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#1
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Why, in Word 2003, does mark-up remain when *not* wanting that?
Pre Word-2003, when circulating documents - users in receipt of a document
did not have "mark-up" edits being seen when they opened. I am *not* talking about the feature where you can have Word track changes &/or where you can have multiple individuals working on the same document & someone opts to "track changes". I am talking about where you have created a document yourself, adding internal notes about the document (for whatever reason--maybe internal notes that serve to help you remember why someone was added in). In creating the document, you did not have it selected to "track changes" and after adding comments/editing remarks, you (yourself) turn the "markup" option off so you no longer "visually" see your comments. Then the document gets sent to subordinates or others, but when they open it in Word 2003, *THEY* see the comments. |
#2
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Hi Shari
Turning off the display of comments does not delete them from the document. The comments are still in the document, even if you can't see them. If you send a colleague a document containing comments, the colleague can decide whether or not to display the comments. There is no way to force a receipient to view the document without viewing the comments. The same goes for mark-up generated from using the track changes functionality. If you don't want others to see the comments, you will have to delete them. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Pre Word-2003, when circulating documents - users in receipt of a document did not have "mark-up" edits being seen when they opened. I am *not* talking about the feature where you can have Word track changes &/or where you can have multiple individuals working on the same document & someone opts to "track changes". I am talking about where you have created a document yourself, adding internal notes about the document (for whatever reason--maybe internal notes that serve to help you remember why someone was added in). In creating the document, you did not have it selected to "track changes" and after adding comments/editing remarks, you (yourself) turn the "markup" option off so you no longer "visually" see your comments. Then the document gets sent to subordinates or others, but when they open it in Word 2003, *THEY* see the comments. |
#3
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Thanks Shauna.
In Pre-Word 2003, the option to view documents with mark-up had to be manually selected to be turned on. So far my experience with Word 2003 is that setting is the default for anyone who opens Word to look at a document. I understand once a comment is included in a document and kept it is there for anyone (& all) to see/read if they so choose. What I have not figured out (but I am fairly confident I am remembering correctly) is that before Word 2003, viewing a document (to see any comments) had to be manually selected. Now Word 2003 seems to have "mark-up view" as the default setting (so anyone who is not use to manually turning on/off mark-up has been asking me about seeing the comments). "Shauna Kelly" wrote: Hi Shari Turning off the display of comments does not delete them from the document. The comments are still in the document, even if you can't see them. If you send a colleague a document containing comments, the colleague can decide whether or not to display the comments. There is no way to force a receipient to view the document without viewing the comments. The same goes for mark-up generated from using the track changes functionality. If you don't want others to see the comments, you will have to delete them. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Pre Word-2003, when circulating documents - users in receipt of a document did not have "mark-up" edits being seen when they opened. I am *not* talking about the feature where you can have Word track changes &/or where you can have multiple individuals working on the same document & someone opts to "track changes". I am talking about where you have created a document yourself, adding internal notes about the document (for whatever reason--maybe internal notes that serve to help you remember why someone was added in). In creating the document, you did not have it selected to "track changes" and after adding comments/editing remarks, you (yourself) turn the "markup" option off so you no longer "visually" see your comments. Then the document gets sent to subordinates or others, but when they open it in Word 2003, *THEY* see the comments. |
#4
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Hi Shari
That's right. Microsoft changed the defaults, as I understand it, because people were concerned about security issues. Too many people accidentally sent a document to someone else without realizing that the document contained tracked changes or comments. In Word 2003, you can tell Word not to display tracked changes and comments automatically. To do this, Tools Options Security. Un-tick Make hidden markup visible when opening or saving. As Amazon might say, people who bought that idea also removed the batteries from their fire alarmsg. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Thanks Shauna. In Pre-Word 2003, the option to view documents with mark-up had to be manually selected to be turned on. So far my experience with Word 2003 is that setting is the default for anyone who opens Word to look at a document. I understand once a comment is included in a document and kept it is there for anyone (& all) to see/read if they so choose. What I have not figured out (but I am fairly confident I am remembering correctly) is that before Word 2003, viewing a document (to see any comments) had to be manually selected. Now Word 2003 seems to have "mark-up view" as the default setting (so anyone who is not use to manually turning on/off mark-up has been asking me about seeing the comments). "Shauna Kelly" wrote: Hi Shari Turning off the display of comments does not delete them from the document. The comments are still in the document, even if you can't see them. If you send a colleague a document containing comments, the colleague can decide whether or not to display the comments. There is no way to force a receipient to view the document without viewing the comments. The same goes for mark-up generated from using the track changes functionality. If you don't want others to see the comments, you will have to delete them. