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#1
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copy a field result into a footer of a document
I'm creating a template for my tutors. I have fill in fields (I'm not using a
user form). The fill in fields are on the title page. One is for the course name another for the author and another for the version number (manually done not seq). I want to copy the results into my footer. If I copy the fields into the footer then the tutors get the same questions twice...ie need to fill in twice. My question is how do I copy only the results into the footer? Do I put a bookmark in the fields I want to copy and then copy the bookmarks or will that again result in double fill-in questions? |
#2
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copy a field result into a footer of a document
The easiest way to do this and have it update automatically is to format
each fill-in field with a unique character style name created for the purpose (the style layout can be exactly the same as the underlying text - only the names being different) You can then use a Styleref fields to reproduce the text in these styles in the footer. If you use bookmarks and ref fields you will have to update the fields and then you would have to use macro code to ensure only the associated ref fields are updated or you will get a new raft of prompts. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Anne Goss wrote: I'm creating a template for my tutors. I have fill in fields (I'm not using a user form). The fill in fields are on the title page. One is for the course name another for the author and another for the version number (manually done not seq). I want to copy the results into my footer. If I copy the fields into the footer then the tutors get the same questions twice...ie need to fill in twice. My question is how do I copy only the results into the footer? Do I put a bookmark in the fields I want to copy and then copy the bookmarks or will that again result in double fill-in questions? |
#3
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copy a field result into a footer of a document
After you've bookmarked each of the FILLIN fields, insert cross-references to
those bookmarks in the footer. -- Stefan Blom Microsoft Word MVP "Anne Goss" wrote: I'm creating a template for my tutors. I have fill in fields (I'm not using a user form). The fill in fields are on the title page. One is for the course name another for the author and another for the version number (manually done not seq). I want to copy the results into my footer. If I copy the fields into the footer then the tutors get the same questions twice...ie need to fill in twice. My question is how do I copy only the results into the footer? Do I put a bookmark in the fields I want to copy and then copy the bookmarks or will that again result in double fill-in questions? |
#4
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copy a field result into a footer of a document
Thank you so much I thought that would work. I knew there was a simple
solution. "Stefan Blom" wrote: After you've bookmarked each of the FILLIN fields, insert cross-references to those bookmarks in the footer. -- Stefan Blom Microsoft Word MVP "Anne Goss" wrote: I'm creating a template for my tutors. I have fill in fields (I'm not using a user form). The fill in fields are on the title page. One is for the course name another for the author and another for the version number (manually done not seq). I want to copy the results into my footer. If I copy the fields into the footer then the tutors get the same questions twice...ie need to fill in twice. My question is how do I copy only the results into the footer? Do I put a bookmark in the fields I want to copy and then copy the bookmarks or will that again result in double fill-in questions? |
#5
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copy a field result into a footer of a document
REF fields in footers may not work as they will not update automatically.
