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#1
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vertical alignment problem
Hello,
I am having difficulty with vertical alignment. I am preparing a document which I will have printed out 2 pages per sheet, and I want the top and bottom lines both aligned from left to right across both pages on the sheet, as one would see in a book. I find that by setting the vertical alignment to "justified" I end up with the top lines all aligning just fine. But the bottom lines are not aligned. There is more space at the bottoms of the odd pages than the even pages. Strangely, the odd pages align with each other just fine, and the even pages also align with each other, as I can see from examining a print preview. But that leaves me with every sheet having more blank space underneath the odd than the even pages. Could this have to do with the fact that I have different headers/footers for odd and even pages, as well as a different header/footer for the first page? Thanks so much for any ideas. Josh |
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#2
Posted to microsoft.public.word.docmanagement
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vertical alignment problem
You'll see the problem immediately if you display nonprinting characters.
I'm guessing you pasted text from one footer into the other. When you do this, no matter how carefully you select all but the paragraph mark when copying and include the paragraph mark when pasting, you will still invariably get an extra, empty paragraph. Delete this, and you should be good to go. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Hello, I am having difficulty with vertical alignment. I am preparing a document which I will have printed out 2 pages per sheet, and I want the top and bottom lines both aligned from left to right across both pages on the sheet, as one would see in a book. I find that by setting the vertical alignment to "justified" I end up with the top lines all aligning just fine. But the bottom lines are not aligned. There is more space at the bottoms of the odd pages than the even pages. Strangely, the odd pages align with each other just fine, and the even pages also align with each other, as I can see from examining a print preview. But that leaves me with every sheet having more blank space underneath the odd than the even pages. Could this have to do with the fact that I have different headers/footers for odd and even pages, as well as a different header/footer for the first page? Thanks so much for any ideas. Josh |
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#3
Posted to microsoft.public.word.docmanagement
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vertical alignment problem
Suzanne,
Thank you, that was very instructive and helpful. After deleting extra pagraph markers, it is aligning much better than it was. Unfortunately, it still does not line up exactly from left to right on every sheet of two pages (I am setting up to print 2 pages per sheet). It always begins aligning well at the top but then in some cases becomes slightly misaligned as the text flows down. As I track it, I can see that the paragraph indents are sometimes not moving the line in regular increments, i.e., not precisely one extra line space down. The result is that the text ends up misaligned at the bottom when one scans left to right across the two pages. What's very odd is that this problem does not occur on all sheets. On most sheets, the two pages begin and end with perfect alignment (beginning and ending is my only concern). I only have the problem on two sheets. Anything you would suggest trying? Thank you, Josh Suzanne S. Barnhill wrote: You'll see the problem immediately if you display nonprinting characters. I'm guessing you pasted text from one footer into the other. When you do this, no matter how carefully you select all but the paragraph mark when copying and include the paragraph mark when pasting, you will still invariably get an extra, empty paragraph. Delete this, and you should be good to go. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Hello, I am having difficulty with vertical alignment. I am preparing a document which I will have printed out 2 pages per sheet, and I want the top and bottom lines both aligned from left to right across both pages on the sheet, as one would see in a book. I find that by setting the vertical alignment to "justified" I end up with the top lines all aligning just fine. But the bottom lines are not aligned. There is more space at the bottoms of the odd pages than the even pages. Strangely, the odd pages align with each other just fine, and the even pages also align with each other, as I can see from examining a print preview. But that leaves me with every sheet having more blank space underneath the odd than the even pages. Could this have to do with the fact that I have different headers/footers for odd and even pages, as well as a different header/footer for the first page? Thanks so much for any ideas. Josh |
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#4
Posted to microsoft.public.word.docmanagement
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vertical alignment problem
Not sure what you mean by "paragraph indents," but if there are headings
involved, then you need to tweak the Spacing Before/After so that a heading and the space around it are equivalent to an even multiple (two, say) of normal body text lines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Suzanne, Thank you, that was very instructive and helpful. After deleting extra pagraph markers, it is aligning much better than it was. Unfortunately, it still does not line up exactly from left to right on every sheet of two pages (I am setting up to print 2 pages per sheet). It always begins aligning well at the top but then in some cases becomes slightly misaligned as the text flows down. As I track it, I can see that the paragraph indents are sometimes not moving the line in regular increments, i.e., not precisely one extra line space down. The result is that the text ends up misaligned at the bottom when one scans left to right across the two pages. What's very odd is that this problem does not occur on all sheets. On most sheets, the two pages begin and end with perfect alignment (beginning and ending is my only concern). I only have the problem on two sheets. Anything you would suggest trying? Thank you, Josh Suzanne S. Barnhill wrote: You'll see the problem immediately if you display nonprinting characters. I'm guessing you pasted text from one footer into the other. When you do this, no matter how carefully you select all but the paragraph mark when copying and include the paragraph mark when pasting, you will still invariably get an extra, empty paragraph. Delete this, and you should be good to go. