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#1
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Break out Index fields ( {xe ) into separate field in Excel or Acc
We use a Word document that is a table and uses index coding. The process
that is using this document has grown from needing a simple table to needing an Access database. Is there a way to copy the index data from Word into an Access database? There is only one column (Issue) in the Word table that uses index coding. I want the Access database to keep that data in two columns: Issue text, Issue index Can someone suggest a solution? Thanks, Rae Lynn |
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#2
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Break out Index fields ( {xe ) into separate field in Excel or Acc
Hi ?B?UmFlIEx5bm4gVGlwcGluZw==?=,
We use a Word document that is a table and uses index coding. The process that is using this document has grown from needing a simple table to needing an Access database. Is there a way to copy the index data from Word into an Access database? There is only one column (Issue) in the Word table that uses index coding. I want the Access database to keep that data in two columns: Issue text, Issue index I'm not sure what you mean by "index coding" (I first thought you were referring to Word's Index fields, but on re-reading I suspect not). But see if this works 1. Select the table 2. Table/Convert/Table to Text. Select a delimter (Tab is usually good) 3. Save the document as "Plain text" The result should be a delimited text file that Access can import into a table. You should only run into problems if ENTER has been pressed in any of the table cells. Word insists on record delimiters being a paragraph mark (what you get if you press Enter). If it has, you need to run Edit/Replace and replace ^p with a space or some other character. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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#3
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Break out Index fields ( {xe ) into separate field in Excel or Acc
This method will select all your XE fields, though, as Cindy divines, this
is probably not what you want. 1. Display hidden text so that your XE fields are displayed. 2. Ctrl+F to open the Find dialog. 3. In the "Find what" box, type ^19 XE. 4. Check the box for "Highlight all items found." 5. Click Find All. 6. Word will select all the XE fields. 7. Click on the document title bar to transfer focus from the Find dialog to the document window. 8. Press Ctrl+C to copy the selected text. 9. Paste it into another document and manipulate as desired. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... We use a Word document that is a table and uses index coding. The process that is using this document has grown from needing a simple table to needing an Access database. Is there a way to copy the index data from Word into an Access database? There is only one column (Issue) in the Word table that uses index coding. I want the Access database to keep that data in two columns: Issue text, Issue index Can someone suggest a solution? Thanks, Rae Lynn |
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#4
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Break out Index fields ( {xe ) into separate field in Excel or
I am making progress, but I'm still not getting the results I want.
I may be using the term incorrectly, but I used the term "index coding" to mean the fields that indicate the index data. Like this: {xe "Electricity:manufacturing exemption"} I also believe that to be called an index field. Thanks to your help, I have been able to isolate and copy those fields into a new document, but they are still acting like fields. I want them to be plain text. I have tried Ctrl-Shift-F9, but that had no apparent affect. How can I get plain text without any of the special, hidden codes/field markers? "Suzanne S. Barnhill" wrote: This method will select all your XE fields, though, as Cindy divines, this is probably not what you want. 1. Display hidden text so that your XE fields are displayed. 2. Ctrl+F to open the Find dialog. 3. In the "Find what" box, type ^19 XE. 4. Check the box for "Highlight all items found." 5. Click Find All. 6. Word will select all the XE fields. 7. Click on the document title bar to transfer focus from the Find dialog to the document window. 8. Press Ctrl+C to copy the selected text. 9. Paste it into another document and manipulate as desired. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... We use a Word document that is a table and uses index coding. The process that is using this document has grown from needing a simple table to needing an Access database. Is there a way to copy the index data from Word into an Access database? There is only one column (Issue) in the Word table that uses index coding. I want the Access database to keep that data in two columns: Issue text, Issue index Can someone suggest a solution? Thanks, Rae Lynn |
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#5
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Break out Index fields ( {xe ) into separate field in Excel or
Ah, okay, let's see what might work. In your new document that contains just
the XE fields, and using Find All again: 1. In the "Find what" box, type "*" (including the quotation marks). 2. Check the box for "Highlight all items found." 3. Click More to expand the dialog and check "Use wildcards." 4. Click Find All. 5. Copy the text as before and paste into a new document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... I am making progress, but I'm still not getting the results I want. I may be using the term incorrectly, but I used the term "index coding" to mean the fields that indicate the index data. Like this: {xe "Electricity:manufacturing exemption"} I also believe that to be called an index field. Thanks to your help, I have been able to isolate and copy those fields into a new document, but they are still acting like fields. I want them to be plain text. I have tried Ctrl-Shift-F9, but that had no apparent affect. How can I get plain text without any of the special, hidden codes/field markers? "Suzanne S. Barnhill" wrote: This method will select all your XE fields, though, as Cindy divines, this is probably not what you want. 1. Display hidden text so that your XE fields are displayed. 2. Ctrl+F to open the Find dialog. 3. In the "Find what" box, type ^19 XE. 4. Check the box for "Highlight all items found." 5. Click Find All. 6. Word will select all the XE fields. 7. Click on the document title bar to transfer focus from the Find dialog to the document window. 8. Press Ctrl+C to copy the selected text. 9. Paste it into another document and manipulate as desired. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... We use a Word document that is a table and uses index coding. The process that is using this document has grown from needing a simple table to needing an Access database. Is there a way to copy the index data from Word into an Access database? There is only one column (Issue) in the Word table that uses index coding. I want the Access database to keep that data in two columns: Issue text, Issue index Can someone suggest a solution? Thanks, Rae Lynn |
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#6
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Break out Index fields ( {xe ) into separate field in Excel or
Ding, ding, ding, ding! We have a winner.