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Pre Word-2003, when circulating documents - users in receipt of a document did not have "mark-up" edits being seen when they opened. I am *not* talking about the feature where you can have Word track changes &/or where you can have multiple individuals working on the same document & someone opts to "track changes". I am talking about where you have created a document yourself, adding internal notes about the document (for whatever reason--maybe internal notes that serve to help you remember why someone was added in). In creating the document, you did not have it selected to "track changes" and after adding comments/editing remarks, you (yourself) turn the "markup" option off so you no longer "visually" see your comments. Then the document gets sent to subordinates or others, but when they open it in Word 2003, *THEY* see the comments. |
#5
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"you can tell Word not to display tracked changes and comments automatically"
Thanks once more Shauna----I thought users could still control whether or not they see things the way Microsoft believes everyone wants (MS-default settings) and looked all over tools/settings and did not see where I could control that feature. "To do this, Tools Options Security. Un-tick Make hidden markup visible when opening or saving. " Guess this may mean recipients (too) have to manually turn the default setting off? To describe my question further - I am user (A) with master document. I have the default setting changed (as you describe) above. I send the master document to a user group (B-F). User B opens it. Would User B see the mark-ups (if they too don't have the default 'off'). "Shauna Kelly" wrote: Hi Shari That's right. Microsoft changed the defaults, as I understand it, because people were concerned about security issues. Too many people accidentally sent a document to someone else without realizing that the document contained tracked changes or comments. In Word 2003, you can tell Word not to display tracked changes and comments automatically. To do this, Tools Options Security. Un-tick Make hidden markup visible when opening or saving. As Amazon might say, people who bought that idea also removed the batteries from their fire alarmsg. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Thanks Shauna. In Pre-Word 2003, the option to view documents with mark-up had to be manually selected to be turned on. So far my experience with Word 2003 is that setting is the default for anyone who opens Word to look at a document. I understand once a comment is included in a document and kept it is there for anyone (& all) to see/read if they so choose. What I have not figured out (but I am fairly confident I am remembering correctly) is that before Word 2003, viewing a document (to see any comments) had to be manually selected. Now Word 2003 seems to have "mark-up view" as the default setting (so anyone who is not use to manually turning on/off mark-up has been asking me about seeing the comments). "Shauna Kelly" wrote: Hi Shari Turning off the display of comments does not delete them from the document. The comments are still in the document, even if you can't see them. If you send a colleague a document containing comments, the colleague can decide whether or not to display the comments. There is no way to force a receipient to view the document without viewing the comments. The same goes for mark-up generated from using the track changes functionality. If you don't want others to see the comments, you will have to delete them. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Pre Word-2003, when circulating documents - users in receipt of a document did not have "mark-up" edits being seen when they opened. I am *not* talking about the feature where you can have Word track changes &/or where you can have multiple individuals working on the same document & someone opts to "track changes". I am talking about where you have created a document yourself, adding internal notes about the document (for whatever reason--maybe internal notes that serve to help you remember why someone was added in). In creating the document, you did not have it selected to "track changes" and after adding comments/editing remarks, you (yourself) turn the "markup" option off so you no longer "visually" see your comments. Then the document gets sent to subordinates or others, but when they open it in Word 2003, *THEY* see the comments. |
#6
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Hi Shari
The short answer is that you can't control how the recipient will see the document. It's up to them, and it will depend on what version of Word they have, and how they have chosen to set up their Word. Maybe you'd be better sending people a PDF file? That way you can have more control over what people see. There are free PDF creators available for download, or you can buy a fully-fledged commercial product like Acrobat. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... "you can tell Word not to display tracked changes and comments automatically" Thanks once more Shauna----I thought users could still control whether or not they see things the way Microsoft believes everyone wants (MS-default settings) and looked all over tools/settings and did not see where I could control that feature. "To do this, Tools Options Security. Un-tick Make hidden markup visible when opening or saving. " Guess this may mean recipients (too) have to manually turn the default setting off? To describe my question further - I am user (A) with master document. I have the default setting changed (as you describe) above. I send the master document to a user group (B-F). User B opens it. Would User B see the mark-ups (if they too don't have the default 'off'). "Shauna Kelly" wrote: Hi Shari That's right. Microsoft changed the defaults, as I understand it, because people were concerned about security issues. Too many people accidentally sent a document to someone else without realizing that the document contained tracked changes or comments. In Word 2003, you can tell Word not to display tracked changes and comments automatically. To do this, Tools Options Security. Un-tick Make hidden markup visible when opening or saving. As Amazon might say, people who bought that idea also removed the batteries from their fire alarmsg. