Home |
Search |
Today's Posts |
|
#1
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
As some of you know, I prepare our church newsletter and e-mail it to the
church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#2
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Hi Mary,
The best way to ensure you document retains its intended formatting is to convert it to the PDF file format (there's an MS Add-In to do this with Word 2007). With or without Word 2007, you can also do the conversion with Adobe Acrobat Professional and a wide range of other PDF distillers. -- Cheers macropod [MVP - Microsoft Word] "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#3
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Ah! That's a good idea. I do have Word 2007 (running under Vista Home
Premium). I have not previously used any any Add-Inst. How/where do I locate the process for doing that? Thanks, MaryL "macropod" wrote in message ... Hi Mary, The best way to ensure you document retains its intended formatting is to convert it to the PDF file format (there's an MS Add-In to do this with Word 2007). With or without Word 2007, you can also do the conversion with Adobe Acrobat Professional and a wide range of other PDF distillers. -- Cheers macropod [MVP - Microsoft Word] "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#4
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
"MaryL" -OUT-THE-LITTER wrote in message
... Ah! That's a good idea. I do have Word 2007 (running under Vista Home Premium). I have not previously used any any Add-Inst. How/where do I locate the process for doing that? http://www.microsoft.com/downloads/d...displaylang=en -- Asking a question? Please tell us the version of the application you are asking about, your OS, Service Pack level and the FULL contents of any error message(s) |
#5
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Others have told you to use .pdf files but they didn't tell you that "fancy
fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#6
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Also, are PDF larger in size?
"JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#7
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Yes. That's because all information has to be embedded in a PDF file so that
it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#8
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Hi Terry,
That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#9
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
If you choose "Smallest File Size" for the PDF, some of the bells and
whistles (which probably aren't necessary in a newsletter, anyway) are omitted, but if some fonts must be embedded, then file size will inevitably increase at least a little. For example, I create a one-page newsletter each week. It has only Times New Roman and Arial fonts and a couple of simple graphics. The Word 2003 doc is usually 58-62 KB; the PDF (Smallest File Size) is usually 40-48 KB, but I'm not embedding any fonts. OTOH, a Word 2007 .docx file would probably be smaller than the PDF. A 200-page book that I typeset (with a couple of photos) is a 10,437 KB .doc file and a 7,264 KB PDF (Press Quality, with fonts embedded). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Doug Robbins - Word MVP on news.microsoft.com" wrote in message ... Hi Terry, That is not always the case. It depends upon the settings in the PDF Printer Properties dialog. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Terry Farrell" wrote in message news Yes. That's because all information has to be embedded in a PDF file so that it display identically on all computers (which is the point of this thread). Terry "Jason" wrote in message ... Also, are PDF larger in size? "JoAnn Paules" wrote in message ... Others have told you to use .pdf files but they didn't tell you that "fancy fonts" need to be embedded (if possible) if you want them to show up on your recipients' computers. -- JoAnn Paules MVP Microsoft [Publisher] Tech Editor for "Microsoft Publisher 2007 For Dummies" "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#10
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Thanks for the help, everyone. The suggestion for using PDF turned out to
be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#11
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
So the PDF is at least smaller than the .doc file. That size won't be much
of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#12
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
That was our original plan (provide a link to our church's web site).
However, we have decided to continue to offer printed copies to those who want it instead of using a link to the web site. The problem with the link is that we realized that we often include a lot of personal information in the newsletters--names, addresses, phone numbers, birthdays, photos, even maps to people's homes. So, we don't think it would be a good idea to put all that information on the Internet, especially without people's permission. We will only send copies via e-mail to those who request it, and I will use Bcc (recipients suppressed) so people won't have to scroll through a couple of hundred names to get to the message. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#13
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
All excellent decisions. I do put our weekly Rotary bulletin online in the
unprotected section of our club Web site, but, for that reason (and also because the bulletin is mailed to people outside our club), I never include such personal information in the bulletin. Our club directory is in a password-protected section of the site (which is a Rotary International requirement for club Web sites that post any personal information). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... That was our original plan (provide a link to our church's web site). However, we have decided to continue to offer printed copies to those who want it instead of using a link to the web site. The problem with the link is that we realized that we often include a lot of personal information in the newsletters--names, addresses, phone numbers, birthdays, photos, even maps to people's homes. So, we don't think it would be a good idea to put all that information on the Internet, especially without people's permission. We will only send copies via e-mail to those who request it, and I will use Bcc (recipients suppressed) so people won't have to scroll through a couple of hundred names to get to the message. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#14
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Actually that's probably better than I was going to suggest - this will also
reduce the file size since this information is not included in the mail out. "Suzanne S. Barnhill" wrote in message ... All excellent decisions. I do put our weekly Rotary bulletin online in the unprotected section of our club Web site, but, for that reason (and also because the bulletin is mailed to people outside our club), I never include such personal information in the bulletin. Our club directory is in a password-protected section of the site (which is a Rotary International requirement for club Web sites that post any personal information). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... That was our original plan (provide a link to our church's web site). However, we have decided to continue to offer printed copies to those who want it instead of using a link to the web site. The problem with the link is that we realized that we often include a lot of personal information in the newsletters--names, addresses, phone numbers, birthdays, photos, even maps to people's homes. So, we don't think it would be a good idea to put all that information on the Internet, especially without people's permission. We will only send copies via e-mail to those who request it, and I will use Bcc (recipients suppressed) so people won't have to scroll through a couple of hundred names to get to the message. Thanks, MaryL "Suzanne S. Barnhill" wrote in message ... So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#15
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
I agree with the website and link idea - don't go for large email files. And
those with slow internet connections can use a download manager to resume next time they connect (providing the host service supports it) "Suzanne S. Barnhill" wrote in message ... So the PDF is at least smaller than the .doc file. That size won't be much of a burden on those with broadband but will definitely be a large lump for dial-up. I would suggest offering members the option of getting a link (to the file online) rather than an attachment. It will still take (almost) as long to download, but they will be able to choose the time to do it instead of having it unpredictably gumming up their email. I remember how much I hated that when I was on dial-up, and I'm still not crazy about it--because you have no idea what it is you're investing so much download time on until it actually arrives (and then it's usually a PPT of cute baby animals or scenic landscapes, accompanied by kitschy music and typo-ridden captions, from my cousin!). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#16
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
If you have those sizes correct, the PDF is considerably smaller:
840 KB = 840,000 bytes 2.80 MB = 2,800,000 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#17
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
You're right! I "interpreted the size wrong, but 840 KB is correct for the
PDF file. It's still large enough that it took awhile for our minister to download it, but it should be much more flexible than sending the original file by e-mail. MaryL "Terry Farrell" wrote in message ... If you have those sizes correct, the PDF is considerably smaller: 840 KB = 840,000 bytes 2.80 MB = 2,800,000 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#18
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Still too large for email though.
