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#1
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Template problems with different Word versions
Hello
Hope someone can help me as i am very frustrated and confused. I have a number of documents which i created in windows NT under Word 97. There documents have a number of different styles saved in a template which it uses. I do not know which template they are saved in (guessing just normal.dot - is there any way to find out) but the problem occurs when i view these documents on XP in Word 2003 they styles all change. Now what is most strange is that I have got other people who have XP/Word 2003 to open the same files and the formatting is correct. I don't know much about templates/styles but does this mean that my normal.dot is corrupted in some way. I have tried things like emailing the documents to other people also with XP/Word 2003 and they can always see the documents correctly so this problem is linked to me somehow. What i dont understand is if i have sent them that document with the styles linked to it in some way then why do they not see it as i do? Can anyone suggest why this might be. Any help at all would be most appreciated. thank you nicki |
#2
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What view are you using? What about your formatting changes? For a couple of
guesses, you might see http://word.mvps.org/FAQs/Formatting/TextReflow.htm and http://word.mvps.org/FAQs/AppErrors/RecoverText.htm. Also, if you're in Normal view, make sure "Draft font" isn't selected. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "nicki_bee" wrote in message ... Hello Hope someone can help me as i am very frustrated and confused. I have a number of documents which i created in windows NT under Word 97. There documents have a number of different styles saved in a template which it uses. I do not know which template they are saved in (guessing just normal.dot - is there any way to find out) but the problem occurs when i view these documents on XP in Word 2003 they styles all change. Now what is most strange is that I have got other people who have XP/Word 2003 to open the same files and the formatting is correct. I don't know much about templates/styles but does this mean that my normal.dot is corrupted in some way. I have tried things like emailing the documents to other people also with XP/Word 2003 and they can always see the documents correctly so this problem is linked to me somehow. What i dont understand is if i have sent them that document with the styles linked to it in some way then why do they not see it as i do? Can anyone suggest why this might be. Any help at all would be most appreciated. thank you nicki |
#3
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If your documents have the option to update styles from the template
checked, this would be a source of the problem. When moved to a new machine/system, they will link to the new normal.dot and styles will revert. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "nicki_bee" wrote in message ... Hello Hope someone can help me as i am very frustrated and confused. I have a number of documents which i created in windows NT under Word 97. There documents have a number of different styles saved in a template which it uses. I do not know which template they are saved in (guessing just normal.dot - is there any way to find out) but the problem occurs when i view these documents on XP in Word 2003 they styles all change. Now what is most strange is that I have got other people who have XP/Word 2003 to open the same files and the formatting is correct. I don't know much about templates/styles but does this mean that my normal.dot is corrupted in some way. I have tried things like emailing the documents to other people also with XP/Word 2003 and they can always see the documents correctly so this problem is linked to me somehow. What i dont understand is if i have sent them that document with the styles linked to it in some way then why do they not see it as i do? Can anyone suggest why this might be. Any help at all would be most appreciated. thank you nicki |
#4
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Thats for both your posts (sorry for the delayed reply - been away on hol).
Im using print view but when i switch to any view the formatting stays the same. The formatting changes im getting are things like specified stlye that i have created have changed from Arial to Times New Roman, and headings ive created are now not numbered or underlined. It doesnt seem to be any of the things that you mentioned in the links Suzanne. i am using a new machine which has been upgraded to XP recently, however I still have the same printers attached etc as last time. Its almost as if my normal.dot is corrupted somehow, but surely if this was the case then when I emailed this doc to someone who's never had my perosnalised styles in their normal.dot, when they open the doc they should see it in the same "wrong" way that i do not the proper original format? I have also checked and I do not have the update styles from the template box checked. Do you know how templates work? When you add a style it is only saved in the normal.dot that is associated with that particular doc? Because if i create a new doc from scratch, the personalised styles i have created are not in the styles and formatting section, as you'd expect if a style had been permanantly saved in the normal.dot. hope that makes sense many thanks |
#5
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When you create a new document based on Normal.dot (or any template), it is
cut off from the template at creation (some have likened this to cutting a newborn's umbilical cord); this is what permits someone else to see your document (more or less) the way you intended it even if they don't have your template installed. Changes you make to the styles in the template will not affect your document (unless you reattach the template with "Automatically update document styles" selected), and changes you make to the styles in the document will not affect the template unless you check the "Add to template" box in the Modify Style dialog. Ordinarily if you're seeing only one font throughout the document (even though the Font box may reflect a different font), I'd think you had "Draft font" selected in Normal view or were using a Generic/Text Only printer, which provides only one font (or a dot matrix printer that offers only the resident fonts). I'll take your word for it that neither of these is the case. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "nicki_bee" wrote in message ... Thats for both your posts (sorry for the delayed reply - been away on hol). Im using print view but when i switch to any view the formatting stays the same. The formatting changes im getting are things like specified stlye that i have created have changed from Arial to Times New Roman, and headings ive created are now not numbered or underlined. It doesnt seem to be any of the things that you mentioned in the links Suzanne. i am using a new machine which has been upgraded to XP recently, however I still have the same printers attached etc as last time. Its almost as if my normal.dot is corrupted somehow, but surely if this was the case then when I emailed this doc to someone who's never had my perosnalised styles in their normal.dot, when they open the doc they should see it in the same "wrong" way that i do not the proper original format? I have also checked and I do not have the update styles from the template box checked. Do you know how templates work? When you add a style it is only saved in the normal.dot that is associated with that particular doc? Because if i create a new doc from scratch, the personalised styles i have created are not in the styles and formatting section, as you'd expect if a style had been permanantly saved in the normal.dot. hope that makes sense many thanks |
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