[Jane]

Hi,

I'm creating templates that are issued to other people. I would like to
customise the toolbars that appear. I know I've done so before but am having
trouble recreating this on the current template I'm working on. I can't
remember what I have done in the past. What am I doing wrong? If these
points are of any relevance:

- I am aware of the issue between Word 2003 and Acrobat 7, and have no
problem with knowing how to save the templates for my Normal.dot
- I have heavily customised my own toolbars but only want key buttons to
appear for my colleagues
- This particular template contains form fields

Thanks,

Jane

[Cindy M.]

Hi ?B?SmFuZQ==?=,

I'm creating templates that are issued to other people. I would like to
customise the toolbars that appear. I know I've done so before but am having
trouble recreating this on the current template I'm working on. I can't
remember what I have done in the past. What am I doing wrong? If these
points are of any relevance:

- I am aware of the issue between Word 2003 and Acrobat 7, and have no
problem with knowing how to save the templates for my Normal.dot
- I have heavily customised my own toolbars but only want key buttons to
appear for my colleagues
- This particular template contains form fields

Well, you should be sure you've selected THIS template in Tools/Customize. If
you're creating toolbars to distribute with a template, Normal.dot shouldn't
come into the picture. If you're trying to add buttons that are already in your
Normal.dot, it would be a good idea to create a special, new toolbar in the
template you're going to distribute and copy all the buttons to that.

Close Word. Rename Normal.dot. Start Word - this will generate an "empty"
Normal.dot so that you can avoid any conflicts between the special template and
your Normal.dot. Open the template. Tools/Customize and make sure this template
is set for "Save in". Now you can move the buttons from the "container" toolbar
to Word's toolbars and menus; you can recreate any special toolbars you have in
your Normal.dot in this template.

When you're finished, you can remove (or rename) the Normal.dot Word generated
and rename your original copy back to Normal.dot.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)

[Jane]

Thanks Cindy. I've been able to create a new toolbar, which contains only 5
buttons. However, I always have 4 toolbars showing, which I have customised
for myself. All my buttons are likely to confuse users, so I'm trying to
release the document with only my special toolbar showing. Trouble is, when
I'm in my template (it is called 10 quick Questions), I remove the 4 toolbars
I don't want showing, and then they also disappear from all my other files.
When I add them back, they also add back to 10 Quick Questions. Any ideas on
how to make only the special toobar visible in 10 Quick Questions?

Thanks,

Jane

"Cindy M." wrote:

Hi ?B?SmFuZQ==?=,

I'm creating templates that are issued to other people. I would like to
customise the toolbars that appear. I know I've done so before but am having
trouble recreating this on the current template I'm working on. I can't
remember what I have done in the past. What am I doing wrong? If these
points are of any relevance:

- I am aware of the issue between Word 2003 and Acrobat 7, and have no
problem with knowing how to save the templates for my Normal.dot
- I have heavily customised my own toolbars but only want key buttons to
appear for my colleagues
- This particular template contains form fields

Well, you should be sure you've selected THIS template in Tools/Customize. If
you're creating toolbars to distribute with a template, Normal.dot shouldn't
come into the picture. If you're trying to add buttons that are already in your
Normal.dot, it would be a good idea to create a special, new toolbar in the
template you're going to distribute and copy all the buttons to that.

Close Word. Rename Normal.dot. Start Word - this will generate an "empty"
Normal.dot so that you can avoid any conflicts between the special template and
your Normal.dot. Open the template. Tools/Customize and make sure this template
is set for "Save in". Now you can move the buttons from the "container" toolbar
to Word's toolbars and menus; you can recreate any special toolbars you have in
your Normal.dot in this template.

When you're finished, you can remove (or rename) the Normal.dot Word generated
and rename your original copy back to Normal.dot.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)

[Cindy M.]

Hi Jane,

I've been able to create a new toolbar, which contains only 5
buttons. However, I always have 4 toolbars showing, which I have customised
for myself. All my buttons are likely to confuse users, so I'm trying to
release the document with only my special toolbar showing. Trouble is, when
I'm in my template (it is called 10 quick Questions), I remove the 4 toolbars
I don't want showing, and then they also disappear from all my other files.
When I add them back, they also add back to 10 Quick Questions. Any ideas on
how to make only the special toobar visible in 10 Quick Questions?

Word can save toolbars in many files: the document you're working in; the
template attached to the document; the Normal.dot template; any other template
that's loaded as an Addin (see the list in Tools/Templates and Addins).

If you're seeing a toolbar in ALL documents, then that toolbar is saved in
either Normal.dot or another Addin template.

Assuming you've created and saved the one special toolbar in 10QQ, that toolbar
will travel with the template and other users will see it. But the toolbars in
your other, global templates will NOT travel with 10QQ. That's why it's very
important that you specify in the "Save in" when working in Tools/Customize.

Assuming you have Word 2002 or 2003, hold down CTRL when starting Word. You
shouldn't see any of your toolbars because Word will load with the installation
defaults. Now open 10QQ. What toolbars do you see?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)

[Jane]

Hi Cindy,

I have Office 2003. When I held down the Control key, it asked me whether
I'd like to open Word in safe mode. If I clicked Yes, the installation
default toolbar settings show. If I click No, then mine open. (I'm 99.99% I
have correctly saved these to Normal.dot.) When I launched Safe mode I then
tried to open 10QQ, but it asked me for a "passphrase to decrypt" the file!
No luck there!

