[steff]

hello,

i wrote a document with hundreds of pictures in Word 2003

here the problem and i am asking what to do...

Every pictures has a caption below the picture itself; the caption is
"Figure xx-yy" where xx is the chapter number and yy is the
prograssive.

I referenced every picture in the text like "Figure xx-yy" but i would
like the reference without the first lettere capitalized.
in other words...
1) under the picture "Figure xx-yy"
2) in the text "figure xx-yy"

how can i do NOW... once the document is already written? I do not want
to change it manually.

Another question:
i am not able to change the space between the last line of body text
and the footer. It is easy to change the space between first text line
and header (place the mouse on the vertical ruler and move the space),
but cannot do the same for footer.

Thanks

[Stefan Blom]

Word uses REF fields for cross-references. Press Alt+F9 to display
field codes. You'll find that your cross-references look similar to:
{ REF _Ref148757078 \h }. Add \* lower to the field code; this forces
lowercase letters. Press F9 to update. Press Alt+F9 again to hide
field codes.

You can use find and replace to automate this: First, type \* lower
in a document and then cut it to the clipboard. Make sure that field
codes are displayed, and then, on the Edit menu, click Replace. In the
Find and Replace dialog box, click More to display all options. Check
the "Use wildcards" option. In the "Find what" box, type REF *. In
the "Replace with" box, type ^&^c. Then click Replace All.

Note, however, that the find and replace described above will add
\* lower to ANY cross-reference field, not just to figure captions.

--
Stefan Blom
Microsoft Word MVP


"steff" wrote in message
ups.com...
hello,

i wrote a document with hundreds of pictures in Word 2003

here the problem and i am asking what to do...

Every pictures has a caption below the picture itself; the caption
is
"Figure xx-yy" where xx is the chapter number and yy is the
prograssive.

I referenced every picture in the text like "Figure xx-yy" but i
would
like the reference without the first lettere capitalized.
in other words...
1) under the picture "Figure xx-yy"
2) in the text "figure xx-yy"

how can i do NOW... once the document is already written? I do not
want
to change it manually.

Another question:
i am not able to change the space between the last line of body text
and the footer. It is easy to change the space between first text
line
and header (place the mouse on the vertical ruler and move the
space),
but cannot do the same for footer.

Thanks

[Stefan Blom]

For your second question: Choose View | Header and Footer to activate
the header/footer area. Place the cursor in the first footer
paragraph. Choose Format | Paragraph. Click the Indents and Spacing
tab. Specify the desired Spacing Before and click OK.

--
Stefan Blom
Microsoft Word MVP


"steff" wrote in message
ups.com...
hello,

i wrote a document with hundreds of pictures in Word 2003

here the problem and i am asking what to do...

Every pictures has a caption below the picture itself; the caption
is
"Figure xx-yy" where xx is the chapter number and yy is the
prograssive.

I referenced every picture in the text like "Figure xx-yy" but i
would
like the reference without the first lettere capitalized.
in other words...
1) under the picture "Figure xx-yy"
2) in the text "figure xx-yy"

how can i do NOW... once the document is already written? I do not
want
to change it manually.

Another question:
i am not able to change the space between the last line of body text
and the footer. It is easy to change the space between first text
line
and header (place the mouse on the vertical ruler and move the
space),
but cannot do the same for footer.

Thanks

[steff]

For your second question: Choose View | Header and Footer to activate
the header/footer area. Place the cursor in the first footer
paragraph. Choose Format | Paragraph. Click the Indents and Spacing
tab. Specify the desired Spacing Before and click OK.

Thak you very very much.

I already tried this way... but it does not work.
Let me explain:
This is my thesis degree work and i have:
a header with references to chapters and page numbers
a footer with just page number for the first page of a chapter.
Between header and footer i have body text and footnote.

Following your suggestion, i can change the height of the footer
itself, but if i lower the footer of 12 points, the footnote still
remains in the same position! even if i set zero points after the
footnote in its style... it does not go down!!!

[Stefan Blom]

In the Footnote options (Insert | Reference | Footnote), change the
"Place at" option from "Beneath text" to "Bottom of page." Click Close
to close the dialog box without inserting an additional footnote.

--
Stefan Blom
Microsoft Word MVP


"steff" wrote in message
ups.com...

For your second question: Choose View | Header and Footer to
activate
the header/footer area. Place the cursor in the first footer
paragraph. Choose Format | Paragraph. Click the Indents and
Spacing
tab. Specify the desired Spacing Before and click OK.

Thak you very very much.

I already tried this way... but it does not work.
Let me explain:
This is my thesis degree work and i have:
a header with references to chapters and page numbers
a footer with just page number for the first page of a chapter.
Between header and footer i have body text and footnote.

Following your suggestion, i can change the height of the footer
itself, but if i lower the footer of 12 points, the footnote still
remains in the same position! even if i set zero points after the
footnote in its style... it does not go down!!!

[steff]

In the Footnote options (Insert | Reference | Footnote), change the
"Place at" option from "Beneath text" to "Bottom of page." Click Close
to close the dialog box without inserting an additional footnote.

