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#1
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Problem with line numbering and footers
Good day,
I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Regards. |
#2
Posted to microsoft.public.word.pagelayout
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Problem with line numbering and footers
"Herman" wrote in message
oups.com... Good day, I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? I'm afraid there is no other method. If you find it difficult to get your custom line numbers to line up with text, consider specifying a fixed amount of line spacing (FormatParagraph, Indents and Spacing tab) for the text in the text box as well as for the text in the main body of the document. The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Create a character style (with no formatting, based on "underlying properties") and apply it to the first word of each page. Then add the STYLEREF "characterstylename_here" \l (backslash followed by lowercase "L") field to the footer. Note that you cannot control which word is in fact the first on a page, since pages are created dynamically by Word as you add and remove text, so you'd better apply the style when document formatting is done (and you know what printer driver it will be used with). Alternatively, also add "Page break before" formatting (FormatParagraph, Line and Page Breaks tab) to the paragraph containing the character-styled text. -- Stefan Blom Microsoft Word MVP |
#3
Posted to microsoft.public.word.pagelayout
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Problem with line numbering and footers
I don't believe a StyleRef field, even with the \l switch, will work here
because it is based on text on the current page, not the next page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... "Herman" wrote in message oups.com... Good day, I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? I'm afraid there is no other method. If you find it difficult to get your custom line numbers to line up with text, consider specifying a fixed amount of line spacing (FormatParagraph, Indents and Spacing tab) for the text in the text box as well as for the text in the main body of the document. The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Create a character style (with no formatting, based on "underlying properties") and apply it to the first word of each page. Then add the STYLEREF "characterstylename_here" \l (backslash followed by lowercase "L") field to the footer. Note that you cannot control which word is in fact the first on a page, since pages are created dynamically by Word as you add and remove text, so you'd better apply the style when document formatting is done (and you know what printer driver it will be used with). Alternatively, also add "Page break before" formatting (FormatParagraph, Line and Page Breaks tab) to the paragraph containing the character-styled text. -- Stefan Blom Microsoft Word MVP |
#4
Posted to microsoft.public.word.pagelayout
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Problem with line numbering and footers
The second problem is that the footer of every page must be the
first word of the next page. Is there an easy way to do this? This technique for having page-level footers is shamelessly stolen from poster "ML" in the word.vba.general newsgroup but I like it and am sure it has potential. The technique for extracting the first word on the page is suspect but I hope will work. In your Footer put the following: { If { Page } { NumPages } { DocVariable "P{ Page }" } } Before saving, or printing, or whenever you want this to happen run this code: Sub GetFirstWordOnPage() Dim oPage As Page Dim oRect As Rectangle Dim PageNo As Long For Each oPage In ActiveWindow.ActivePane.Pages For Each oRect In oPage.Rectangles If oRect.RectangleType = wdTextRectangle Then If oRect.Range.StoryType = wdMainTextStory Then On Error Resume Next ActiveDocument.Variables("P" & PageNo).Delete On Error GoTo 0 ActiveDocument.Variables.Add "P" & PageNo, _ oRect.Range.Words(1) Exit For End If End If Next PageNo = PageNo + 1 Next End Sub You'll need to ensure fields are updated for it to show. The code could be amended to do that, or you could set the option to update fields before printing. -- Enjoy, Tony "Stefan Blom" wrote in message ... "Herman" wrote in message oups.com... Good day, I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? I'm afraid there is no other method. If you find it difficult to get your custom line numbers to line up with text, consider specifying a fixed amount of line spacing (FormatParagraph, Indents and Spacing tab) for the text in the text box as well as for the text in the main body of the document. The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Create a character style (with no formatting, based on "underlying properties") and apply it to the first word of each page. Then add the STYLEREF "characterstylename_here" \l (backslash followed by lowercase "L") field to the footer. Note that you cannot control which word is in fact the first on a page, since pages are created dynamically by Word as you add and remove text, so you'd better apply the style when document formatting is done (and you know what printer driver it will be used with). Alternatively, also add "Page break before" formatting (FormatParagraph, Line and Page Breaks tab) to the paragraph containing the character-styled text. -- Stefan Blom Microsoft Word MVP |
#5
Posted to microsoft.public.word.pagelayout
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Problem with line numbering and footers
It did seem to work when I tested it (with the limitations stated in
my previous reply). This also seems consistent with the help topic titled "Field codes: StyleRef field" (see the "STYLEREF field location" section at http://office.microsoft.com/en-us/as...861931033.aspx). -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... I don't believe a StyleRef field, even with the \l switch, will work here because it is based on text on the current page, not the next page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... "Herman" wrote in message oups.com... Good day, I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? I'm afraid there is no other method. If you find it difficult to get your custom line numbers to line up with text, consider specifying a fixed amount of line spacing (FormatParagraph, Indents and Spacing tab) for the text in the text box as well as for the text in the main body of the document. The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Create a character style (with no formatting, based on "underlying properties") and apply it to the first word of each page. Then add the STYLEREF "characterstylename_here" \l (backslash followed by lowercase "L") field to the footer. Note that you cannot control which word is in fact the first on a page, since pages are created dynamically by Word as you add and remove text, so you'd better apply the style when document formatting is done (and you know what printer driver it will be used with). Alternatively, also add "Page break before" formatting (FormatParagraph, Line and Page Breaks tab) to the paragraph containing the character-styled text. -- Stefan Blom Microsoft Word MVP |
