Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How do I get Word to auto fill in DOB and Chart# given a name?
Using Word 2003 SP2. Am a Transcriptionist. I need to automate header
information for each patient. Have a standard format that I have to use: Patient, colon, 2spaces, tab, DOB, colon, 2spaces, return, Chart #, colon, 2 spaces. Want to enter the name and get Word to automatically enter the DOB and chart # from a database I will create. Have no trouble creating the database, just cannot get Word put the data in specific fields. It only puts it in the document in a table format which will not work for me. Client wants Word files, cannot use Excel. |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
How do I get Word to auto fill in DOB and Chart# given a name?
I would use a userform and have a listbox or combobox in it that listed all
of the patients and the other data. See the article "How to create a Userform" at: http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm This routine loads a listbox with client details stored in a table in a separate document (which makes it easy to maintain with additions, deletions etc.), that document being saved as Clients.Doc for the following code. On the UserForm, have a list box (ListBox1) and a Command Button (CommandButton1) and use the following code in the UserForm_Initialize() and the CommandButton1_Click() routines Private Sub UserForm_Initialize() Dim sourcedoc As Document, i As Integer, j As Integer, myitem As Range, m As Long, n As Long ' Modify the path in the following line so that it matches where you saved Clients.doc Application.ScreenUpdating = False ' Open the file containing the client details Set sourcedoc = Documents.Open(FileName:="e:\worddocs\Clients.doc" ) ' Get the number or clients = number of rows in the table of client details less one i = sourcedoc.Tables(1).Rows.Count - 1 ' Get the number of columns in the table of client details j = sourcedoc.Tables(1).Columns.Count ' Set the number of columns in the Listbox to match ' the number of columns in the table of client details ListBox1.ColumnCount = j ' Define an array to be loaded with the client data Dim MyArray() As Variant 'Load client data into MyArray ReDim MyArray(i, j) For n = 0 To j - 1 For m = 0 To i - 1 Set myitem = sourcedoc.Tables(1).Cell(m + 2, n + 1).Range myitem.End = myitem.End - 1 MyArray(m, n) = myitem.Text Next m Next n ' Load data into ListBox1 ListBox1.List() = MyArray ' Close the file containing the client details sourcedoc.Close SaveChanges:=wdDoNotSaveChanges End Sub Private Sub CommandButton1_Click() Dim i As Integer, Addressee As String Addressee = "" For i = 1 To ListBox1.ColumnCount ListBox1.BoundColumn = i Addressee = Addressee & ListBox1.Value & vbCr Next i ActiveDocument.Bookmarks("Addressee").Range.Insert After Addressee UserForm2.Hide End Sub The Initialize statement will populate the listbox with the data from the table and then when a client is selected in from the list and the command button is clicked, the information for that client will be inserted into a bookmark in the document. You may want to vary the manner in which it is inserted to suit our exact requirements, but hopefully this will get you started. To make it easy for you, the code has been written so that it will deal with any number of clients and any number of details about each client. It assumes that the first row of the table containing the client details is a header row. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Transcription Wiz" Transcription wrote in message ... Using Word 2003 SP2. Am a Transcriptionist. I need to automate header information for each patient. Have a standard format that I have to use: Patient, colon, 2spaces, tab, DOB, colon, 2spaces, return, Chart #, colon, 2 spaces. Want to enter the name and get Word to automatically enter the DOB and chart # from a database I will create. Have no trouble creating the database, just cannot get Word put the data in specific fields. It only puts it in the document in a table format which will not work for me. Client wants Word files, cannot use Excel. |