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#1
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File size keeps growing
Hi All,
I have read several posts from people with large files and I have checked the components on the list Suzanne provided (comprehensive!) However, my file keeps growing. When I opened it orignally it was about 6 M, now (after successive saves and puzzling) it is 10 Mb. The document was originally created in 2000, now I am editing in 2003. I have used track changes. I have turned track changes off, accepted all and saved - file got bigger. I turned track changes back on, accepted all changes, turned it back off, saved - it got bigger. I have gone through the Tools/Options/Save points Suzanne listed, it doesn't seem to make a difference. I changed all the pictures (about 4) from something (no options were shown in picture format) to in-line text. I don't have the original images so I can't re-insert from a "clean" source, I had to copy the picture, paste to word, change the format, re-copy, re-paste into the original document. I don't know if that imported a whole bunch of unnecessary data both times it was copied and pasted? I should note, the editing I am doing is fairly minor - mainly updating dates and inserting some new data. One more table was added (there were originally 4), if that makes a difference. Any ideas would be appreciated, it just seems to keep growing every time I save! Thanks, Fiona |
#2
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Answering my own post. I found another thread suggesting detect and repair
(in W2003, Open and repair) for slow or suspicious docs and it worked. It gave me a list of things it repaired which were the numbered heading styles and now it is a much more usable size, less than 1 M! Fiona "fiona nelson" wrote: Hi All, I have read several posts from people with large files and I have checked the components on the list Suzanne provided (comprehensive!) However, my file keeps growing. When I opened it orignally it was about 6 M, now (after successive saves and puzzling) it is 10 Mb. The document was originally created in 2000, now I am editing in 2003. I have used track changes. I have turned track changes off, accepted all and saved - file got bigger. I turned track changes back on, accepted all changes, turned it back off, saved - it got bigger. I have gone through the Tools/Options/Save points Suzanne listed, it doesn't seem to make a difference. I changed all the pictures (about 4) from something (no options were shown in picture format) to in-line text. I don't have the original images so I can't re-insert from a "clean" source, I had to copy the picture, paste to word, change the format, re-copy, re-paste into the original document. I don't know if that imported a whole bunch of unnecessary data both times it was copied and pasted? I should note, the editing I am doing is fairly minor - mainly updating dates and inserting some new data. One more table was added (there were originally 4), if that makes a difference. Any ideas would be appreciated, it just seems to keep growing every time I save! Thanks, Fiona |
#3
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I'm danish, so excuse me if something here is not understandable..
Pictures inserted in word should always be the correct size before inserting. Here I mean the size of pictures as viewed inside the dokument. If you insert a picturefile and then crop/resize it inside word, you will still have all the picture there, just in a smaller view? If you are the happy owner of a picture-editor (Photo-shop ?) you can copy your pictures into a clean worddocument, make it as big a view as possible, and copy/paste it into you picture-editor. You then can resize and save your picture file in a smaller/another format for re-inserting. Another possible solution is to simply copy/paste your dokument into a new one - you risk to lose your formats, I know, but it should let everything unneeded disappear. "fiona nelson" skrev: Hi All, I have read several posts from people with large files and I have checked the components on the list Suzanne provided (comprehensive!) However, my file keeps growing. When I opened it orignally it was about 6 M, now (after successive saves and puzzling) it is 10 Mb. The document was originally created in 2000, now I am editing in 2003. I have used track changes. I have turned track changes off, accepted all and saved - file got bigger. I turned track changes back on, accepted all changes, turned it back off, saved - it got bigger. I have gone through the Tools/Options/Save points Suzanne listed, it doesn't seem to make a difference. I changed all the pictures (about 4) from something (no options were shown in picture format) to in-line text. I don't have the original images so I can't re-insert from a "clean" source, I had to copy the picture, paste to word, change the format, re-copy, re-paste into the original document. I don't know if that imported a whole bunch of unnecessary data both times it was copied and pasted? I should note, the editing I am doing is fairly minor - mainly updating dates and inserting some new data. One more table was added (there were originally 4), if that makes a difference. Any ideas would be appreciated, it just seems to keep growing every time I save! Thanks, Fiona |
#4
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Thanks for your reply. Unfortunately I have no access to photoshop or any
other like software. I totally agree with you that all images should be sized and saved correctly before inserting them into Word docs. I had a couple of file blow-outs before I realised that :-). I actually ran open and repair on the document as it seemed that there was something else wrong with it as well as just pictures of tables mis-behaving. This was a doc I inherited from a former employee, and it has also been residing in a file management system so between the two something may have got a bit wrecked. The person who originally created the docs didn't understand how to apply styles properly and made lots of manual changes, which I had to clean up. The manual changes and subsequent clean up may have been the cause of the unstable file, I gues I will never really know. But happily open and repair seemed to fix the problem and now the file size is down to less than 1M! thanks again, fiona "LoneP" wrote: I'm danish, so excuse me if something here is not understandable.. Pictures inserted in word should always be the correct size before inserting. Here I mean the size of pictures as viewed inside the dokument. If you insert a picturefile and then crop/resize it inside word, you will still have all the picture there, just in a smaller view? If you are the happy owner of a picture-editor (Photo-shop ?) you can copy your pictures into a clean worddocument, make it as big a view as possible, and copy/paste it into you picture-editor. You then can resize and save your picture file in a smaller/another format for re-inserting. Another possible solution is to simply copy/paste your dokument into a new one - you risk to lose your formats, I know, but it should let everything unneeded disappear. |
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