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linked documents
I began with an original document, then added links to other documents (all
linked documents are templates formatted the same by me) by opening the secondary documents, SELECT ALL and COPY, then pasted the clipboard into the original document PASTE SPECIAL - HTML - PASTE LINK. I have many Links now in my original, but some (very sporadic) font formatting is lost (sometimes just part of a sentence) and reverts to "Normal" (Arial 10) in the original document when the linked document is formatted Arial 12, Bold. I open the linked document from the original (LINKS - EDIT or OPEN LINK) to check the formatting and it is OK in the linked document. If I click on PRESERVE FORMATTING in the LINKS dialog box, the problem gets worse. I am running WORD 2003 on XP. |
#2
Posted to microsoft.public.word.docmanagement
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linked documents
Hi ?B?TUJyZXdlcg==?=,
I began with an original document, then added links to other documents (all linked documents are templates formatted the same by me) by opening the secondary documents, SELECT ALL and COPY, then pasted the clipboard into the original document PASTE SPECIAL - HTML - PASTE LINK. I have many Links now in my original, but some (very sporadic) font formatting is lost (sometimes just part of a sentence) and reverts to "Normal" (Arial 10) in the original document when the linked document is formatted Arial 12, Bold. I open the linked document from the original (LINKS - EDIT or OPEN LINK) to check the formatting and it is OK in the linked document. If I click on PRESERVE FORMATTING in the LINKS dialog box, the problem gets worse. I am running WORD 2003 on XP. There's really no satisfactory way to control the formatting that comes across when you do this, except that you definitely should create a STYLE (either paragraph or character, as appropriate) for every type of formatting you use in the "source" documents (the ones you're copying from). And it's important that these style names are NOT present in the target document (the one you're pasting the links into). If text is formatted with the same style, Word has a tendency to apply the style definition in the TARGET document, overriding what's coming in from the source. Unique style names are the best and most reliable way to control this. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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