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Thanks Shauna. In Pre-Word 2003, the option to view documents with mark-up had to be manually selected to be turned on. So far my experience with Word 2003 is that setting is the default for anyone who opens Word to look at a document. I understand once a comment is included in a document and kept it is there for anyone (& all) to see/read if they so choose. What I have not figured out (but I am fairly confident I am remembering correctly) is that before Word 2003, viewing a document (to see any comments) had to be manually selected. Now Word 2003 seems to have "mark-up view" as the default setting (so anyone who is not use to manually turning on/off mark-up has been asking me about seeing the comments). "Shauna Kelly" wrote: Hi Shari Turning off the display of comments does not delete them from the document. The comments are still in the document, even if you can't see them. If you send a colleague a document containing comments, the colleague can decide whether or not to display the comments. There is no way to force a receipient to view the document without viewing the comments. The same goes for mark-up generated from using the track changes functionality. If you don't want others to see the comments, you will have to delete them. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Pre Word-2003, when circulating documents - users in receipt of a document did not have "mark-up" edits being seen when they opened. I am *not* talking about the feature where you can have Word track changes &/or where you can have multiple individuals working on the same document & someone opts to "track changes". I am talking about where you have created a document yourself, adding internal notes about the document (for whatever reason--maybe internal notes that serve to help you remember why someone was added in). In creating the document, you did not have it selected to "track changes" and after adding comments/editing remarks, you (yourself) turn the "markup" option off so you no longer "visually" see your comments. Then the document gets sent to subordinates or others, but when they open it in Word 2003, *THEY* see the comments. |
#7
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Shauna:
I think I've figured out how to turn off automacti markup mode in Word. Now, I'd like to be able to open documents in Word in the Final reviewing mode, as opposed to Final Markup mode. Can you help me? Day "Shauna Kelly" wrote: Hi Shari Turning off the display of comments does not delete them from the document. The comments are still in the document, even if you can't see them. If you send a colleague a document containing comments, the colleague can decide whether or not to display the comments. There is no way to force a receipient to view the document without viewing the comments. The same goes for mark-up generated from using the track changes functionality. If you don't want others to see the comments, you will have to delete them. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Pre Word-2003, when circulating documents - users in receipt of a document did not have "mark-up" edits being seen when they opened. I am *not* talking about the feature where you can have Word track changes &/or where you can have multiple individuals working on the same document & someone opts to "track changes". I am talking about where you have created a document yourself, adding internal notes about the document (for whatever reason--maybe internal notes that serve to help you remember why someone was added in). In creating the document, you did not have it selected to "track changes" and after adding comments/editing remarks, you (yourself) turn the "markup" option off so you no longer "visually" see your comments. Then the document gets sent to subordinates or others, but when they open it in Word 2003, *THEY* see the comments. |
#8
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You must first Accept All Changes in Document and Delete All Comments in
Document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Day" wrote in message ... Shauna: I think I've figured out how to turn off automacti markup mode in Word. Now, I'd like to be able to open documents in Word in the Final reviewing mode, as opposed to Final Markup mode. Can you help me? Day "Shauna Kelly" wrote: Hi Shari Turning off the display of comments does not delete them from the document. The comments are still in the document, even if you can't see them. If you send a colleague a document containing comments, the colleague can decide whether or not to display the comments. There is no way to force a receipient to view the document without viewing the comments. The same goes for mark-up generated from using the track changes functionality. If you don't want others to see the comments, you will have to delete them. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Shari" wrote in message ... Pre Word-2003, when circulating documents - users in receipt of a document did not have "mark-up" edits being seen when they opened. I am *not* talking about the feature where you can have Word track changes &/or where you can have multiple individuals working on the same document & someone opts to "track changes". I am talking about where you have created a document yourself, adding internal notes about the document (for whatever reason--maybe internal notes that serve to help you remember why someone was added in). In creating the document, you did not have it selected to "track changes" and after adding comments/editing remarks, you (yourself) turn the "markup" option off so you no longer "visually" see your comments. Then the document gets sent to subordinates or others, but when they open it in Word 2003, *THEY* see the comments. |
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