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Hello, I am having difficulty with vertical alignment. I am preparing a document which I will have printed out 2 pages per sheet, and I want the top and bottom lines both aligned from left to right across both pages on the sheet, as one would see in a book. I find that by setting the vertical alignment to "justified" I end up with the top lines all aligning just fine. But the bottom lines are not aligned. There is more space at the bottoms of the odd pages than the even pages. Strangely, the odd pages align with each other just fine, and the even pages also align with each other, as I can see from examining a print preview. But that leaves me with every sheet having more blank space underneath the odd than the even pages. Could this have to do with the fact that I have different headers/footers for odd and even pages, as well as a different header/footer for the first page? Thanks so much for any ideas. Josh |
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#5
Posted to microsoft.public.word.docmanagement
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vertical alignment problem
Sorry, I used the wrong term. I just meant paragraph breaks. I am
not using any headings, just the same size font text across all pages. The only alteration is that some of the words are in bold. I have the spacing before/after set to zero (on both) throughout the document and "single spacing" also selected. I don't see why paragraph breaks (created by hitting "enter") under those settings would produce anything other than exactly one line space per break, but it seems to be doing so, based on what my eyes are telling me. The blank space produced by hitting "enter" does not seem to be consistently the same. Is there any other setting to try? Suzanne S. Barnhill wrote: Not sure what you mean by "paragraph indents," but if there are headings involved, then you need to tweak the Spacing Before/After so that a heading and the space around it are equivalent to an even multiple (two, say) of normal body text lines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Suzanne, Thank you, that was very instructive and helpful. After deleting extra pagraph markers, it is aligning much better than it was. Unfortunately, it still does not line up exactly from left to right on every sheet of two pages (I am setting up to print 2 pages per sheet). It always begins aligning well at the top but then in some cases becomes slightly misaligned as the text flows down. As I track it, I can see that the paragraph indents are sometimes not moving the line in regular increments, i.e., not precisely one extra line space down. The result is that the text ends up misaligned at the bottom when one scans left to right across the two pages. What's very odd is that this problem does not occur on all sheets. On most sheets, the two pages begin and end with perfect alignment (beginning and ending is my only concern). I only have the problem on two sheets. Anything you would suggest trying? Thank you, Josh Suzanne S. Barnhill wrote: You'll see the problem immediately if you display nonprinting characters. I'm guessing you pasted text from one footer into the other. When you do this, no matter how carefully you select all but the paragraph mark when copying and include the paragraph mark when pasting, you will still invariably get an extra, empty paragraph. Delete this, and you should be good to go. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Hello, I am having difficulty with vertical alignment. I am preparing a document which I will have printed out 2 pages per sheet, and I want the top and bottom lines both aligned from left to right across both pages on the sheet, as one would see in a book. I find that by setting the vertical alignment to "justified" I end up with the top lines all aligning just fine. But the bottom lines are not aligned. There is more space at the bottoms of the odd pages than the even pages. Strangely, the odd pages align with each other just fine, and the even pages also align with each other, as I can see from examining a print preview. But that leaves me with every sheet having more blank space underneath the odd than the even pages. Could this have to do with the fact that I have different headers/footers for odd and even pages, as well as a different header/footer for the first page? Thanks so much for any ideas. Josh |
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#6
Posted to microsoft.public.word.docmanagement
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vertical alignment problem
If the text contains anything that might cause the line spacing to vary
(subscript, superscript, symbols, different font size, etc.), then you have two choices: 1. Set an Exact line spacing amount. The default Single spacing for Times New Roman is approximately 120% of the nominal point size (12 points for 10-pt TNR, for example). Other fonts will vary. 2. Check the Compatibility Options for settings that keep Word from adding space for raised/lowered characters, underlines, etc. Also, keep in mind that the proof of the pudding is in the eating: although Word does a reasonable job of presenting a WYSIWYG view in Print Preview, it will never be 100% accurate, so base any judgments on actual printout. Also, if a uniform bottom margin is the issue, see http://sbarnhill.mvps.org/WordFAQs/BottomLine.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Sorry, I used the wrong term. I just meant paragraph breaks. I am not using any headings, just the same size font text across all pages. The only alteration is that some of the words are in bold. I have the spacing before/after set to zero (on both) throughout the document and "single spacing" also selected. I don't see why paragraph breaks (created by hitting "enter") under those settings would produce anything other than exactly one line space per break, but it seems to be doing so, based on what my eyes are telling me. The blank space produced by hitting "enter" does not seem to be consistently the same. Is there any other setting to try? Suzanne S. Barnhill wrote: Not sure what you mean by "paragraph indents," but if there are headings involved, then you need to tweak the Spacing Before/After so that a heading and the space around it are equivalent to an even multiple (two, say) of normal body text lines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Suzanne, Thank you, that was very instructive and helpful. After deleting extra pagraph markers, it is aligning much better than it was. Unfortunately, it still does not line up exactly from left to