With your reference to "the list in Tools/Templates and Addins", if you mean
go to the Organiser dialogue box and then the Toolbar list, in 10QQ, my
special toolbar is listed (Survey Toolbar). In Normal.dot, no toolbars are
listed.

You've said "the toolbars in your other, global templates will NOT travel
with 10QQ". I've just checked when I've sent the file to someone else, and
you are correct. My customised toolbars don't appear on their screen. (My
Survey Toolbar does, which is great!) I thought my toolbars were being seen
on recipients' screens. But the recipients' own toolbars also show. I would
prefer to override the recipients' toolbars and just have the Survey Toolbar
show. That way I can control where a macro button appears (that is the only
really special element).

I have another template I created a few months ago, and when I open that,
the toolbars I have edited (Standard and Formatting) override my own Standard
and Formatting toolbars. I've just gone and checked how they open on someone
else's PC. They don't seem to be completely replacing their existing
toolbars - but at least I know my macro button in that file is showing.

If it is relevant, I have never (until Survey Toolbar) created new toolbars
in any template. Even in Normal.dot, I've just added and deleted buttons on
the existing toolbars. I have included the 5 relevant buttons I need on
Survey Toolbar and don't need any other toolbars to show.

Cindy, I'm sorry if I seem disorganised with this. I've obviously not paid
enough attention to the toolbars when using the templates with other people.
What I really want to be able to do for any template I create is:

- specify the toolbars that appear
- specifiy the I buttons that appear on each toolbar

Hope at least some of this makes sense.

Thanks,

Jane

"Cindy M." wrote:

Hi Jane,

I've been able to create a new toolbar, which contains only 5
buttons. However, I always have 4 toolbars showing, which I have customised
for myself. All my buttons are likely to confuse users, so I'm trying to
release the document with only my special toolbar showing. Trouble is, when
I'm in my template (it is called 10 quick Questions), I remove the 4 toolbars
I don't want showing, and then they also disappear from all my other files.
When I add them back, they also add back to 10 Quick Questions. Any ideas on
how to make only the special toobar visible in 10 Quick Questions?

Word can save toolbars in many files: the document you're working in; the
template attached to the document; the Normal.dot template; any other template
that's loaded as an Addin (see the list in Tools/Templates and Addins).

If you're seeing a toolbar in ALL documents, then that toolbar is saved in
either Normal.dot or another Addin template.

Assuming you've created and saved the one special toolbar in 10QQ, that toolbar
will travel with the template and other users will see it. But the toolbars in
your other, global templates will NOT travel with 10QQ. That's why it's very
important that you specify in the "Save in" when working in Tools/Customize.

Assuming you have Word 2002 or 2003, hold down CTRL when starting Word. You
shouldn't see any of your toolbars because Word will load with the installation
defaults. Now open 10QQ. What toolbars do you see?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)

[Cindy M.]

Hi ?B?SmFuZQ==?=,

I have Office 2003. When I held down the Control key, it asked me whether
I'd like to open Word in safe mode. If I clicked Yes, the installation
default toolbar settings show. If I click No, then mine open. (I'm 99.99%
I
have correctly saved these to Normal.dot.) When I launched Safe mode I then
tried to open 10QQ, but it asked me for a "passphrase to decrypt" the file!
No luck there!

Then there's a problem. Word should be able to open the file. If you can't
open the file in Safe Mode on your machine, then others may have problems with
it, as well...

If I click No, then mine open. (I'm 99.99% I
have correctly saved these to Normal.dot.)

With your reference to "the list in Tools/Templates and Addins", if you mean
go to the Organiser dialogue box and then the Toolbar list, in 10QQ, my
special toolbar is listed (Survey Toolbar). In Normal.dot, no toolbars are
listed.

Unless your tools (="then mine open") were only added to Word's internal
toolbars, then you've got another problem.

And no, I didn't mean the Organizer (although it's good to know that your
Survey Toolbar shows up there as being in 10QQ). I meant the list box at the
bottom of Templates and Add-ins. This will list any templates that are loaded
as global add-ins (similar to Normal.dot).

You've said "the toolbars in your other, global templates will NOT travel
with 10QQ". I've just checked when I've sent the file to someone else, and
you are correct. My customised toolbars don't appear on their screen.

That's good :-)

But the recipients' own toolbars also show. I would
prefer to override the recipients' toolbars and just have the Survey Toolbar
show. That way I can control where a macro button appears (that is the only
really special element).

This would require macro code in the file that executes when the document is
opened. Something like the following (although I can't guarantee this is
exactly what you need):

Sub AutoOpen() 'Must be this name
Dim doc as Word.Document
Dim cb as Office.CommandBar

Set doc = ActiveDocument
'Stores changes in this document
'Important to not affect the user's normal settings!
Application.CustomizationContext = doc
For each cb in Application.CommandBars
'Test caption as it appears in your toolbar
If cb.Name "Survey Toolbar"
cb.Visible = false
Else
cb.Visilbe = true
End if
Next
End Sub

I've obviously not paid
enough attention to the toolbars when using the templates with other people.

I think you'll find an article on distributing templates at word.mvps.org that
may help you sort things out a bit :-)

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :-)