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#1
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Hiding Confidential Content within a Word 2007 Document
Scenario: I create a word document which is basically a Purchase Order Form
that I want to distribute to a number of users. I would like to distribute this to them via Outlook email. On the last page of the document/form, there is confidential information section that I only want my internal user to see pertaining to special pricing and costs. These users are internal employees of my company. However, when I send the PO to the Vendor, I do not want them to be able to see this confidential information. And I do not want to create two separate documents, one with the confidential content and the other without this information. Is there a way to: a.) possibly password protect the document so that when you type your password, the confidential section is available for those granted access to seeing this? or b.) somehow create a list of users within the document that are granted access to seeing this confidential content. I hope I'm making myself clear? Please let me know if anyone knows how to do this or through some third party add-on. |
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#2
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Hiding Confidential Content within a Word 2007 Document
I would suggest that you should delete the confidential information from the
document that you send to Vendor. Another thing that you could do is have the confidential information formatted as hidden and in the Print Options dialog, set it so that Hidden Text is not printed, then print the document to a .pdf printer and send that to the vendor -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "BennyNdaJetz233" wrote in message ... Scenario: I create a word document which is basically a Purchase Order Form that I want to distribute to a number of users. I would like to distribute this to them via Outlook email. On the last page of the document/form, there is confidential information section that I only want my internal user to see pertaining to special pricing and costs. These users are internal employees of my company. However, when I send the PO to the Vendor, I do not want them to be able to see this confidential information. And I do not want to create two separate documents, one with the confidential content and the other without this information. Is there a way to: a.) possibly password protect the document so that when you type your password, the confidential section is available for those granted access to seeing this? or b.) somehow create a list of users within the document that are granted access to seeing this confidential content. I hope I'm making myself clear? Please let me know if anyone knows how to do this or through some third party add-on. |
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#3
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Hiding Confidential Content within a Word 2007 Document
Thanks Doug, so now can you help me figue out how to "format hidden text".
I found the Hidden Text checkoff box in Print Options, however online help isn't so helpful in showing how to mark text as hidden... "BennyNdaJetz233" wrote: Scenario: I create a word document which is basically a Purchase Order Form that I want to distribute to a number of users. I would like to distribute this to them via Outlook email. On the last page of the document/form, there is confidential information section that I only want my internal user to see pertaining to special pricing and costs. These users are internal employees of my company. However, when I send the PO to the Vendor, I do not want them to be able to see this confidential information. And I do not want to create two separate documents, one with the confidential content and the other without this information. Is there a way to: a.) possibly password protect the document so that when you type your password, the confidential section is available for those granted access to seeing this? or b.) somehow create a list of users within the document that are granted access to seeing this confidential content. I hope I'm making myself clear? Please let me know if anyone knows how to do this or through some third party add-on. |
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#4
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Hiding Confidential Content within a Word 2007 Document
Select the text to hide, and either press Ctrl-Shift-H or go to Format
Font and check Hidden. Note that the one in Print Options tells it to print hidden text, which isn't what you want! On Mar 8, 12:14*pm, BennyNdaJetz233 wrote: Thanks Doug, *so now can you help me figue out how to "format hidden text". * I found the Hidden Text checkoff box in Print Options, however online help isn't so helpful in showing how to mark text as hidden... "BennyNdaJetz233" wrote: Scenario: * I create a word document which is basically a Purchase Order Form that I want to distribute to a number of users. * *I would like to distribute this to them via Outlook email. * On the last page of the document/form, there is confidential information section that I only want my internal user to see pertaining to special pricing and costs. *These users are internal employees of my company. * However, when I send the PO to the Vendor, I do not want them to be able to see this confidential information. * And I do not want to create two separate documents, one with the confidential content and the other without this information. Is there a way to: *a.) possibly password protect the document so that when you type your password, the confidential section is available for those granted access to seeing this? *or b.) somehow create a list of users within the document that are granted access to seeing this confidential content. * I hope I'm making myself clear? * Please let me know if anyone knows how to do this or through some third party add-on.- |
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#5
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Hiding Confidential Content within a Word 2007 Document
This worked! Thanks for your help.