right on every sheet of two pages (I am setting up to print 2 pages per sheet). It always begins aligning well at the top but then in some cases becomes slightly misaligned as the text flows down. As I track it, I can see that the paragraph indents are sometimes not moving the line in regular increments, i.e., not precisely one extra line space down. The result is that the text ends up misaligned at the bottom when one scans left to right across the two pages. What's very odd is that this problem does not occur on all sheets. On most sheets, the two pages begin and end with perfect alignment (beginning and ending is my only concern). I only have the problem on two sheets. Anything you would suggest trying? Thank you, Josh Suzanne S. Barnhill wrote: You'll see the problem immediately if you display nonprinting characters. I'm guessing you pasted text from one footer into the other. When you do this, no matter how carefully you select all but the paragraph mark when copying and include the paragraph mark when pasting, you will still invariably get an extra, empty paragraph. Delete this, and you should be good to go. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Hello, I am having difficulty with vertical alignment. I am preparing a document which I will have printed out 2 pages per sheet, and I want the top and bottom lines both aligned from left to right across both pages on the sheet, as one would see in a book. I find that by setting the vertical alignment to "justified" I end up with the top lines all aligning just fine. But the bottom lines are not aligned. There is more space at the bottoms of the odd pages than the even pages. Strangely, the odd pages align with each other just fine, and the even pages also align with each other, as I can see from examining a print preview. But that leaves me with every sheet having more blank space underneath the odd than the even pages. Could this have to do with the fact that I have different headers/footers for odd and even pages, as well as a different header/footer for the first page? Thanks so much for any ideas. Josh |
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#7
Posted to microsoft.public.word.docmanagement
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vertical alignment problem
Suzanne,
What a wonderfully informative and clearly written document. This is extremely helpful, thank you! Josh Suzanne S. Barnhill wrote: If the text contains anything that might cause the line spacing to vary (subscript, superscript, symbols, different font size, etc.), then you have two choices: 1. Set an Exact line spacing amount. The default Single spacing for Times New Roman is approximately 120% of the nominal point size (12 points for 10-pt TNR, for example). Other fonts will vary. 2. Check the Compatibility Options for settings that keep Word from adding space for raised/lowered characters, underlines, etc. Also, keep in mind that the proof of the pudding is in the eating: although Word does a reasonable job of presenting a WYSIWYG view in Print Preview, it will never be 100% accurate, so base any judgments on actual printout. Also, if a uniform bottom margin is the issue, see http://sbarnhill.mvps.org/WordFAQs/BottomLine.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Sorry, I used the wrong term. I just meant paragraph breaks. I am not using any headings, just the same size font text across all pages. The only alteration is that some of the words are in bold. I have the spacing before/after set to zero (on both) throughout the document and "single spacing" also selected. I don't see why paragraph breaks (created by hitting "enter") under those settings would produce anything other than exactly one line space per break, but it seems to be doing so, based on what my eyes are telling me. The blank space produced by hitting "enter" does not seem to be consistently the same. Is there any other setting to try? Suzanne S. Barnhill wrote: Not sure what you mean by "paragraph indents," but if there are headings involved, then you need to tweak the Spacing Before/After so that a heading and the space around it are equivalent to an even multiple (two, say) of normal body text lines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Suzanne, Thank you, that was very instructive and helpful. After deleting extra pagraph markers, it is aligning much better than it was. Unfortunately, it still does not line up exactly from left to right on every sheet of two pages (I am setting up to print 2 pages per sheet). It always begins aligning well at the top but then in some cases becomes slightly misaligned as the text flows down. As I track it, I can see that the paragraph indents are sometimes not moving the line in regular increments, i.e., not precisely one extra line space down. The result is that the text ends up misaligned at the bottom when one scans left to right across the two pages. What's very odd is that this problem does not occur on all sheets. On most sheets, the two pages begin and end with perfect alignment (beginning and ending is my only concern). I only have the problem on two sheets. Anything you would suggest trying? Thank you, Josh Suzanne S. Barnhill wrote: You'll see the problem immediately if you display nonprinting characters. I'm guessing you pasted text from one footer into the other. When you do this, no matter how carefully you select all but the paragraph mark when copying and include the paragraph mark when pasting, you will still invariably get an extra, empty paragraph. Delete this, and you should be good to go. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Hello, I am having difficulty with vertical alignment. I am preparing a document which I will have printed out 2 pages per sheet, and I want the top and bottom lines both aligned from left to right across both pages on the sheet, as one would see in a book. I find that by setting the vertical alignment to "justified" I end up with the top lines all aligning just fine. But the bottom lines are not aligned. There is more space at the bottoms of the odd pages than the even pages. Strangely, the odd pages align with each other just fine, and the even pages also align with each other, as I can see from examining a print preview. But that leaves me with every sheet having more blank space underneath the odd than the even pages. Could this have to do with the fact that I have different headers/footers for odd and even pages, as well as a different header/footer for the first page? Thanks so much for any ideas. Josh |
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#8
Posted to microsoft.public.word.docmanagement
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vertical alignment problem
Glad I could help!