They will only update if you force the whole to update or create a new document from a template. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Anne Goss wrote: Thank you so much I thought that would work. I knew there was a simple solution. "Stefan Blom" wrote: After you've bookmarked each of the FILLIN fields, insert cross-references to those bookmarks in the footer. -- Stefan Blom Microsoft Word MVP "Anne Goss" wrote: I'm creating a template for my tutors. I have fill in fields (I'm not using a user form). The fill in fields are on the title page. One is for the course name another for the author and another for the version number (manually done not seq). I want to copy the results into my footer. If I copy the fields into the footer then the tutors get the same questions twice...ie need to fill in twice. My question is how do I copy only the results into the footer? Do I put a bookmark in the fields I want to copy and then copy the bookmarks or will that again result in double fill-in questions? |
#6
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copy a field result into a footer of a document
"Graham Mayor" wrote in message
... The easiest way to do this and have it update automatically is to format each fill-in field with a unique character style name created for the purpose (the style layout can be exactly the same as the underlying text - only the names being different) You can then use a Styleref fields to reproduce the text in these styles in the footer. Yes, this would of course be easier. Good point. If you use bookmarks and ref fields you will have to update the fields and then you would have to use macro code to ensure only the associated ref fields are updated or you will get a new raft of prompts. But this would be a potential problem in any document that has other fields than FILLIN fields. For REF fields, though, it would not be a problem, since they update on printing or previewing, assuming that the option to update fields on print is turned off (which it ought to be in a document using FILLIN fields anyway). -- Stefan Blom Microsoft Word MVP -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Anne Goss wrote: I'm creating a template for my tutors. I have fill in fields (I'm not using a user form). The fill in fields are on the title page. One is for the course name another for the author and another for the version number (manually done not seq). I want to copy the results into my footer. If I copy the fields into the footer then the tutors get the same questions twice...ie need to fill in twice. My question is how do I copy only the results into the footer? Do I put a bookmark in the fields I want to copy and then copy the bookmarks or will that again result in double fill-in questions? |
#7
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copy a field result into a footer of a document
Stefan Blom wrote:
But this would be a potential problem in any document that has other fields than FILLIN fields. For REF fields, though, it would not be a problem, since they update on printing or previewing, assuming that the option to update fields on print is turned off (which it ought to be in a document using FILLIN fields anyway). Unlike styleref fields REF will not update in the header/footer *automatically* if you just change the bookmarked text (other than by updating the lot or by creating a new document from a template containing the fields). I am sure you know all this, but for the benefit of the OP put a fill-in field in a document, bookmark it and insert a REF field both in the header and the body of the document. Insert a styleref field relating to the style of the fill-in field. Put your cursor in the fill-in field and press F9 to update. Only the styleref field will reflect the changes. If you use form fields to gather the data, even checking calculate on exit will not force an update in a REF field in the header/footer - you would have to use an update macro on exit from the field. By printing or previewing you are effectively forcing an update. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
#8
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copy a field result into a footer of a document
I'm not sure how this discussion became so complicated... :-)
My point was that using a *macro* wouldn't be necessary, but, indeed, using REF fields does involve an extra step (that is, somehow trigger an update of the REF fields). In other words, for automatic updates, use STYLEREF rather than REF fields. (And, in a protected form, it is absolutely crucial to do so, because a form with REF fields *would* require the use of a macro.) -- Stefan Blom Microsoft Word MVP "Graham Mayor" wrote in message ... Stefan Blom wrote: But this would be a potential problem in any document that has other fields than FILLIN fields. For REF fields, though, it would not be a problem, since they update on printing or previewing, assuming that the option to update fields on print is turned off (which it ought to be in a document using FILLIN fields anyway). Unlike styleref fields REF will not update in the header/footer *automatically* if you just change the bookmarked text (other than by updating the lot or by creating a new document from a template containing the fields). I am sure you know all this, but for the benefit of the OP put a fill-in field in a document, bookmark it and insert a REF field both in the header and the body of the document. Insert a styleref field relating to the style of the fill-in field. Put your cursor in the fill-in field and press F9 to update. Only the styleref field will reflect the changes. If you use form fields to gather the data, even checking calculate on exit will not force an update in a REF field in the header/footer - you would have to use an update macro on exit from the field. By printing or previewing you are effectively forcing an update. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
#9
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copy a field result into a footer of a document
Stefan Blom wrote:
(And, in a protected form, it is absolutely crucial to do so, because a form with REF fields *would* require the use of a macro.) Only if they are in the header footer - otherwise calculate on exit will force an update -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
#10
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copy a field result into a footer of a document
Of course. Thanks for clarifying this...
-- Stefan Blom Microsoft Word MVP "Graham Mayor" wrote: Stefan Blom wrote: (And, in a protected form, it is absolutely crucial to do so, because a form with REF fields *would* require the use of a macro.) Only if they are in the header footer - otherwise calculate on exit will force an update -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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