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#1
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Mail Merge Recipients, Order by Last Name
In Mail Merge, I have a donor data base called TntMPD. When I'm sending out
letters, I try to use Mail Merge. First, of course, I go to the "group" in my database I want to use, then I go into Word/Mail Merge. The problem occurs when I go to the icon for the Mail Merge recipients. A pop-up window pops up with my group--HOWEVER, it comes up with the title (Mr./Mrs., etc.) first, then addresss--the last and then first names don't come until later. The importance of this is that often I only want to select some, but not all of the members of the group. However, the names of the recipients aren't visible so I don't know who to select (unless I know their address). Is there some was to rearrange the order, so that, on the Mail Merge recipient pop-up they are sorted by last name first? (They are, indeed, in the proper alphabetical orer of how the names occur in my database, but I have to be able to see the last names first in order to select the individuals I want the letters to go to). |
#2
Posted to microsoft.public.word.mailmerge.fields
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Mail Merge Recipients, Order by Last Name
I would do the manipulation in the database.
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "jonathanmenn" wrote in message ... In Mail Merge, I have a donor data base called TntMPD. When I'm sending out letters, I try to use Mail Merge. First, of course, I go to the "group" in my database I want to use, then I go into Word/Mail Merge. The problem occurs when I go to the icon for the Mail Merge recipients. A pop-up window pops up with my group--HOWEVER, it comes up with the title (Mr./Mrs., etc.) first, then addresss--the last and then first names don't come until later. The importance of this is that often I only want to select some, but not all of the members of the group. However, the names of the recipients aren't visible so I don't know who to select (unless I know their address). Is there some was to rearrange the order, so that, on the Mail Merge recipient pop-up they are sorted by last name first? (They are, indeed, in the proper alphabetical orer of how the names occur in my database, but I have to be able to see the last names first in order to select the individuals I want the letters to go to). |
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