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Suzanne, What a wonderfully informative and clearly written document. This is extremely helpful, thank you! Josh Suzanne S. Barnhill wrote: If the text contains anything that might cause the line spacing to vary (subscript, superscript, symbols, different font size, etc.), then you have two choices: 1. Set an Exact line spacing amount. The default Single spacing for Times New Roman is approximately 120% of the nominal point size (12 points for 10-pt TNR, for example). Other fonts will vary. 2. Check the Compatibility Options for settings that keep Word from adding space for raised/lowered characters, underlines, etc. Also, keep in mind that the proof of the pudding is in the eating: although Word does a reasonable job of presenting a WYSIWYG view in Print Preview, it will never be 100% accurate, so base any judgments on actual printout. Also, if a uniform bottom margin is the issue, see http://sbarnhill.mvps.org/WordFAQs/BottomLine.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Sorry, I used the wrong term. I just meant paragraph breaks. I am not using any headings, just the same size font text across all pages. The only alteration is that some of the words are in bold. I have the spacing before/after set to zero (on both) throughout the document and "single spacing" also selected. I don't see why paragraph breaks (created by hitting "enter") under those settings would produce anything other than exactly one line space per break, but it seems to be doing so, based on what my eyes are telling me. The blank space produced by hitting "enter" does not seem to be consistently the same. Is there any other setting to try? Suzanne S. Barnhill wrote: Not sure what you mean by "paragraph indents," but if there are headings involved, then you need to tweak the Spacing Before/After so that a heading and the space around it are equivalent to an even multiple (two, say) of normal body text lines. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Suzanne, Thank you, that was very instructive and helpful. After deleting extra pagraph markers, it is aligning much better than it was. Unfortunately, it still does not line up exactly from left to right on every sheet of two pages (I am setting up to print 2 pages per sheet). It always begins aligning well at the top but then in some cases becomes slightly misaligned as the text flows down. As I track it, I can see that the paragraph indents are sometimes not moving the line in regular increments, i.e., not precisely one extra line space down. The result is that the text ends up misaligned at the bottom when one scans left to right across the two pages. What's very odd is that this problem does not occur on all sheets. On most sheets, the two pages begin and end with perfect alignment (beginning and ending is my only concern). I only have the problem on two sheets. Anything you would suggest trying? Thank you, Josh Suzanne S. Barnhill wrote: You'll see the problem immediately if you display nonprinting characters. I'm guessing you pasted text from one footer into the other. When you do this, no matter how carefully you select all but the paragraph mark when copying and include the paragraph mark when pasting, you will still invariably get an extra, empty paragraph. Delete this, and you should be good to go. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... Hello, I am having difficulty with vertical alignment. I am preparing a document which I will have printed out 2 pages per sheet, and I want the top and bottom lines both aligned from left to right across both pages on the sheet, as one would see in a book. I find that by setting the vertical alignment to "justified" I end up with the top lines all aligning just fine. But the bottom lines are not aligned. There is more space at the bottoms of the odd pages than the even pages. Strangely, the odd pages align with each other just fine, and the even pages also align with each other, as I can see from examining a print preview. But that leaves me with every sheet having more blank space underneath the odd than the even pages. Could this have to do with the fact that I have different headers/footers for odd and even pages, as well as a different header/footer for the first page? Thanks so much for any ideas. Josh |
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