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#1
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Error: Table of Contents and Word renaming styles based on Word language settings...
Using norwegian Word 2003, (all updates installed).
Our Company use different languages, but we share the same templates. I receive documents from the others, (Enlish/swedish/Finnish..) and when i open these documents the original stylenames are renamed into Norweian; Header 1 change name to Oveskrift 1, and keeps all the userdefined formats... Problem: The TOC (tabe of Content) with all its subelevel still refer to Heading 1, (inside the fieldcode), and when uptdating the TOCit looks for Heading 1 style which is now Overskrift 1, and therby generates an error!! What is the solution to solve this whitout changing inside the field? Is it best to create new stylenames in all our templates but call it Our_Heading1 and use it in the TOC? It seems that it is not a good idea to use the buildt in stylenames if they are used in a field, and if the documnets are changed by different language versions? (-and we can not change all the word languageversions into English..) Hope for help... Arne |
#2
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By default, the TOC should pick up any paragraph formatted in a style
with an outline level specified (this includes the built-in heading styles, regardless of their language-specific names). In other words, transferring styles between countries should not be a problem, as long as you use the default settings or simply add more levels of headings in the Index and Tables dialog box. Some changes do cause trouble, though. I know of one specific instance (perhaps there are more) when Word inserts the \t switch and explicitly specifies TOC levels (even if you use heading styles), namely, if you use the Index and Tables dialog box to omit the Title style (in Swedish: "Rubrik", could it be "Overskrift" in Norwegian?), from your TOC. The problem won't be apparent until the document is opened in a different language version, when the TOC field cannot find a certain built-in style, because the \t switch uses a localized version of its name. :-( You can prepare the document template by making sure that only "allowed" styles have an outline level. Here's how: In the Modify Style dialog box: Click FormatParagraph, and change the Outline Level to the appropriate level or to "Body Text" (on the Indents and Spacing tab). Once styles are correctly setup with the outline level set (or cleared), you can modify the TOC field code to read: { TOC \o "1-9" \h }. This means that it will pick up only paragraphs whose style have an outline level specified. What's possible depends on your how much your users/co-workers know about Word. Perhaps you don't expect them to modify TOC field codes. In such a case, using custom styles could be an easier approach, and the \t switch won't cause trouble. The down-side is of course that you would lose some of the power attached to the built-in heading styles. -- Stefan Blom Microsoft Word MVP skrev i meddelandet ... Using norwegian Word 2003, (all updates installed). Our Company use different languages, but we share the same templates. I receive documents from the others, (Enlish/swedish/Finnish..) and when i open these documents the original stylenames are renamed into Norweian; Header 1 change name to Oveskrift 1, and keeps all the userdefined formats... Problem: The TOC (tabe of Content) with all its subelevel still refer to Heading 1, (inside the fieldcode), and when uptdating the TOCit looks for Heading 1 style which is now Overskrift 1, and therby generates an error!! What is the solution to solve this whitout changing inside the field? Is it best to create new stylenames in all our templates but call it Our_Heading1 and use it in the TOC? It seems that it is not a good idea to use the buildt in stylenames if they are used in a field, and if the documnets are changed by different language versions? (-and we can not change all the word languageversions into English..) Hope for help... Arne |
#3
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Thank You Stefan! The problem is solved thanks to you.
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