That did the trick. Thanks so much for sticking with me. Rae Lynn "Suzanne S. Barnhill" wrote: Ah, okay, let's see what might work. In your new document that contains just the XE fields, and using Find All again: 1. In the "Find what" box, type "*" (including the quotation marks). 2. Check the box for "Highlight all items found." 3. Click More to expand the dialog and check "Use wildcards." 4. Click Find All. 5. Copy the text as before and paste into a new document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... I am making progress, but I'm still not getting the results I want. I may be using the term incorrectly, but I used the term "index coding" to mean the fields that indicate the index data. Like this: {xe "Electricity:manufacturing exemption"} I also believe that to be called an index field. Thanks to your help, I have been able to isolate and copy those fields into a new document, but they are still acting like fields. I want them to be plain text. I have tried Ctrl-Shift-F9, but that had no apparent affect. How can I get plain text without any of the special, hidden codes/field markers? "Suzanne S. Barnhill" wrote: This method will select all your XE fields, though, as Cindy divines, this is probably not what you want. 1. Display hidden text so that your XE fields are displayed. 2. Ctrl+F to open the Find dialog. 3. In the "Find what" box, type ^19 XE. 4. Check the box for "Highlight all items found." 5. Click Find All. 6. Word will select all the XE fields. 7. Click on the document title bar to transfer focus from the Find dialog to the document window. 8. Press Ctrl+C to copy the selected text. 9. Paste it into another document and manipulate as desired. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... We use a Word document that is a table and uses index coding. The process that is using this document has grown from needing a simple table to needing an Access database. Is there a way to copy the index data from Word into an Access database? There is only one column (Issue) in the Word table that uses index coding. I want the Access database to keep that data in two columns: Issue text, Issue index Can someone suggest a solution? Thanks, Rae Lynn |
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#7
Posted to microsoft.public.word.docmanagement
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Break out Index fields ( {xe ) into separate field in Excel or
Glad I could help.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... Ding, ding, ding, ding! We have a winner. That did the trick. Thanks so much for sticking with me. Rae Lynn "Suzanne S. Barnhill" wrote: Ah, okay, let's see what might work. In your new document that contains just the XE fields, and using Find All again: 1. In the "Find what" box, type "*" (including the quotation marks). 2. Check the box for "Highlight all items found." 3. Click More to expand the dialog and check "Use wildcards." 4. Click Find All. 5. Copy the text as before and paste into a new document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... I am making progress, but I'm still not getting the results I want. I may be using the term incorrectly, but I used the term "index coding" to mean the fields that indicate the index data. Like this: {xe "Electricity:manufacturing exemption"} I also believe that to be called an index field. Thanks to your help, I have been able to isolate and copy those fields into a new document, but they are still acting like fields. I want them to be plain text. I have tried Ctrl-Shift-F9, but that had no apparent affect. How can I get plain text without any of the special, hidden codes/field markers? "Suzanne S. Barnhill" wrote: This method will select all your XE fields, though, as Cindy divines, this is probably not what you want. 1. Display hidden text so that your XE fields are displayed. 2. Ctrl+F to open the Find dialog. 3. In the "Find what" box, type ^19 XE. 4. Check the box for "Highlight all items found." 5. Click Find All. 6. Word will select all the XE fields. 7. Click on the document title bar to transfer focus from the Find dialog to the document window. 8. Press Ctrl+C to copy the selected text. 9. Paste it into another document and manipulate as desired. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Rae Lynn Tipping" wrote in message ... We use a Word document that is a table and uses index coding. The process that is using this document has grown from needing a simple table to needing an Access database. Is there a way to copy the index data from Word into an Access database? There is only one column (Issue) in the Word table that uses index coding. I want the Access database to keep that data in two columns: Issue text, Issue index Can someone suggest a solution? Thanks, Rae Lynn |
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