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Applying a different syle set to an existing doc
Hello,
I am up to a task that should not be too difficult, but I would really like to know what is the proper way to approach it, with Word 2007. I am given an existing doc (hundreds of pages) formatted with a set of custom styles. I am also given a template file, conteining a new different set of styles. I need to apply the new set to the doc. I am looking for the proper way to: 1) Import the new style set in my doc 2) Apply some kind of "mapping" between the old and the new styles (I hope I don't have to do it selecting paraghraph by paragraph ...) Thank you very much. Franco |
#2
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Applying a different syle set to an existing doc
If the new set of styles has the same names as the old set of styles,
then you simply need to import the new styles into the existing document. If the new set of styles has all different names from the old set, then you'll need to import the new styles and use Find/Replace to replace each style individually (or make a macro containing each of the pairs of old/new). You import styles with the Organizer -- there are quite a few ways of accessing it, for instance Ctrl-Alt-Shift-S (opens Styles & Formatting panel), rightmost button at the bottom ("Manage Styles"); button at lower left ("Import/Export"); in the right column near the bottom, "Close File"; then "Open File" and choose the new template or navigate to it and choose it; in the list of styles that appears above, select all the ones that need to move into the old document (Ctrl-click to select non-contiguous ones), and click "Copy" in the middle column. To replace an old style with a new style, open Find/Replace (Ctrl-H), then with the cursor in the Find what? box, More, Format, Styles; choose the old style; put the cursor in the Replace with? box, and enter the new style name; click Replace All. Repeat as needed for the other styles. On Dec 14, 5:50*am, Franco wrote: Hello, I am up to a task that should not be too difficult, but I would really like to know what is the proper way to approach it, with Word 2007. I am given an existing doc (hundreds of pages) formatted with a set of custom styles. I am also given a template file, conteining a new different set of styles.. I need to apply the new set to the doc. I am looking for the proper way to: 1) Import the new style set in my doc 2) Apply some kind of "mapping" between the old and the new styles (I hope I don't have to do it selecting paraghraph by paragraph ...) Thank you very much. Franco |
#3
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Applying a different syle set to an existing doc
Do the style *names* match in the old document and the new template? If so
attach the new template to the document (Developer Tab Document Template Attach and check the Automatically Update Document Styles check box.) If not you will need a macro to batch replace the old style with the new one, but to achieve that, you will need a list of which old style names should be replaced with which new ones e.g as follows. Put the old styles in the first array each in quotes and separated by commas and their replacements in the equivalent positions in the second array. http://www.gmayor.com/installing_macro.htm Ensure that you save the modified document with a new name so that you will still have the old one to refer to. Sub ReplaceStyleList() Dim vFindStyle As Variant Dim vReplaceStyle As Variant Dim i As Long vFindStyle = Array("Body Text", "Inside Address", "Date") vReplaceStyle = Array("Normal", "Heading 2", "Body Text") With Selection.Find .ClearFormatting .Text = "" .Replacement.ClearFormatting .Replacement.Text = "" .Forward = True .Wrap = wdFindContinue .MatchWholeWord = False .MatchWildcards = False .MatchSoundsLike = False .MatchAllWordForms = False .Format = True .MatchCase = True For i = LBound(vFindStyle) To UBound(vFindStyle) .Style = vFindStyle(i) .Replacement.Style = vReplaceStyle(i) .Execute Replace:=wdReplaceAll Next i End With End Sub -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Franco" wrote in message ... Hello, I am up to a task that should not be too difficult, but I would really like to know what is the proper way to approach it, with Word 2007. I am given an existing doc (hundreds of pages) formatted with a set of custom styles. I am also given a template file, conteining a new different set of styles. I need to apply the new set to the doc. I am looking for the proper way to: 1) Import the new style set in my doc 2) Apply some kind of "mapping" between the old and the new styles (I hope I don't have to do it selecting paraghraph by paragraph ...) Thank you very much. Franco |
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