See http://gregmaxey.mvps.org/Repeating_Data.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"Jen G." wrote in message
m...
(using OfficeXP)

I have a 6-page document (medical forms) where the same info appear
multiple times throughout (e.g., name, d.o.b, phone#). I want to just
fill in the info once and have it replicated. So if I change the d.o.b.
anywhere in the doc, all the other d.o.b.'s change to the new value.

Pretty simple, yet I can't figure out how. Ask is kind of close to what
I want.

{ASK PatFN "Patient's full name" \* MERGEFORMAT}

{REF PatFN}

Problem with this is if the user enters something incorrect, how can she
edit it? Changing one {REF } field doesn't affect the others, and there
doesn't seem to be a way to get Word to prompt for that particular field
again.

thanks.