"grammatim" wrote: Select the text to hide, and either press Ctrl-Shift-H or go to Format Font and check Hidden. Note that the one in Print Options tells it to print hidden text, which isn't what you want! On Mar 8, 12:14 pm, BennyNdaJetz233 wrote: Thanks Doug, so now can you help me figue out how to "format hidden text". I found the Hidden Text checkoff box in Print Options, however online help isn't so helpful in showing how to mark text as hidden... "BennyNdaJetz233" wrote: Scenario: I create a word document which is basically a Purchase Order Form that I want to distribute to a number of users. I would like to distribute this to them via Outlook email. On the last page of the document/form, there is confidential information section that I only want my internal user to see pertaining to special pricing and costs. These users are internal employees of my company. However, when I send the PO to the Vendor, I do not want them to be able to see this confidential information. And I do not want to create two separate documents, one with the confidential content and the other without this information. Is there a way to: a.) possibly password protect the document so that when you type your password, the confidential section is available for those granted access to seeing this? or b.) somehow create a list of users within the document that are granted access to seeing this confidential content. I hope I'm making myself clear? Please let me know if anyone knows how to do this or through some third party add-on.- |
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#7
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Hiding Confidential Content within a Word 2007 Document
But note that Doug's original reply included the instruction to save the doc
as a PDF, which would take care of that. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "CyberTaz" wrote in message .. . Before you get too excited take into consideration that anyone receiving a copy of the document will be able to reveal the Hidden text by simply turning on non-printing characters (¶). Regards |:) Bob Jones [MVP] Office:Mac On 3/9/09 10:18 AM, in article , "BennyNdaJetz233" wrote: This worked! Thanks for your help. "grammatim" wrote: Select the text to hide, and either press Ctrl-Shift-H or go to Format Font and check Hidden. Note that the one in Print Options tells it to print hidden text, which isn't what you want! On Mar 8, 12:14 pm, BennyNdaJetz233 wrote: Thanks Doug, so now can you help me figue out how to "format hidden text". I found the Hidden Text checkoff box in Print Options, however online help isn't so helpful in showing how to mark text as hidden... "BennyNdaJetz233" wrote: Scenario: I create a word document which is basically a Purchase Order Form that I want to distribute to a number of users. I would like to distribute this to them via Outlook email. On the last page of the document/form, there is confidential information section that I only want my internal user to see pertaining to special pricing and costs. These users are internal employees of my company. However, when I send the PO to the Vendor, I do not want them to be able to see this confidential information. And I do not want to create two separate documents, one with the confidential content and the other without this information. Is there a way to: a.) possibly password protect the document so that when you type your password, the confidential section is available for those granted access to seeing this? or b.) somehow create a list of users within the document that are granted access to seeing this confidential content. I hope I'm making myself clear? Please let me know if anyone knows how to do this or through some third party add-on.- |
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#8
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Hiding Confidential Content within a Word 2007 Document
But for some reason Doug's reply isn't showing up in the thread, nor is it
quoted in the messages which are showing up :-) Regards |:) Bob Jones [MVP] Office:Mac On 3/9/09 12:04 PM, in article , "Suzanne S. Barnhill" wrote: But note that Doug's original reply included the instruction to save the doc as a PDF, which would take care of that. |
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#9
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Hiding Confidential Content within a Word 2007 Document
Are you viewing it through the Communities? I definitely saw it through NNTP
using Outlook Express. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "CyberTaz" wrote in message .. . But for some reason Doug's reply isn't showing up in the thread, nor is it quoted in the messages which are showing up :-) Regards |:) Bob Jones [MVP] Office:Mac On 3/9/09 12:04 PM, in article , "Suzanne S. Barnhill" wrote: But note that Doug's original reply included the instruction to save the doc as a PDF, which would take care of that. |
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#10
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Hiding Confidential Content within a Word 2007 Document
For several days now I've been seeing only (the equivalent of) Doug's
reply and not (the equivalent of) Benny's original posting, in almost all threads (including those where Suzanne gives the first reply). google groups in the Verizon Yahoo version of IE. On Mar 9, 3:20*pm, "Suzanne S. Barnhill" wrote: Are you viewing it through the Communities? I definitely saw it through NNTP using Outlook Express. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "CyberTaz" wrote in message .. . But for some reason Doug's reply isn't showing up in the thread, nor is it quoted in the messages which are showing up :-) Regards |:) Bob Jones [MVP] Office:Mac On 3/9/09 12:04 PM, in article , "Suzanne S. Barnhill" wrote: But note that Doug's original reply included the instruction to save the doc as a PDF, which would take care of that.- |
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#11
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Hiding Confidential Content within a Word 2007 Document
I think this problem is related to previous ones in which posts made through
Windows Mail with Community features enabled are not posting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "grammatim" wrote in message ... For several days now I've been seeing only (the equivalent of) Doug's reply and not (the equivalent of) Benny's original posting, in almost all threads (including those where Suzanne gives the first reply). google groups in the Verizon Yahoo version of IE. On Mar 9, 3:20 pm, "Suzanne S. Barnhill" wrote: Are you viewing it through the Communities? I definitely saw it through NNTP using Outlook Express. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "CyberTaz" wrote in message .. . But for some reason Doug's reply isn't showing up in the thread, nor is it quoted in the messages which are showing up :-) Regards |:) Bob Jones [MVP] Office:Mac On 3/9/09 12:04 PM, in article , "Suzanne S. Barnhill" wrote: But note that Doug's original reply included the instruction to save the doc as a PDF, which would take care of that.- |
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#12
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Hiding Confidential Content within a Word 2007 Document
They appear as "Show quoted text" at the bottom. Even ones that I've
seen in the newsgroup can vanish that way. On Mar 9, 9:14*pm, "Suzanne S. Barnhill" wrote: I think this problem is related to previous ones in which posts made through Windows Mail with Community features enabled are not posting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "grammatim" wrote in message ... For several days now I've been seeing only (the equivalent of) Doug's reply and not (the equivalent of) Benny's original posting, in almost all threads (including those where Suzanne gives the first reply). google groups in the Verizon Yahoo version of IE. On Mar 9, 3:20 pm, "Suzanne S. Barnhill" wrote: Are you viewing it through the Communities? I definitely saw it through NNTP using Outlook Express. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "CyberTaz" wrote in message . .. But for some reason Doug's reply isn't showing up in the thread, nor is it quoted in the messages which are showing up :-) Regards |:) Bob Jones [MVP] Office:Mac On 3/9/09 12:04 PM, in article , "Suzanne S. Barnhill" wrote: But note that Doug's original reply included the instruction to save the doc as a PDF, which would take care of that.-- |
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