| Home |
| Search |
| Today's Posts |
|
#1
Posted to microsoft.public.word.newusers
|
|||
|
|||
Formatting/sorting my DVD list
Can someone please help me figure this one out? I have a standard no frills
listing of my DVD collection. Here's a small example of the way my titles are listed: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider As you can see, they are listed in alphabetical order. The example above is just that. My real list runs to about 1,800 titles. What I want to know is, is there a way to A-Z sort this list ignoring the three digits at the beginning of each line? Lets say I type a new title at the end of the list like this: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider 808 Cool Runnings So as you can see, ideally Cool Runnings would need to be moved just underneath Cat People, however doing a standard sort would leave the positions as they are as the numerical positions of the digits would take priority. Is it possible to sort this list whilst ignoring the beginning three digits on each line? Thanks for reading, Mike. |
|
#3
Posted to microsoft.public.word.newusers
|
|||
|
|||
|
Formatting/sorting my DVD list
Select the list and use Table | Sort to sort on Word 2 (with Word 3 and Word
4 if necessary as the secondary and tertiary sort keys). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Mike JB" wrote in message ... Can someone please help me figure this one out? I have a standard no frills listing of my DVD collection. Here's a small example of the way my titles are listed: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider As you can see, they are listed in alphabetical order. The example above is just that. My real list runs to about 1,800 titles. What I want to know is, is there a way to A-Z sort this list ignoring the three digits at the beginning of each line? Lets say I type a new title at the end of the list like this: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider 808 Cool Runnings So as you can see, ideally Cool Runnings would need to be moved just underneath Cat People, however doing a standard sort would leave the positions as they are as the numerical positions of the digits would take priority. Is it possible to sort this list whilst ignoring the beginning three digits on each line? Thanks for reading, Mike. |
|
#4
Posted to microsoft.public.word.newusers
|
|||
|
|||
|
Formatting/sorting my DVD list
Thanks for the reply Bob.
To answer your questions: 1. I'm using Word 2000 (9.0.2720) though I do have access to Word 2007 at my office. 2. No, unfortunately not, but I can do that, however wouldn't putting the titles in one column and the numbers in another separate them completely in a sort? 3. Yes, the digits are separated from the DVD titles by a single tab. Mike. "CyberTaz" wrote in message .. . It's definitely possible, but there are several significant variables that will determine *how* to go about it. 1 - What version of Word are you using? 2 - Is the list in a Table? ( A 2 column table would make it quite simple.) 3 - If not a table, have you at least separated the numbers from the titles by pressing Tab (rather than using the spacebar)? That's just as good as a table for easier sorting of the list. 4 - If you've just used the spacebar to separate the numbers from the titles it will make it much more difficult to sort. Depending on how may items it might be best to replace the spaces with Tabs first. Regards |:) Bob Jones [MVP] Office:Mac On 10/20/07 2:07 PM, in article , "Mike JB" wrote: Can someone please help me figure this one out? I have a standard no frills listing of my DVD collection. Here's a small example of the way my titles are listed: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider As you can see, they are listed in alphabetical order. The example above is just that. My real list runs to about 1,800 titles. What I want to know is, is there a way to A-Z sort this list ignoring the three digits at the beginning of each line? Lets say I type a new title at the end of the list like this: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider 808 Cool Runnings So as you can see, ideally Cool Runnings would need to be moved just underneath Cat People, however doing a standard sort would leave the positions as they are as the numerical positions of the digits would take priority. Is it possible to sort this list whilst ignoring the beginning three digits on each line? Thanks for reading, Mike. |
|
#5
Posted to microsoft.public.word.newusers
|
|||
|
|||
|
Formatting/sorting my DVD list
Word is able to sort a table letting you select the primary column for the
