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#1
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Current date shows up in text when I retrieve old letters.
Just started a new job. When I retrieve letters from Word folders, the
current date shows up in the body of the letter; not the date the letter was actually typed and stored. The current date is highlighted in grey. It does no good to print out this copy of the letter, as it has the wrong date on it. How may I solve this problem? |
#2
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Current date shows up in text when I retrieve old letters.
It's a field set up for current date. You should delete that field and just
type in the correct date - if you know it. -- JoAnn Paules MVP Microsoft [Publisher] "Bobbie70" wrote in message ... Just started a new job. When I retrieve letters from Word folders, the current date shows up in the body of the letter; not the date the letter was actually typed and stored. The current date is highlighted in grey. It does no good to print out this copy of the letter, as it has the wrong date on it. How may I solve this problem? |
#3
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Current date shows up in text when I retrieve old letters.
It means the dates were entered as DATE fields. These always update to the
current date. Change them to CreateDate fields - this will show the date the document was created, which might or might not be the correct date. CreateDate will also be the wrong date if -- 1. There was a delay between creating the document and actually issuing the letter, or 2. The letter was created by copying an old letter and doing a SaveAs (in which case CreateDate refers to the creation of the original). You can also use PrintDate -- this might be more accurate if the letter was despatched as hard-copy or as PDF; but of course it might have been printed again subsequently. For future reference, best practice with formal correspondence is to keep a fixed copy of the document as despatched, preferably by archiving a PDF, or by unlinking fields (press ctrl-shift-F9 to replace all fields with their results) -- following which they never update. To change the fields: Press Alt-F9 to display field codes. Change DATE to CREATEDATE. Press F9 to update the field. Press Alt-F9 to hide the code and display the result. The grey is the Field Shading setting on Tools Options View and does not print. "Bobbie70" wrote in message ... Just started a new job. When I retrieve letters from Word folders, the current date shows up in the body of the letter; not the date the letter was actually typed and stored. The current date is highlighted in grey. It does no good to print out this copy of the letter, as it has the wrong date on it. How may I solve this problem? |
#4
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Current date shows up in text when I retrieve old letters.
Whoever typed it did so using a DATE or TIME field rather than a CREATEDATE
field. This CREATEDATE field should be put in the original template if possible (instead of inserting using the keyboard shortcut or header/footer toolbar button). In the document in question, press Alt-F9 to display field codes. Then change the field to a CREATEDATE field, press F9 and then Alt-F9. See http://addbalance.com/word/datefields1.htm for information on the different kinds of datefields and how to format them. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Bobbie70" wrote in message ... Just started a new job. When I retrieve letters from Word folders, the current date shows up in the body of the letter; not the date the letter was actually typed and stored. The current date is highlighted in grey. It does no good to print out this copy of the letter, as it has the wrong date on it. How may I solve this problem? |
#5
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Current date shows up in text when I retrieve old letters.
Actually, I believe Save As changes the CreateDate.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jezebel" wrote in message ... It means the dates were entered as DATE fields. These always update to the current date. Change them to CreateDate fields - this will show the date the document was created, which might or might not be the correct date. CreateDate will also be the wrong date if -- 1. There was a delay between creating the document and actually issuing the letter, or 2. The letter was created by copying an old letter and doing a SaveAs (in which case CreateDate refers to the creation of the original). You can also use PrintDate -- this might be more accurate if the letter was despatched as hard-copy or as PDF; but of course it might have been printed again subsequently. For future reference, best practice with formal correspondence is to keep a fixed copy of the document as despatched, preferably by archiving a PDF, or by unlinking fields (press ctrl-shift-F9 to replace all fields with their results) -- following which they never update. To change the fields: Press Alt-F9 to display field codes. Change DATE to CREATEDATE. Press F9 to update the field. Press Alt-F9 to hide the code and display the result. The grey is the Field Shading setting on Tools Options View and does not print. "Bobbie70" wrote in message ... Just started a new job. When I retrieve letters from Word folders, the current date shows up in the body of the letter; not the date the letter was actually typed and stored. The current date is highlighted in grey. It does no good to print out this copy of the letter, as it has the wrong date on it. How may I solve this problem? |
#6
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Current date shows up in text when I retrieve old letters.
It certainly does - even if you save as with the same name.
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Suzanne S. Barnhill wrote: Actually, I believe Save As changes the CreateDate. "Jezebel" wrote in message ... It means the dates were entered as DATE fields. These always update to the current date. Change them to CreateDate fields - this will show the date the document was created, which might or might not be the correct date. CreateDate will also be the wrong date if -- 1. There was a delay between creating the document and actually issuing the letter, or 2. The letter was created by copying an old letter and doing a SaveAs (in which case CreateDate refers to the creation of the original). You can also use PrintDate -- this might be more accurate if the letter was despatched as hard-copy or as PDF; but of course it might have been printed again subsequently. For future reference, best practice with formal correspondence is to keep a fixed copy of the document as despatched, preferably by archiving a PDF, or by unlinking fields (press ctrl-shift-F9 to replace all fields with their results) -- following which they never update. To change the fields: Press Alt-F9 to display field codes. Change DATE to CREATEDATE. Press F9 to update the field. Press Alt-F9 to hide the code and display the result. The grey is the Field Shading setting on Tools Options View and does not print. "Bobbie70" wrote in message ... Just started a new job. When I retrieve letters from Word folders, the current date shows up in the body of the letter; not the date the letter was actually typed and stored. The current date is highlighted in grey. It does no good to print out this copy of the letter, as it has the wrong date on it. How may I solve this problem? |
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