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#1
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huge increase in file size - why?
Hi, I'm using Word 2002. I've been working with a file that started out at
1,637 KB. I made some small changes to it, including adding an automated Table of Contents. The file is only 20 pages, and the TOC is one page. I didn't notice the change in file size until now (2 days later) and I've been working on it continuously since then, so I can't say that was the exact cause...but now my file size is 37,500 KB! So I tried deleting the TOC and saving as a new version, but that only reduced my file size to 37,471. Any ideas what happened, and what I can do to get my file back to its normal size? Thanks!! |
#2
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huge increase in file size - why?
See http://www.word.mvps.org/FAQs/AppErrors/CorruptDoc.htm.
-- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. gumbosoup wrote: Hi, I'm using Word 2002. I've been working with a file that started out at 1,637 KB. I made some small changes to it, including adding an automated Table of Contents. The file is only 20 pages, and the TOC is one page. I didn't notice the change in file size until now (2 days later) and I've been working on it continuously since then, so I can't say that was the exact cause...but now my file size is 37,500 KB! So I tried deleting the TOC and saving as a new version, but that only reduced my file size to 37,471. Any ideas what happened, and what I can do to get my file back to its normal size? Thanks!! |
#3
Posted to microsoft.public.word.docmanagement
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huge increase in file size - why?
There are a number of reasons for excessive file size, including:
1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Keep track of formatting (Tools | Options | Edit). This is reportedly a major cause of file bloat in Word 2002 and above. 6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 7. Embedded linguistic data (Tools | Options | Save). 8. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 9. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code when you press Alt+F9, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 10. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 11. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "gumbosoup" wrote in message ... Hi, I'm using Word 2002. I've been working with a file that started out at 1,637 KB. I made some small changes to it, including adding an automated Table of Contents. The file is only 20 pages, and the TOC is one page. I didn't notice the change in file size until now (2 days later) and I've been working on it continuously since then, so I can't say that was the exact cause...but now my file size is 37,500 KB! So I tried deleting the TOC and saving as a new version, but that only reduced my file size to 37,471. Any ideas what happened, and what I can do to get my file back to its normal size? Thanks!! |
#4
Posted to microsoft.public.word.docmanagement
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huge increase in file size - why?
Thank you both! Jay, that article was extremely informative! I learned a
lot. And Suzanne, it was the "Track Changes" that did it! Once I went in and accepted all the changes, it went back to its normal size. Thanks so much! "Suzanne S. Barnhill" wrote: There are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Keep track of formatting (Tools | Options | Edit). This is reportedly a major cause of file bloat in Word 2002 and above. 6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 7. Embedded linguistic data (Tools | Options | Save). 8. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 9. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code when you press Alt+F9, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 10. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 11. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "gumbosoup" wrote in message ... Hi, I'm using Word 2002. I've been working with a file that started out at 1,637 KB. I made some small changes to it, including adding an automated Table of Contents. The file is only 20 pages, and the TOC is one page. I didn't notice the change in file size until now (2 days later) and I've been working on it continuously since then, so I can't say that was the exact cause...but now my file size is 37,500 KB! So I tried deleting the TOC and saving as a new version, but that only reduced my file size to 37,471. Any ideas what happened, and what I can do to get my file back to its normal size? Thanks!! |
#5
Posted to microsoft.public.word.docmanagement
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huge increase in file size - why?
Glad you got it sorted.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "gumbosoup" wrote in message ... Thank you both! Jay, that article was extremely informative! I learned a lot. And Suzanne, it was the "Track Changes" that did it! Once I went in and accepted all the changes, it went back to its normal size. Thanks so much! "Suzanne S. Barnhill" wrote: There are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Keep track of formatting (Tools | Options | Edit). This is reportedly a major cause of file bloat in Word 2002 and above. 6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 7. Embedded linguistic data (Tools | Options | Save). 8. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 9. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code when you press Alt+F9, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 10. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 11. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "gumbosoup" wrote in message ... Hi, I'm using Word 2002. I've been working with a file that started out at 1,637 KB. I made some small changes to it, including adding an automated Table of Contents. The file is only 20 pages, and the TOC is one page. I didn't notice the change in file size until now (2 days later) and I've been working on it continuously since then, so I can't say that was the exact cause...but now my file size is 37,500 KB! So I tried deleting the TOC and saving as a new version, but that only reduced my file size to 37,471. Any ideas what happened, and what I can do to get my file back to its normal size? Thanks!! |
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