Already done!

OK... i uploaded two pictures:

http://i10.tinypic.com/2ug093n.jpg
this one show a wrong layout, where there is lot of space between the
footnote and the footer and between the body text and footnote

but in the same section of the document
http://i9.tinypic.com/2qknhig.jpg
in a page without footnote, everything is OK.

In the properties of the footnote style, the space before and after the
footnote is ZERO

many thanks

[Suzanne S. Barnhill]

It may not be relevant, but it would appear that your footer margin and
bottom margin are the same. If you don't have any text in the footer (as
appears to be the case), try reducing the footer margin to 0".
Alternatively, increase the bottom margin.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"steff" wrote in message
oups.com...


In the Footnote options (Insert | Reference | Footnote), change the
"Place at" option from "Beneath text" to "Bottom of page." Click Close
to close the dialog box without inserting an additional footnote.

Already done!

OK... i uploaded two pictures:

http://i10.tinypic.com/2ug093n.jpg
this one show a wrong layout, where there is lot of space between the
footnote and the footer and between the body text and footnote

but in the same section of the document
http://i9.tinypic.com/2qknhig.jpg
in a page without footnote, everything is OK.

In the properties of the footnote style, the space before and after the
footnote is ZERO

many thanks

[steff]

Suzanne S. Barnhill ha scritto:

It may not be relevant, but it would appear that your footer margin and
bottom margin are the same. If you don't have any text in the footer (as
appears to be the case), try reducing the footer margin to 0".
Alternatively, increase the bottom margin.


Suzanne,

i have text in the footer, but just in the first odd page of a chapter.
In other words...
i have different style for odd and even and the first odd of a chapter
where you can find the page number in the low right on the page.
In the header i have chapter title on even and paragraph title on odd,
both with page number.
The first odd does not have header.

[Suzanne S. Barnhill]

So you have "Different odd and even" and "Different first page," using Odd
Page breaks between sections? I would still discourage having the footer
margin and bottom margin the same.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"steff" wrote in message
ups.com...

Suzanne S. Barnhill ha scritto:

It may not be relevant, but it would appear that your footer margin and
bottom margin are the same. If you don't have any text in the footer (as
appears to be the case), try reducing the footer margin to 0".
Alternatively, increase the bottom margin.


Suzanne,

i have text in the footer, but just in the first odd page of a chapter.
In other words...
i have different style for odd and even and the first odd of a chapter
where you can find the page number in the low right on the page.
In the header i have chapter title on even and paragraph title on odd,
both with page number.
The first odd does not have header.

[steff]

Suzanne S. Barnhill ha scritto:

So you have "Different odd and even" and "Different first page," using Odd
Page breaks between sections? I would still discourage having the footer
margin and bottom margin the same.

Suzanne... you are right!
Different odd and even and different first page.

I am writing bachelor thesis degree and i asked to the university a
tamplate. They forwared to me a LaTeX template saying that if i want to
use MS Word... i have to do it by myself.

Since i bought the licence of Office 11...

Anyway, if it can help:
in the page setup i have top and bottom margin set to 1.5 cm every
sections
and the header at 1,5 cm from the edget, while the footer is at 0,7 cm
from the edge.
FOR EVERY SECTIONS.

Suzanne... this problem happens JUST if in the bottom of the page i
have footnote. Without footnote, as you can see from the previous pics,
the layout is almost perfect.

[Suzanne S. Barnhill]

Okay, the problem is that the footer margin determines where the *bottom* of
the footer will be. If you have a 1.5 cm bottom margin and a 0.7 cm footer
margin, you're leaving 0.8 cm between the bottom margin and the baseline of
the text. Assuming that you have not changed the default 12-point TNR Footer
style, this means that about 14.4 points of space is going to be required
for the footer, even when it's empty (because you have text in one of the
other footers). At 72 points = 1" = 2.54 cm, there are roughly 28 points to
a cm, which means that 0.8 cm is only 22.7 points, which leaves very little
space between the footer and the bottom margin.

I'm not implying that this is what is causing the problem with your footnote
pages, but I am suggesting that this is not enough space between footer and
bottom margin on the pages that do have a footer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"steff" wrote in message
ups.com...

Suzanne S. Barnhill ha scritto:

So you have "Different odd and even" and "Different first page," using
Odd
Page breaks between sections? I would still discourage having the footer
margin and bottom margin the same.

Suzanne... you are right!
Different odd and even and different first page.

I am writing bachelor thesis degree and i asked to the university a
tamplate. They forwared to me a LaTeX template saying that if i want to
use MS Word... i have to do it by myself.

Since i bought the licence of Office 11...

Anyway, if it can help:
in the page setup i have top and bottom margin set to 1.5 cm every
sections
and the header at 1,5 cm from the edget, while the footer is at 0,7 cm
from the edge.
FOR EVERY SECTIONS.

Suzanne... this problem happens JUST if in the bottom of the page i
have footnote. Without footnote, as you can see from the previous pics,
the layout is almost perfect.