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#1
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Mail merge producing a list
I am more familiar with doing a mail merge in WordPerfect but need to also
function in Word. When doing a merge in order to simply produce a list of names, in WordPerfect I would insert a code "Page Off" which would place all the names on the same page instead of individual pages. Is there a similar way to do this in Word? -- Ruth |
#2
Posted to microsoft.public.word.mailmerge.fields
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Mail merge producing a list
If you mean that your merge should produce one continuous list, then in Word
you can either a. use a "Directory" type merge (in Word 2002 or later) or b. enable the database toolbar (Tools|Customize) and insert the data as a single column of data, assuming it's in a format that Word can use. You can insert either as plain text (as a one-off) or insert as a DATABASE field which you can select and re-execute using F9 to get the latest results. If you're trying to do a "parent-child" type merge, e.g. where you have fields at the top of each page (say, customer info.) and an arbitrary amount of related info on the same page, that won't be enough, but ask again. Peter Jamieson "Ruth" wrote in message ... I am more familiar with doing a mail merge in WordPerfect but need to also function in Word. When doing a merge in order to simply produce a list of names, in WordPerfect I would insert a code "Page Off" which would place all the names on the same page instead of individual pages. Is there a similar way to do this in Word? -- Ruth |
#3
Posted to microsoft.public.word.mailmerge.fields
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Mail merge producing a list
Thanks for your response. My data is coming from our church software which
allows us to easily merge into Word. There are times I simply want to list certain individuals after I have selected them in that database and print out a list accordingly. The software merges well in a label also, but the only choice I have is Avery 5160. There are times when I prefer to use a larger label so need to set up that merge differently. When I did so (using Avery 5164) instead of merging 6 on a page, it put each individual on a separate page. -- Ruth "Peter Jamieson" wrote: If you mean that your merge should produce one continuous list, then in Word you can either a. use a "Directory" type merge (in Word 2002 or later) or b. enable the database toolbar (Tools|Customize) and insert the data as a single column of data, assuming it's in a format that Word can use. You can insert either as plain text (as a one-off) or insert as a DATABASE field which you can select and re-execute using F9 to get the latest results. If you're trying to do a "parent-child" type merge, e.g. where you have fields at the top of each page (say, customer info.) and an arbitrary amount of related info on the same page, that won't be enough, but ask again. Peter Jamieson "Ruth" wrote in message ... I am more familiar with doing a mail merge in WordPerfect but need to also function in Word. When doing a merge in order to simply produce a list of names, in WordPerfect I would insert a code "Page Off" which would place all the names on the same page instead of individual pages. Is there a similar way to do this in Word? -- Ruth |
#4
Posted to microsoft.public.word.mailmerge.fields
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Mail merge producing a list
Thanks for your response. My data is coming from our church software which
allows us to easily merge into Word. There are times I simply want to list certain individuals after I have selected them in that database and print out a list accordingly. I'd say you need to try something along the following lines: in your "church software/that database" you have some means of selecting the records you need - e.g. you check "Yes" in some field in that database - let's say "myfield". Then, you use Word's Select Recipients dialog box to select the records where "myfiield" is Yes (roughly speaking). If that is not feasible, how would you actually select the records you need? (probably can't reply until tomorrow, UK time) Peter Jamieson "Ruth" wrote in message ... Thanks for your response. My data is coming from our church software which allows us to easily merge into Word. There are times I simply want to list certain individuals after I have selected them in that database and print out a list accordingly. The software merges well in a label also, but the only choice I have is Avery 5160. There are times when I prefer to use a larger label so need to set up that merge differently. When I did so (using Avery 5164) instead of merging 6 on a page, it put each individual on a separate page. -- Ruth "Peter Jamieson" wrote: If you mean that your merge should produce one continuous list, then in Word you can either a. use a "Directory" type merge (in Word 2002 or later) or b. enable the database toolbar (Tools|Customize) and insert the data as a single column of data, assuming it's in a format that Word can use. You can insert either as plain text (as a one-off) or insert as a DATABASE field which you can select and re-execute using F9 to get the latest results. If you're trying to do a "parent-child" type merge, e.g. where you have fields at the top of each page (say, customer info.) and an arbitrary amount of related info on the same page, that won't be enough, but ask again. Peter Jamieson "Ruth" wrote in message ... I am more familiar with doing a mail merge in WordPerfect but need to also function in Word. When doing a merge in order to simply produce a list of names, in WordPerfect I would insert a code "Page Off" which would place all the names on the same page instead of individual pages. Is there a similar way to do this in Word? -- Ruth |
#5
Posted to microsoft.public.word.mailmerge.fields
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Mail merge producing a list
You may find http://www.gmayor.com/mail_merge_lab...th_word_xp.htm
useful. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Ruth wrote: Thanks for your response. My data is coming from our church software which allows us to easily merge into Word. There are times I simply want to list certain individuals after I have selected them in that database and print out a list accordingly. The software merges well in a label also, but the only choice I have is Avery 5160. There are times when I prefer to use a larger label so need to set up that merge differently. When I did so (using Avery 5164) instead of merging 6 on a page, it put each individual on a separate page. If you mean that your merge should produce one continuous list, then in Word you can either a. use a "Directory" type merge (in Word 2002 or later) or b. enable the database toolbar (Tools|Customize) and insert the data as a single column of data, assuming it's in a format that Word can use. You can insert either as plain text (as a one-off) or insert as a DATABASE field which you can select and re-execute using F9 to get the latest results. If you're trying to do a "parent-child" type merge, e.g. where you have fields at the top of each page (say, customer info.) and an arbitrary amount of related info on the same page, that won't be enough, but ask again. Peter Jamieson "Ruth" wrote in message ... I am more familiar with doing a mail merge in WordPerfect but need to also function in Word. When doing a merge in order to simply produce a list of names, in WordPerfect I would insert a code "Page Off" which would place all the names on the same page instead of individual pages. Is there a similar way to do this in Word? -- Ruth |
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