The letterhead/footer would have to be an image. What we really need is the option to print it both ways. With and without graphics... and we do not want multiple copies (I.e.: no cut and paste into a second document). So we could create a show style (0% white) and have to apply it to a graphic for it to print and then a hide style (as you have mentioned 100% white). It might just be faster to delete the image back to the drawing board. thank you, jg If you have no other graphics in the doc that *do* need to be printed and the graphic is not set to In Line with Text you can add/remove the check for Drawing Objects in ToolOptionsPrint or through the Options button in the Print dialog. You may have to do this anyway - I don't believe the 100% white will apply to the graphic even if it is In Line. Regards |:) Bob Jones [MVP] Office:Mac |
#6
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Is there an option to print / not print headers and footers?
Hi jg
lettermail wrote: The letterhead/footer would have to be an image. What we really need is the option to print it both ways. With and without graphics... and we do not want multiple copies (I.e.: no cut and paste into a second document). FWIW, I usually do use "hidden" text formatting for that (put the image into a borderless table in the H/F area with an exact cell height). Then you can toggle printing by selecting Tools | Options | Print: hidden text. I usually do have a macro which toggles this, or which toggles the hidden text property of the style in question (it's more a matter of taste, I think, whether you prefer fiddling with the style to fiddling with the Print setting :-)), but since you cannot use the macro, the Print setting seems faster. One of the real geeks might even find a built-in command to toggle this behaviour (I somehow doubt it exists), then you could assign a keyboard shortcut to it or put it on a toolbar (as long as you have toolbars, that is :-)). Greetinx Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#7
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Is there an option to print / not print headers and footers?
Robert M. Franz (RMF) wrote: Then you can toggle printing by selecting Tools | Options | Print: hidden text. Hello Robert, That sounds like the easiest option. We have to eventually have many people doing this, so a simple option to print / not print hidden text might be the simplest solution. I will give this a try. Thank you, jg |
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