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#1
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How do I format a mail merge/directory book?
I'm trying to create a booklet of membership info for a club. I want to
format it for printing. I have 8 member entries per page, but cannot figure out how to get 4 on one side and 4 on the other 1/2 ... nor get the page numbering correct. (I have done the mail merge ... and am using Word 2003.) Thanks, Mike |
#2
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How do I format a mail merge/directory book?
Use a Directory type mail merge main document and set the page up with two
text columns, and in the first column, insert a one row one column table, with the height of the row set so that IF there were four rows in the table, they would just fit in that column and using Table Properties, set the row so that it cannot break across a page. Then insert the mergefields that you require into the one row one column table. Use Ctrl+Alt+U to remove the borders from the table. When you execute this merge to a new document, that document should then have two columns on each page with the data from 4 records in the data source in each column. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "mikepcc" wrote in message ... I'm trying to create a booklet of membership info for a club. I want to format it for printing. I have 8 member entries per page, but cannot figure out how to get 4 on one side and 4 on the other 1/2 ... nor get the page numbering correct. (I have done the mail merge ... and am using Word 2003.) Thanks, Mike |
#3
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How do I format a mail merge/directory book?
Doug - I cannot thank you enough. Outstanding ... I never would have figured
this out! Hopefully, 2 final questions: How do I bold text within an address block (e.g., I simply want the name bolded)? And, page numbering/sort order still has me baffled. The directory will be in last name sort order ... the booklet will be folded in 1/2, stapled in the middle. So, if there are 40 pages, page 1 would be on one side and the last page on the other 1/2, then page 2/page 38, etc. Or, is this something I'll have to do manually with the results of above? Many thanks, Mike "Doug Robbins - Word MVP" wrote: Use a Directory type mail merge main document and set the page up with two text columns, and in the first column, insert a one row one column table, with the height of the row set so that IF there were four rows in the table, they would just fit in that column and using Table Properties, set the row so that it cannot break across a page. Then insert the mergefields that you require into the one row one column table. Use Ctrl+Alt+U to remove the borders from the table. When you execute this merge to a new document, that document should then have two columns on each page with the data from 4 records in the data source in each column. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "mikepcc" wrote in message ... I'm trying to create a booklet of membership info for a club. I want to format it for printing. I have 8 member entries per page, but cannot figure out how to get 4 on one side and 4 on the other 1/2 ... nor get the page numbering correct. (I have done the mail merge ... and am using Word 2003.) Thanks, Mike |
#4
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How do I format a mail merge/directory book?
Mike,
To embolden the name, do not use the AddressBlock. Instead insert the individual merge fields in the configuration that you want them so that you can apply formatting individually to those fields. Usually just selecting the mergefield that you want emboldened and applying that formatting to it is all that will be required, but occasionally, it might be necessary to use Alt+F9 to toggle the display of the actual fields { MERGEFIELD "fieldname" } If the field ends in a \mergeformat, change that to \charformat and then apply the desired formatting to the M of MERGEFIELD. If there is no \mergeformat, just insert \charformat inside the closing } and apply the formatting to the M. For the booklet bit, See the article "Booklet printing" at: http://www.word.mvps.org/FAQs/Format...etPrinting.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "mikepcc" wrote in message ... Doug - I cannot thank you enough. Outstanding ... I never would have figured this out! Hopefully, 2 final questions: How do I bold text within an address block (e.g., I simply want the name bolded)? And, page numbering/sort order still has me baffled. The directory will be in last name sort order ... the booklet will be folded in 1/2, stapled in the middle. So, if there are 40 pages, page 1 would be on one side and the last page on the other 1/2, then page 2/page 38, etc. Or, is this something I'll have to do manually with the results of above? Many thanks, Mike "Doug Robbins - Word MVP" wrote: Use a Directory type mail merge main document and set the page up with two text columns, and in the first column, insert a one row one column table, with the height of the row set so that IF there were four rows in the table, they would just fit in that column and using Table Properties, set the row so that it cannot break across a page. Then insert the mergefields that you require into the one row one column table. Use Ctrl+Alt+U to remove the borders from the table. When you execute this merge to a new document, that document should then have two columns on each page with the data from 4 records in the data source in each column. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "mikepcc" wrote in message ... I'm trying to create a booklet of membership info for a club. I want to format it for printing. I have 8 member entries per page, but cannot figure out how to get 4 on one side and 4 on the other 1/2 ... nor get the page numbering correct. (I have done the mail merge ... and am using Word 2003.) Thanks, Mike |
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