#6
Posted to microsoft.public.word.pagelayout
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Problem with line numbering and footers
When I try it, using three pages of dummy text with a character style
applied to the first word on each page, I get the following results: Page 1: First word on page 2 Page 2: First word on page 2 Page 3: First word on page 3 I would actually expect page 1 to show the first word on page 1 as well because the \l switch causes Word to search *the page* from bottom to top, picking up the *last* appearance of the style *on the page.* This is in Word 2003 SP2. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... It did seem to work when I tested it (with the limitations stated in my previous reply). This also seems consistent with the help topic titled "Field codes: StyleRef field" (see the "STYLEREF field location" section at http://office.microsoft.com/en-us/as...861931033.aspx). -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... I don't believe a StyleRef field, even with the \l switch, will work here because it is based on text on the current page, not the next page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... "Herman" wrote in message oups.com... Good day, I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? I'm afraid there is no other method. If you find it difficult to get your custom line numbers to line up with text, consider specifying a fixed amount of line spacing (FormatParagraph, Indents and Spacing tab) for the text in the text box as well as for the text in the main body of the document. The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Create a character style (with no formatting, based on "underlying properties") and apply it to the first word of each page. Then add the STYLEREF "characterstylename_here" \l (backslash followed by lowercase "L") field to the footer. Note that you cannot control which word is in fact the first on a page, since pages are created dynamically by Word as you add and remove text, so you'd better apply the style when document formatting is done (and you know what printer driver it will be used with). Alternatively, also add "Page break before" formatting (FormatParagraph, Line and Page Breaks tab) to the paragraph containing the character-styled text. -- Stefan Blom Microsoft Word MVP |
#7
Posted to microsoft.public.word.pagelayout
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Problem with line numbering and footers
I just read the help topic again. My initial interpretation of the
help text was wrong; since StyleRef begings the search on the page it is on, it should pick up the text in the first paragraph (and never look on subsequent pages), no matter if the \l switch is used. You are quite right about that! However, I also tested again, in Word 2000, and I found that it does behave the way I described in a previous message. FWIW, even though I used a character style, the result also seems to depend on the presence of paragraph marks in each paragraph where the style is used. When I quickly created three pages by inserting section breaks, I couldn't get the field (on any of the pages) to show anything but the very *last* piece of text. Pressing Enter before each break fixed that. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... When I try it, using three pages of dummy text with a character style applied to the first word on each page, I get the following results: Page 1: First word on page 2 Page 2: First word on page 2 Page 3: First word on page 3 I would actually expect page 1 to show the first word on page 1 as well because the \l switch causes Word to search *the page* from bottom to top, picking up the *last* appearance of the style *on the page.* This is in Word 2003 SP2. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... It did seem to work when I tested it (with the limitations stated in my previous reply). This also seems consistent with the help topic titled "Field codes: StyleRef field" (see the "STYLEREF field location" section at http://office.microsoft.com/en-us/as...861931033.aspx). -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... I don't believe a StyleRef field, even with the \l switch, will work here because it is based on text on the current page, not the next page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... "Herman" wrote in message oups.com... Good day, I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? I'm afraid there is no other method. If you find it difficult to get your custom line numbers to line up with text, consider specifying a fixed amount of line spacing (FormatParagraph, Indents and Spacing tab) for the text in the text box as well as for the text in the main body of the document. The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Create a character style (with no formatting, based on "underlying properties") and apply it to the first word of each page. Then add the STYLEREF "characterstylename_here" \l (backslash followed by lowercase "L") field to the footer. Note that you cannot control which word is in fact the first on a page, since pages are created dynamically by Word as you add and remove text, so you'd better apply the style when document formatting is done (and you know what printer driver it will be used with). Alternatively, also add "Page break before" formatting (FormatParagraph, Line and Page Breaks tab) to the paragraph containing the character-styled text. -- Stefan Blom Microsoft Word MVP |
#8
Posted to microsoft.public.word.pagelayout
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Problem with line numbering and footers
My test did not include any manual page breaks. I just inserted two blocks
