[Nancy]

How is the style separator used in Word? I have Word 03. In the middle of a
paragraph I choose Format/File Separator. I want the first part of the
paragraph (which is formatted with Heading 1 style) to appear in the table of
contents, but I don't want the remainder of the paragraph in the TOC. Isn't
the Style Separator the way to achieve this? Say, by formatting the second
half of the paragraph in Body text style?

[Jay Freedman]

See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm for instructions.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.


Nancy wrote:
How is the style separator used in Word? I have Word 03. In the
middle of a paragraph I choose Format/File Separator. I want the
first part of the paragraph (which is formatted with Heading 1 style)
to appear in the table of contents, but I don't want the remainder of
the paragraph in the TOC. Isn't the Style Separator the way to
achieve this? Say, by formatting the second half of the paragraph in
Body text style?

[Suzanne S. Barnhill]

That article really doesn't have much about the style separator because I
didn't exactly understand it (and in any case the point of the article was
to provide a workaround for versions before Word 2002). My understanding was
that if you apply a style to selected text at the beginning of the
paragraph, then Word applies it as (basically) a character style but in such
a way that it is picked up by the TOC and that Word inserts a style
separator. There isn't any obvious way, through the UI, for users to insert
style separators, which is why I assumed it was something Word did. Word's
Help has nothing about style separators (or at least the articles that come
up if you search for "style separator" don't look promising).

The MSKB is a bit more helpful. "How to create a table of contents by
marking text in Word 2002 and Word 2003"
(http://support.microsoft.com/?kbid=285059) talks about "Lead-in Emphasis,"
which appears to be the bit about applying a heading style to the first part
of a paragraph, and it seems to work pretty much as I thought. The article
also describes how to use style separators, but it requires adding a toolbar
button for the InsertStyleSeparator command, which doesn't suggest that
ordinary users are expected to want to do this. The article also says:

"NOTE: The style separator is a special form of a hidden paragraph mark, so
documents created in Word 2003 and Word 2002 with style separators appear
the same in Word 2000 and Microsoft Word 97 unless you click All under
Formatting Marks. If you click All under Formatting Marks in earlier
versions of Word, the style separator hidden paragraph mark appears as a
normal paragraph mark, and the document will be repaginated.

"When you view documents created in Word 2003 and Word 2002 with style
separators in earlier versions of Word, do not click All under Formatting
Marks."

So basically the choice is between a hidden paragraph mark that you can
display (so you know what you're dealing with) and a hidden paragraph mark
that is always hidden, so you're totally confused!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm for instructions.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.


Nancy wrote:
How is the style separator used in Word? I have Word 03. In the
middle of a paragraph I choose Format/File Separator. I want the
first part of the paragraph (which is formatted with Heading 1 style)
to appear in the table of contents, but I don't want the remainder of
the paragraph in the TOC. Isn't the Style Separator the way to
achieve this? Say, by formatting the second half of the paragraph in
Body text style?

[Paul Hermans]

Suzanne,
I have been learning a lot on this forum recently, and your name just seems
to keep being the one to answer my questions!
I just wanted to drop you a note and thank you for all the input and
expertise you are sharing here.

Paul

"Suzanne S. Barnhill" wrote:

That article really doesn't have much about the style separator because I
didn't exactly understand it (and in any case the point of the article was
to provide a workaround for versions before Word 2002). My understanding was
that if you apply a style to selected text at the beginning of the
paragraph, then Word applies it as (basically) a character style but in such
a way that it is picked up by the TOC and that Word inserts a style
separator. There isn't any obvious way, through the UI, for users to insert
style separators, which is why I assumed it was something Word did. Word's
Help has nothing about style separators (or at least the articles that come
up if you search for "style separator" don't look promising).

