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#1
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change template for existing Word documents
I would like to learn how to easily update the template of existing documents.
Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks! |
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#2
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change template for existing Word documents
Hi Nico,
Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta...ate/index.html and there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks! |
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#3
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change template for existing Word documents
Hi Jay,
Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta...ate/index.html and there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks! |
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#4
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change template for existing Word documents
You'll need a macro that opens each document and updates it. You can have
the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm...rd.vba.general. NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta...ate/index.html and there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks! |
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#5
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change template for existing Word documents
Great update, thanks !
One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm...rd.vba.general. NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta...ate/index.html and there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks! |
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#6
Posted to microsoft.public.word.docmanagement
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change template for existing Word documents
It doesn't look backward to a changed template; rather, if you
manually change formatting in (say) a paragraph in Normal style, it makes the same change in all paragraphs bearing that same style. And since styles are often based on other styles, the change can ripple throughout your document. On Sep 24, 4:13*am, NicoVM007 wrote: Great update, thanks ! One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm....mspx?dg=micro..... NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta.../index.htmland there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP * * * *FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks!- |
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#7
Posted to microsoft.public.word.docmanagement
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change template for existing Word documents
To answer these questions, I'll point you to
http://word.mvps.org/FAQs/MacrosVBA/UpdateStyles.htm, which is also linked from Shauna Kelly's "Attach Template" article that I cited before. There's a lot more there than I want to type. Pay special attention to the cautions about what not to do. On Thu, 24 Sep 2009 01:13:02 -0700, NicoVM007 wrote: Great update, thanks ! One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm...rd.vba.general. NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta...ate/index.html and there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks! |
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#8
Posted to microsoft.public.word.docmanagement
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change template for existing Word documents
You're describing the action of the "Automatically update" check box in the
Style dialog, which causes changes in the formatting of one paragraph in a given style to be applied to the style itself, which is then propagated to all paragraphs in that style. What is under discussion here, however, is the "Automatically update document styles" check box in the Templates and Add-ins dialog, which in fact does force Word to reapply the (possibly changed) formatting of the styles in the attached template (whether the original one or one newly attached) to the corresponding paragraphs in the document. This is different from pressing Ctrl+Q, which will reapply the style as defined in the document itself. After the styles in the document have been updated by using the check box, however, it is a good idea to clear the box and depend on the style definitions in the document itself. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... It doesn't look backward to a changed template; rather, if you manually change formatting in (say) a paragraph in Normal style, it makes the same change in all paragraphs bearing that same style. And since styles are often based on other styles, the change can ripple throughout your document. On Sep 24, 4:13 am, NicoVM007 wrote: Great update, thanks ! One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm....mspx?dg=micro.... NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta.../index.htmland there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks!- |
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#9
Posted to microsoft.public.word.docmanagement
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change template for existing Word documents
we're getting there ! thanks to all for your input !
Basicly my main concern is: how to change the outlook of multiple documents in the easiest way ? The content will differ from doc to doc, but the headers and footers will be the same - but, over time, may change, like a new logo etc. And in order not to change all docs individually and in the doc itself, I look for a way to use a general template (or whatever solution) that can be adapted. "Suzanne S. Barnhill" wrote: You're describing the action of the "Automatically update" check box in the Style dialog, which causes changes in the formatting of one paragraph in a given style to be applied to the style itself, which is then propagated to all paragraphs in that style. What is under discussion here, however, is the "Automatically update document styles" check box in the Templates and Add-ins dialog, which in fact does force Word to reapply the (possibly changed) formatting of the styles in the attached template (whether the original one or one newly attached) to the corresponding paragraphs in the document. This is different from pressing Ctrl+Q, which will reapply the style as defined in the document itself. After the styles in the document have been updated by using the check box, however, it is a good idea to clear the box and depend on the style definitions in the document itself. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... It doesn't look backward to a changed template; rather, if you manually change formatting in (say) a paragraph in Normal style, it makes the same change in all paragraphs bearing that same style. And since styles are often based on other styles, the change can ripple throughout your document. On Sep 24, 4:13 am, NicoVM007 wrote: Great update, thanks ! One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm....mspx?dg=micro.... NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta.../index.htmland there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks!- |