of lorem ipsum text (enough to run onto a third page). It's possible that the behavior in Word 2000 is actually a "bug" (since it is not behaving as designed) that was corrected in a later version. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... I just read the help topic again. My initial interpretation of the help text was wrong; since StyleRef begings the search on the page it is on, it should pick up the text in the first paragraph (and never look on subsequent pages), no matter if the \l switch is used. You are quite right about that! However, I also tested again, in Word 2000, and I found that it does behave the way I described in a previous message. FWIW, even though I used a character style, the result also seems to depend on the presence of paragraph marks in each paragraph where the style is used. When I quickly created three pages by inserting section breaks, I couldn't get the field (on any of the pages) to show anything but the very *last* piece of text. Pressing Enter before each break fixed that. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... When I try it, using three pages of dummy text with a character style applied to the first word on each page, I get the following results: Page 1: First word on page 2 Page 2: First word on page 2 Page 3: First word on page 3 I would actually expect page 1 to show the first word on page 1 as well because the \l switch causes Word to search *the page* from bottom to top, picking up the *last* appearance of the style *on the page.* This is in Word 2003 SP2. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... It did seem to work when I tested it (with the limitations stated in my previous reply). This also seems consistent with the help topic titled "Field codes: StyleRef field" (see the "STYLEREF field location" section at http://office.microsoft.com/en-us/as...861931033.aspx). -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... I don't believe a StyleRef field, even with the \l switch, will work here because it is based on text on the current page, not the next page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... "Herman" wrote in message oups.com... Good day, I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? I'm afraid there is no other method. If you find it difficult to get your custom line numbers to line up with text, consider specifying a fixed amount of line spacing (FormatParagraph, Indents and Spacing tab) for the text in the text box as well as for the text in the main body of the document. The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Create a character style (with no formatting, based on "underlying properties") and apply it to the first word of each page. Then add the STYLEREF "characterstylename_here" \l (backslash followed by lowercase "L") field to the footer. Note that you cannot control which word is in fact the first on a page, since pages are created dynamically by Word as you add and remove text, so you'd better apply the style when document formatting is done (and you know what printer driver it will be used with). Alternatively, also add "Page break before" formatting (FormatParagraph, Line and Page Breaks tab) to the paragraph containing the character-styled text. -- Stefan Blom Microsoft Word MVP |
#9
Posted to microsoft.public.word.pagelayout
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Problem with line numbering and footers
"Suzanne S. Barnhill" wrote:
It's possible that the behavior in Word 2000 is actually a "bug" (since it is not behaving as designed) that was corrected in a later version. Agreed. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... My test did not include any manual page breaks. I just inserted two blocks of lorem ipsum text (enough to run onto a third page). It's possible that the behavior in Word 2000 is actually a "bug" (since it is not behaving as designed) that was corrected in a later version. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... I just read the help topic again. My initial interpretation of the help text was wrong; since StyleRef begings the search on the page it is on, it should pick up the text in the first paragraph (and never look on subsequent pages), no matter if the \l switch is used. You are quite right about that! However, I also tested again, in Word 2000, and I found that it does behave the way I described in a previous message. FWIW, even though I used a character style, the result also seems to depend on the presence of paragraph marks in each paragraph where the style is used. When I quickly created three pages by inserting section breaks, I couldn't get the field (on any of the pages) to show anything but the very *last* piece of text. Pressing Enter before each break fixed that. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... When I try it, using three pages of dummy text with a character style applied to the first word on each page, I get the following results: Page 1: First word on page 2 Page 2: First word on page 2 Page 3: First word on page 3 I would actually expect page 1 to show the first word on page 1 as well because the \l switch causes Word to search *the page* from bottom to top, picking up the *last* appearance of the style *on the page.* This is in Word 2003 SP2. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... It did seem to work when I tested it (with the limitations stated in my previous reply). This also seems consistent with the help topic titled "Field codes: StyleRef field" (see the "STYLEREF field location" section at http://office.microsoft.com/en-us/as...861931033.aspx). -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... I don't believe a StyleRef field, even with the \l switch, will work here because it is based on text on the current page, not the next page. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... "Herman" wrote in message oups.com... Good day, I work with MS Word documents on a daily basis that is 100+ pages. The formatting they require specify that the line numbering must be on the right hand side of the page. Word can only place it on the left side. I have created a text box linked to the header with the line numbering on the right. Does anybody know of another way to do this? I'm afraid there is no other method. If you find it difficult to get your custom line numbers to line up with text, consider specifying a fixed amount of line spacing (FormatParagraph, Indents and Spacing tab) for the text in the text box as well as for the text in the main body of the document. The second problem is that the footer of every page must be the first word of the next page. Is there an easy way to do this? Create a character style (with no formatting, based on "underlying properties") and apply it to the first word of each page. Then add the STYLEREF "characterstylename_here" \l (backslash followed by lowercase "L") field to the footer. Note that you cannot control which word is in fact the first on a page, since pages are created dynamically by Word as you add and remove text, so you'd better apply the style when document formatting is done (and you know what printer driver it will be used with). Alternatively, also add "Page break before" formatting (FormatParagraph, Line and Page Breaks tab) to the paragraph containing the character-styled text. -- Stefan Blom Microsoft Word MVP |
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