The MSKB is a bit more helpful. "How to create a table of contents by
marking text in Word 2002 and Word 2003"
(http://support.microsoft.com/?kbid=285059) talks about "Lead-in Emphasis,"
which appears to be the bit about applying a heading style to the first part
of a paragraph, and it seems to work pretty much as I thought. The article
also describes how to use style separators, but it requires adding a toolbar
button for the InsertStyleSeparator command, which doesn't suggest that
ordinary users are expected to want to do this. The article also says:

"NOTE: The style separator is a special form of a hidden paragraph mark, so
documents created in Word 2003 and Word 2002 with style separators appear
the same in Word 2000 and Microsoft Word 97 unless you click All under
Formatting Marks. If you click All under Formatting Marks in earlier
versions of Word, the style separator hidden paragraph mark appears as a
normal paragraph mark, and the document will be repaginated.

"When you view documents created in Word 2003 and Word 2002 with style
separators in earlier versions of Word, do not click All under Formatting
Marks."

So basically the choice is between a hidden paragraph mark that you can
display (so you know what you're dealing with) and a hidden paragraph mark
that is always hidden, so you're totally confused!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm for instructions.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.


Nancy wrote:
How is the style separator used in Word? I have Word 03. In the
middle of a paragraph I choose Format/File Separator. I want the
first part of the paragraph (which is formatted with Heading 1 style)
to appear in the table of contents, but I don't want the remainder of
the paragraph in the TOC. Isn't the Style Separator the way to
achieve this? Say, by formatting the second half of the paragraph in
Body text style?

[Suzanne S. Barnhill]

Thanks. It's always nice to be appreciated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Paul Hermans" wrote in message
...
Suzanne,
I have been learning a lot on this forum recently, and your name just
seems
to keep being the one to answer my questions!
I just wanted to drop you a note and thank you for all the input and
expertise you are sharing here.

Paul

"Suzanne S. Barnhill" wrote:

That article really doesn't have much about the style separator because
I
didn't exactly understand it (and in any case the point of the article
was
to provide a workaround for versions before Word 2002). My understanding
was
that if you apply a style to selected text at the beginning of the
paragraph, then Word applies it as (basically) a character style but in
such
a way that it is picked up by the TOC and that Word inserts a style
separator. There isn't any obvious way, through the UI, for users to
insert
style separators, which is why I assumed it was something Word did.
Word's
Help has nothing about style separators (or at least the articles that
come
up if you search for "style separator" don't look promising).

The MSKB is a bit more helpful. "How to create a table of contents by
marking text in Word 2002 and Word 2003"
(http://support.microsoft.com/?kbid=285059) talks about "Lead-in
Emphasis,"
which appears to be the bit about applying a heading style to the first
part
of a paragraph, and it seems to work pretty much as I thought. The
article
also describes how to use style separators, but it requires adding a
toolbar
button for the InsertStyleSeparator command, which doesn't suggest that
ordinary users are expected to want to do this. The article also says:

"NOTE: The style separator is a special form of a hidden paragraph mark,
so
documents created in Word 2003 and Word 2002 with style separators
appear
the same in Word 2000 and Microsoft Word 97 unless you click All under
Formatting Marks. If you click All under Formatting Marks in earlier
versions of Word, the style separator hidden paragraph mark appears as a
normal paragraph mark, and the document will be repaginated.

"When you view documents created in Word 2003 and Word 2002 with style
separators in earlier versions of Word, do not click All under
Formatting
Marks."

So basically the choice is between a hidden paragraph mark that you can
display (so you know what you're dealing with) and a hidden paragraph
mark
that is always hidden, so you're totally confused!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm for
instructions.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.


Nancy wrote:
How is the style separator used in Word? I have Word 03. In the
middle of a paragraph I choose Format/File Separator. I want the
first part of the paragraph (which is formatted with Heading 1
style)
to appear in the table of contents, but I don't want the remainder
of
the paragraph in the TOC. Isn't the Style Separator the way to
achieve this? Say, by formatting the second half of the paragraph in
Body text style?