sort. So you can alphabetize the table on the column of names whilst keeping the rows locked. This is important in your case as adding new titles later (presuming your collection will grow) will be easy whilst in numerical order. So you can switch between order as required. -- Terry Farrell - MS Word MVP "Mike JB" wrote in message ... Thanks for the reply Bob. To answer your questions: 1. I'm using Word 2000 (9.0.2720) though I do have access to Word 2007 at my office. 2. No, unfortunately not, but I can do that, however wouldn't putting the titles in one column and the numbers in another separate them completely in a sort? 3. Yes, the digits are separated from the DVD titles by a single tab. Mike. "CyberTaz" wrote in message .. . It's definitely possible, but there are several significant variables that will determine *how* to go about it. 1 - What version of Word are you using? 2 - Is the list in a Table? ( A 2 column table would make it quite simple.) 3 - If not a table, have you at least separated the numbers from the titles by pressing Tab (rather than using the spacebar)? That's just as good as a table for easier sorting of the list. 4 - If you've just used the spacebar to separate the numbers from the titles it will make it much more difficult to sort. Depending on how may items it might be best to replace the spaces with Tabs first. Regards |:) Bob Jones [MVP] Office:Mac On 10/20/07 2:07 PM, in article , "Mike JB" wrote: Can someone please help me figure this one out? I have a standard no frills listing of my DVD collection. Here's a small example of the way my titles are listed: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider As you can see, they are listed in alphabetical order. The example above is just that. My real list runs to about 1,800 titles. What I want to know is, is there a way to A-Z sort this list ignoring the three digits at the beginning of each line? Lets say I type a new title at the end of the list like this: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider 808 Cool Runnings So as you can see, ideally Cool Runnings would need to be moved just underneath Cat People, however doing a standard sort would leave the positions as they are as the numerical positions of the digits would take priority. Is it possible to sort this list whilst ignoring the beginning three digits on each line? Thanks for reading, Mike. |
|
#6
Posted to microsoft.public.word.newusers
|
|||
|
|||
|
Formatting/sorting my DVD list
But what you're all missing is that this particular data collection can be
sorted outside a table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Terry Farrell" wrote in message ... Word is able to sort a table letting you select the primary column for the sort. So you can alphabetize the table on the column of names whilst keeping the rows locked. This is important in your case as adding new titles later (presuming your collection will grow) will be easy whilst in numerical order. So you can switch between order as required. -- Terry Farrell - MS Word MVP "Mike JB" wrote in message ... Thanks for the reply Bob. To answer your questions: 1. I'm using Word 2000 (9.0.2720) though I do have access to Word 2007 at my office. 2. No, unfortunately not, but I can do that, however wouldn't putting the titles in one column and the numbers in another separate them completely in a sort? 3. Yes, the digits are separated from the DVD titles by a single tab. Mike. "CyberTaz" wrote in message .. . It's definitely possible, but there are several significant variables that will determine *how* to go about it. 1 - What version of Word are you using? 2 - Is the list in a Table? ( A 2 column table would make it quite simple.) 3 - If not a table, have you at least separated the numbers from the titles by pressing Tab (rather than using the spacebar)? That's just as good as a table for easier sorting of the list. 4 - If you've just used the spacebar to separate the numbers from the titles it will make it much more difficult to sort. Depending on how may items it might be best to replace the spaces with Tabs first. Regards |:) Bob Jones [MVP] Office:Mac On 10/20/07 2:07 PM, in article , "Mike JB" wrote: Can someone please help me figure this one out? I have a standard no frills listing of my DVD collection. Here's a small example of the way my titles are listed: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider As you can see, they are listed in alphabetical order. The example above is just that. My real list runs to about 1,800 titles. What I want to know is, is there a way to A-Z sort this list ignoring the three digits at the beginning of each line? Lets say I type a new title at the end of the list like this: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider 808 Cool Runnings So as you can see, ideally Cool Runnings would need to be moved just underneath Cat People, however doing a standard sort would leave the positions as they are as the numerical positions of the digits would take priority. Is it possible to sort this list whilst ignoring the beginning three digits on each line? Thanks for reading, Mike. |
|
#7
Posted to microsoft.public.word.newusers
|
|||
|
|||
|
Formatting/sorting my DVD list
Just so it's clear; I need the digits to stick with the title. On other
