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Papa Jonah Papa Jonah is offline
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Is there a way to create a single file that consists of several smaller
files? What I want to do is maintain seperate files that can be printed as a
single "master" file. I also want to be able to edit the smaller files and
have the updated files reflected the next time the master is printed.
Is that possible?

TIA
Papa
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Herb Tyson [MVP] Herb Tyson [MVP] is offline
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There are several ways to do that. One way--the risky way--is to use Word's
Master Document feature. You can read about it in Word Help.

Why risky? Because the feature is seriously broken, and document corruption
is almost guaranteed.

The other way--more often recommended--is to use the includetext field to
insert the smaller documents into the main document. It works best if all of
the smaller documents are based on the same template as the main file and
each of the other smaller files. But, I've had a lot of luck with this
approach. To get started, choose Insert - Field, set Categories to All, and
scroll down to the IncludeText field. Check Word Help for additional hints
on working with document fields.

--
Herb Tyson MS MVP
http://www.herbtyson.com
Author of the Word 2007 Bible
Please respond in the newsgroups so everyone can follow along.
"Papa Jonah" wrote in message
...
Is there a way to create a single file that consists of several smaller
files? What I want to do is maintain seperate files that can be printed
as a
single "master" file. I also want to be able to edit the smaller files
and
have the updated files reflected the next time the master is printed.
Is that possible?

TIA
Papa


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challa prabhu challa prabhu is offline
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Posts: 77
Default connecting files

Hi,

You can follow these description from the on-line help provided in Word
on-line help.
The main advantage of using this procedure is that you can update the
content from the source document to the target document by pressing the F9
key in the Taget document which includes the Include field. Likewise, you can
update the source document from the Target document by pressing the
Ctrl+Shift+F7 to include the changes in the Target document. This is the
first time I have found something, where updatation can be performed on bothe
document either way.

On-line help from Microsoft Word:

Field codes: IncludeText field
Show All
Hide All
{ INCLUDETEXT "FileName" [Bookmark ] [Switches ] }

Inserts the text and graphics contained in the named document. You can
insert the entire document or a portion of the document. If the document is a
Microsoft Word document, you can insert only the portion referred to by a
bookmark (bookmark: A location or selection of text in a file that you name
for reference purposes. Bookmarks identify a location within your file that
you can later refer or link to.), or if the document is an XML (Extensible
Markup Language (XML): A condensed form of Standard Generalized Markup
Language (SGML) that enables developers to create customized tags that offer
flexibility in organizing and presenting information.) file, you can insert
only the fragment referred to by an XPath expression. This field (field: A
set of codes that instructs Microsoft Word to insert text, graphics, page
numbers, and other material into a document automatically. For example, the
DATE field inserts the current date.) was formerly called the INCLUDE field.

Notes

XML features, except for saving files as XML documents, are available only
in Microsoft Office Professional Edition 2003 and Microsoft Office Word 2003.
If the source document is a Word document, you can edit the inserted text
resulting from the INCLUDETEXT field and save the changes back to the source
document. Edit the inserted text, and then press CTRL+SHIFT+F7.
The INCLUDETEXT field doesn't make use of OLE (OLE: A program-integration
technology that you can use to share information between programs. All Office
programs support OLE, so you can share information through linked and
embedded objects.).
Security Because field codes can be visible to anyone reading your
document, be sure that the information you place in field codes is not
information that you want kept private.

Instructions

"FileName"
The name and location of the document. If the location includes a long file
name with spaces, enclose it in quotation marks. Replace single backslashes
with double backslashes to specify the path (path: The route that the
operating system uses to locate a folder or file; for example, C:\House
finances\March.doc.), for example:
"C:\\My Documents\\Manual.doc"

Bookmark
The name of a bookmark that refers to the portion of the Microsoft Word
document you want to include.
Switches

\!
Prevents Word from updating fields in the inserted text unless the fields
are first updated in the source document.
\c ClassName
Here are file format converters provided with Word and their corresponding
class names:

WordPerfect version 6.x
WordPerfect6x
WordPerfect 5.x for Windows
WrdPrfctWin

\n
Specifies a namespace mapping for XPath queries. This switch is required if
the \x switch refers to an element by name in an XML file that declares a
namespace.
\t
Specifies an XSLT for formatting XML data.
\x
Specifies the XPath for returning a fragment of data in an XML file.
Examples

This field inserts the portion of the file referred to by the Summary
bookmark:

{ INCLUDETEXT "C:\\Winword\\Port Development RFP" Summary }

This field inserts the Name element of the XML document Resume.xml and
applies the XSLT Display.xsl to it:

{ INCLUDETEXT "C:\\Resume.xml" \n xmlns:a=\"resume-schema\" \t
"C:\\display.xsl" \x a:Resume/a:Name }

Challa Prabhu

"Papa Jonah" wrote:

Is there a way to create a single file that consists of several smaller
files? What I want to do is maintain seperate files that can be printed as a
single "master" file. I also want to be able to edit the smaller files and
have the updated files reflected the next time the master is printed.
Is that possible?

TIA
Papa

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Daiya Mitchell Daiya Mitchell is offline
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More information on using IncludeText fields for this purpose:
http://word.mvps.org/faqs/tblsfldsfm...textfields.htm

Herb Tyson [MVP] wrote:
There are several ways to do that. One way--the risky way--is to use
Word's Master Document feature. You can read about it in Word Help.

Why risky? Because the feature is seriously broken, and document
corruption is almost guaranteed.

The other way--more often recommended--is to use the includetext field
to insert the smaller documents into the main document. It works best
if all of the smaller documents are based on the same template as the
main file and each of the other smaller files. But, I've had a lot of
luck with this approach. To get started, choose Insert - Field, set
Categories to All, and scroll down to the IncludeText field. Check
Word Help for additional hints on working with document fields.

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