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Ricki Miles Ricki Miles is offline
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Default Changes to manual

I am using Word XP and need to maintain several manuals ("Emergency
Preparedness Plans" and "Operation, Maintenance and Surveillance" manuals)
for generating stations.
There are essentially two levels of updates: simple and comprehensive. The
simple updates cover changes to names and contact info, org charts, and
responsibilities and these can be (should be) carried out at least annually.
The more comprehensive updates involve more significant revisions to and
rewriting of the text and take a fair bit more time to complete. The pages
all have a date of when the manual was issued in the footer. The manuals
have a log or revision record in the appendices to track changes.

What is a reasonable process for making minor updates (i.e., replace only a
few pages of the manual) so that we don't have to reprint the entire manual
every time a revision is made? I would think that the revised pages having
the new date of revision in the footer, replace the old page, and that those
pages are identified in the revision log. The title page (cover page) also
contains a date that would need to be updated. How do you minimize confusion
when some of the pages in the manual have differing dates from one another
and from the title page? What about the major revisions?

The manuals are also provided on a company intranet. Should the electronic
manual be identical (with respect to varying dates in the footers) as the
hard copy?



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