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#10
Posted to microsoft.public.word.docmanagement
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change template for existing Word documents
Well, note that reattaching a template (or attaching a new one) won't change
any of the document content or layout (margins, headers, footers, etc.). The only thing it can change is the styles (and UI stuff like macros, toolbars, keyboard shortcuts, and the like). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "NicoVM007" wrote in message ... we're getting there ! thanks to all for your input ! Basicly my main concern is: how to change the outlook of multiple documents in the easiest way ? The content will differ from doc to doc, but the headers and footers will be the same - but, over time, may change, like a new logo etc. And in order not to change all docs individually and in the doc itself, I look for a way to use a general template (or whatever solution) that can be adapted. "Suzanne S. Barnhill" wrote: You're describing the action of the "Automatically update" check box in the Style dialog, which causes changes in the formatting of one paragraph in a given style to be applied to the style itself, which is then propagated to all paragraphs in that style. What is under discussion here, however, is the "Automatically update document styles" check box in the Templates and Add-ins dialog, which in fact does force Word to reapply the (possibly changed) formatting of the styles in the attached template (whether the original one or one newly attached) to the corresponding paragraphs in the document. This is different from pressing Ctrl+Q, which will reapply the style as defined in the document itself. After the styles in the document have been updated by using the check box, however, it is a good idea to clear the box and depend on the style definitions in the document itself. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... It doesn't look backward to a changed template; rather, if you manually change formatting in (say) a paragraph in Normal style, it makes the same change in all paragraphs bearing that same style. And since styles are often based on other styles, the change can ripple throughout your document. On Sep 24, 4:13 am, NicoVM007 wrote: Great update, thanks ! One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm....mspx?dg=micro.... NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta.../index.htmland there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks!- |
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#11
Posted to microsoft.public.word.docmanagement
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change template for existing Word documents
so is there another solution for this issue ?
"Suzanne S. Barnhill" wrote: Well, note that reattaching a template (or attaching a new one) won't change any of the document content or layout (margins, headers, footers, etc.). The only thing it can change is the styles (and UI stuff like macros, toolbars, keyboard shortcuts, and the like). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "NicoVM007" wrote in message ... we're getting there ! thanks to all for your input ! Basicly my main concern is: how to change the outlook of multiple documents in the easiest way ? The content will differ from doc to doc, but the headers and footers will be the same - but, over time, may change, like a new logo etc. And in order not to change all docs individually and in the doc itself, I look for a way to use a general template (or whatever solution) that can be adapted. "Suzanne S. Barnhill" wrote: You're describing the action of the "Automatically update" check box in the Style dialog, which causes changes in the formatting of one paragraph in a given style to be applied to the style itself, which is then propagated to all paragraphs in that style. What is under discussion here, however, is the "Automatically update document styles" check box in the Templates and Add-ins dialog, which in fact does force Word to reapply the (possibly changed) formatting of the styles in the attached template (whether the original one or one newly attached) to the corresponding paragraphs in the document. This is different from pressing Ctrl+Q, which will reapply the style as defined in the document itself. After the styles in the document have been updated by using the check box, however, it is a good idea to clear the box and depend on the style definitions in the document itself. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... It doesn't look backward to a changed template; rather, if you manually change formatting in (say) a paragraph in Normal style, it makes the same change in all paragraphs bearing that same style. And since styles are often based on other styles, the change can ripple throughout your document. On Sep 24, 4:13 am, NicoVM007 wrote: Great update, thanks ! One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm....mspx?dg=micro.... NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta.../index.htmland there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks!- |
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#12
Posted to microsoft.public.word.docmanagement
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change template for existing Word documents
On Sep 24, 8:21*am, "Suzanne S. Barnhill" wrote:
