Reply
 
Thread Tools Display Modes
  #1   Report Post  
Printerb
 
Posts: n/a
Default How do I avoid printing blank lines using mail merge in Word 2003.

I am doing a mail merge and i have some fields that will be blank for some
records and i need Word to skip the blank fields. In word 2000 you can choose
the radio button "do not print blank lines" in the merge dialogue box but
with word 2003 no dialogue box appears, just links to the next step.
I know i can match my address to the address block but there are other
fields that i have to add which will not always contain data. Any suggestions?
  #2   Report Post  
Peter Jamieson
 
Posts: n/a
Default

In Word 2003 the option is set by default, but it no longer works if your
MERGEFIELDs are nested inside other fields such as { IF } or {
INCLUDETEXT } - in that case you have to use e.g.

{ IF "{ MERGEFIELD couldbeblank }" = ""
"" "
{ MERGEFIELD couldbeblank }" }

Peter Jamieson

"Printerb" wrote in message
...
I am doing a mail merge and i have some fields that will be blank for some
records and i need Word to skip the blank fields. In word 2000 you can
choose
the radio button "do not print blank lines" in the merge dialogue box but
with word 2003 no dialogue box appears, just links to the next step.
I know i can match my address to the address block but there are other
fields that i have to add which will not always contain data. Any
suggestions?



Reply
Thread Tools
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
How do I not print blank lines in a mail merge document when the . Matthew Mailmerge 1 March 22nd 05 09:31 PM
How do I suppress blank address lines in Word2003 mail merge? JonUK5691 Mailmerge 1 March 22nd 05 09:31 PM
How to omit blank lines in mail merge SandieBch Microsoft Word Help 2 December 16th 04 08:05 AM
How do I keep a blank line from printing in a mail merge? Record. Kellye Mailmerge 1 December 8th 04 12:50 AM
suppressing blank address lines in mail merge Geoff Holt Mailmerge 1 November 26th 04 07:16 PM


All times are GMT +1. The time now is 05:31 PM.

Copyright ©2000 - 2023, Jelsoft Enterprises Ltd.
Copyright 2004-2023 Microsoft Office Word Forum - WordBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Word"