"Terry Farrell" wrote in message ... If you have those sizes correct, the PDF is considerably smaller: 840 KB = 860,160 bytes 2.80 MB = 2,867,200 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#19
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
Most ISPs allow 5 MB attachments, some even larger these days (Google mail
20 MB), so 840 KB isn't a problem. The problem is for those who are unfortunate not to be in a broadband area and are forced to use dial-up, which is probably dead slow because of their location from the local exchange. In those cases, there is no simple answer. Those users usually have their email clients set to not automatically download email attachments. But providing with a secure web address to read the Newsletter is little better because their http connection will be just as slow unless it is provided as a Text Only version. Terry Farrell "Jason" wrote in message ... Still too large for email though. "Terry Farrell" wrote in message ... If you have those sizes correct, the PDF is considerably smaller: 840 KB = 860,160 bytes 2.80 MB = 2,867,200 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
#20
Posted to microsoft.public.word.newusers
|
|||
|
|||
Any way to save newsletter so it will be read properly on other computers?
The advantages of posting it on a Web site are two: (1) You can choose when
to download it instead of just getting it with a routine mail delivery (when you may be in a hurry to get other urgent messages that are "behind" it), and (2) the DL will actually be smaller because an email (even plain text) with attachment is unreasonably larger than the attachment alone. Still, offering the option of getting the print newsletter instead of any kind of electronic version is always going to be better; in any population of this sort (church congregation, club membership), there are going to be people who don't have computers, don't have email, or just don't want to get a document electronically. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Terry Farrell" wrote in message ... Most ISPs allow 5 MB attachments, some even larger these days (Google mail 20 MB), so 840 KB isn't a problem. The problem is for those who are unfortunate not to be in a broadband area and are forced to use dial-up, which is probably dead slow because of their location from the local exchange. In those cases, there is no simple answer. Those users usually have their email clients set to not automatically download email attachments. But providing with a secure web address to read the Newsletter is little better because their http connection will be just as slow unless it is provided as a Text Only version. Terry Farrell "Jason" wrote in message ... Still too large for email though. "Terry Farrell" wrote in message ... If you have those sizes correct, the PDF is considerably smaller: 840 KB = 860,160 bytes 2.80 MB = 2,867,200 bytes That should make users who receive it by email much happier and you are guaranteed they will see what you created. Terry "MaryL" -OUT-THE-LITTER wrote in message ... Thanks for the help, everyone. The suggestion for using PDF turned out to be an excellent idea. The download worked smoothly, and it only takes about two seconds to "save as" to PDF. That even solves another issue that I have been considering--that is, how to make this file more functional for those with some vision problelms. By using, PDF, they can easily click on the arrow at the top of the screen to enlarge everything, yet all of the original boxes and other settings are retained. The one remaining problem (not as important) is that the file size is now truly massive! I haven't tried compressing, as someone on the NG suggested, because this newsletter does not contain any photos. And, despite that, it is extremely large, and I do have a fear that the size may cause a problem for some people. The original size of the newsletter is 2.80 MB. The size when sized to PDF becomes 840 KB. MaryL "MaryL" -OUT-THE-LITTER wrote in message ... As some of you know, I prepare our church newsletter and e-mail it to the church. It is then printed and sent out by U.S. Mail. We are thinking of sending it to members of the congregation by e-mail to save expense (postage and paper) and also trees. However, I use a variety of clipart, photos, borders, text boxes, and fonts. That sounds like "too much," but I don't include everything in every newsletter, and many people have thanked me for the changes I have made. The problem is that some items do not "hold" on a page when I e-mail them to our secretary. In fact, one person sends messages to me in Calibri. It is always set with 1.15 spacing. I often change it to single-spacing to fit properly within certain areas of the newsletter--but when our secretary receives, it sometimes reverts back to 1.15. That is easily set back to single-spacing, but I am wondering if there is any way to save the newsletter in such a way that it will be seen properly on a variety of computers if we use e-mail for the congregation. In other words, I want to make sure that page breaks are viewed properly, photos remain in place, etc. Obviously, we will not have any control over the types of settings that various recipients use. Any ideas? Thanks, MaryL |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
page format doesnt save properly | Page Layout | |||
Why didn't my letter save properly? Can it be recovered? | Microsoft Word Help | |||
how do I change a word newsletter into an email newsletter | Microsoft Word Help | |||
how can i save a file as a version on a floppy disk properly? | Microsoft Word Help | |||
How do I properly save a file to keep links intact in XP? | Microsoft Word Help |