You're describing the action of the "Automatically update" check box in the Style dialog, which causes changes in the formatting of one paragraph in a given style to be applied to the style itself, which is then propagated to all paragraphs in that style. What is under discussion here, however, is the "Automatically update document styles" check box in the Templates and Add-ins dialog, which in fact does force Word to reapply the (possibly changed) formatting of the styles in the attached template (whether the original one or one newly attached) to the corresponding paragraphs in the document. This is different from pressing Ctrl+Q, which will reapply the style as defined in the document itself. After the styles in the document have been updated by using the check box, however, it is a good idea to clear the box and depend on the style definitions in the document itself. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USAhttp://word.mvps.org "Peter T. Daniels" wrote in ... It doesn't look backward to a changed template; rather, if you manually change formatting in (say) a paragraph in Normal style, it makes the same change in all paragraphs bearing that same style. And since styles are often based on other styles, the change can ripple throughout your document. On Sep 24, 4:13 am, NicoVM007 wrote: Great update, thanks ! One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm....mspx?dg=micro.... NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta...x.htmlandthere is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks!-- Hide quoted text - - Show quoted text - Ms. Barnhill, Thank you for the backup. It takes a village to raise a child. Correcting Daniels can be a full time job. |
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#13
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change template for existing Word documents
You can insert logos as links (or as AutoText fields), which can be updated
if you change the original file (or AutoText entry). As for the rest, the usual procedure is to create a new document based on the revised template and then paste the content of the old document into it, one section at a time (without the section breaks). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "NicoVM007" wrote in message ... so is there another solution for this issue ? "Suzanne S. Barnhill" wrote: Well, note that reattaching a template (or attaching a new one) won't change any of the document content or layout (margins, headers, footers, etc.). The only thing it can change is the styles (and UI stuff like macros, toolbars, keyboard shortcuts, and the like). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "NicoVM007" wrote in message ... we're getting there ! thanks to all for your input ! Basicly my main concern is: how to change the outlook of multiple documents in the easiest way ? The content will differ from doc to doc, but the headers and footers will be the same - but, over time, may change, like a new logo etc. And in order not to change all docs individually and in the doc itself, I look for a way to use a general template (or whatever solution) that can be adapted. "Suzanne S. Barnhill" wrote: You're describing the action of the "Automatically update" check box in the Style dialog, which causes changes in the formatting of one paragraph in a given style to be applied to the style itself, which is then propagated to all paragraphs in that style. What is under discussion here, however, is the "Automatically update document styles" check box in the Templates and Add-ins dialog, which in fact does force Word to reapply the (possibly changed) formatting of the styles in the attached template (whether the original one or one newly attached) to the corresponding paragraphs in the document. This is different from pressing Ctrl+Q, which will reapply the style as defined in the document itself. After the styles in the document have been updated by using the check box, however, it is a good idea to clear the box and depend on the style definitions in the document itself. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Peter T. Daniels" wrote in message ... It doesn't look backward to a changed template; rather, if you manually change formatting in (say) a paragraph in Normal style, it makes the same change in all paragraphs bearing that same style. And since styles are often based on other styles, the change can ripple throughout your document. On Sep 24, 4:13 am, NicoVM007 wrote: Great update, thanks ! One more question: what is the effect of checking the "automatically update document styles" checkbox? Does it update my document when the initially used template for that document is changed ? I have been playing with it, but see no real changes, so I have my questions about me doing it correct, and the use of the checkbox :-) "Jay Freedman" wrote: You'll need a macro that opens each document and updates it. You can have the macro modify the style definitions (and anything else) directly, or you can modify the template's styles and have the macro do the VBA equivalent of checking and unchecking the "Automatically Update Document Styles" box in the Templates & Add-Ins dialog. The success of this approach will depend on the documents having been properly formatted with identically named styles throughout. A macro that opens every document in a given folder for the purpose of running a Find & Replace is shown at http://www.gmayor.com/batch_replace.htm. That code could be changed to do style changes instead. If you need help with that, please ask in the Word VBA newsgroup, http://www.microsoft.com/office/comm....mspx?dg=micro.... NicoVM007 wrote: Hi Jay, Thanks, that gives a very good insight on the mecanics behind it. Conclusion however is that I need to look for another way (not via changing the template) to change the look and feel (headers/footers etc) of multiple docs at one time. Any ideas how that can be done ? thanks! "Jay Freedman" wrote: Hi Nico, Documents based on a template do not automatically change when the template is modified. You need to perform an extra step to update each document. This is explained at http://www.shaunakelly.com/word/atta.../index.htmland there is additional background information at http://www.shaunakelly.com/word/temp...ons/index.html. -- Regards, Jay Freedman Microsoft Word MVP FAQ:http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. NicoVM007 wrote: I would like to learn how to easily update the template of existing documents. Does a document change when the template on which it has been created changes as well? If not, how can set up such a policy? I want to update a series of docs in one time by changing the nested template, and not change the docs one by one... Thanks!- |
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