words, in my example, the three digits 808 next to the title Cool Runnings, must always remain 808. It must move with the title as it is sorted. Cool Runnings will always remain item #808 regardless of how many other titles are added. I'll try all your suggestions later this evening after work. Thanks to all for your help. "Suzanne S. Barnhill" wrote in message ... But what you're all missing is that this particular data collection can be sorted outside a table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Terry Farrell" wrote in message ... Word is able to sort a table letting you select the primary column for the sort. So you can alphabetize the table on the column of names whilst keeping the rows locked. This is important in your case as adding new titles later (presuming your collection will grow) will be easy whilst in numerical order. So you can switch between order as required. -- Terry Farrell - MS Word MVP "Mike JB" wrote in message ... Thanks for the reply Bob. To answer your questions: 1. I'm using Word 2000 (9.0.2720) though I do have access to Word 2007 at my office. 2. No, unfortunately not, but I can do that, however wouldn't putting the titles in one column and the numbers in another separate them completely in a sort? 3. Yes, the digits are separated from the DVD titles by a single tab. Mike. "CyberTaz" wrote in message .. . It's definitely possible, but there are several significant variables that will determine *how* to go about it. 1 - What version of Word are you using? 2 - Is the list in a Table? ( A 2 column table would make it quite simple.) 3 - If not a table, have you at least separated the numbers from the titles by pressing Tab (rather than using the spacebar)? That's just as good as a table for easier sorting of the list. 4 - If you've just used the spacebar to separate the numbers from the titles it will make it much more difficult to sort. Depending on how may items it might be best to replace the spaces with Tabs first. Regards |:) Bob Jones [MVP] Office:Mac On 10/20/07 2:07 PM, in article , "Mike JB" wrote: Can someone please help me figure this one out? I have a standard no frills listing of my DVD collection. Here's a small example of the way my titles are listed: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider As you can see, they are listed in alphabetical order. The example above is just that. My real list runs to about 1,800 titles. What I want to know is, is there a way to A-Z sort this list ignoring the three digits at the beginning of each line? Lets say I type a new title at the end of the list like this: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider 808 Cool Runnings So as you can see, ideally Cool Runnings would need to be moved just underneath Cat People, however doing a standard sort would leave the positions as they are as the numerical positions of the digits would take priority. Is it possible to sort this list whilst ignoring the beginning three digits on each line? Thanks for reading, Mike. |
|
#8
Posted to microsoft.public.word.newusers
|
|||
|
|||
|
Formatting/sorting my DVD list
I tested the collection you posted. The result of the sort I described was:
001 Beyond The Fringe 002 Cat People 808 Cool Runnings 003 Dead or Alive 004 Easy Rider -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Mike JB" wrote in message ... Just so it's clear; I need the digits to stick with the title. On other words, in my example, the three digits 808 next to the title Cool Runnings, must always remain 808. It must move with the title as it is sorted. Cool Runnings will always remain item #808 regardless of how many other titles are added. I'll try all your suggestions later this evening after work. Thanks to all for your help. "Suzanne S. Barnhill" wrote in message ... But what you're all missing is that this particular data collection can be sorted outside a table. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Terry Farrell" wrote in message ... Word is able to sort a table letting you select the primary column for the sort. So you can alphabetize the table on the column of names whilst keeping the rows locked. This is important in your case as adding new titles later (presuming your collection will grow) will be easy whilst in numerical order. So you can switch between order as required. -- Terry Farrell - MS Word MVP "Mike JB" wrote in message ... Thanks for the reply Bob. To answer your questions: 1. I'm using Word 2000 (9.0.2720) though I do have access to Word 2007 at my office. 2. No, unfortunately not, but I can do that, however wouldn't putting the titles in one column and the numbers in another separate them completely in a sort? 3. Yes, the digits are separated from the DVD titles by a single tab. Mike. "CyberTaz" wrote in message .. . It's definitely possible, but there are several significant variables that will determine *how* to go about it. 1 - What version of Word are you using? 2 - Is the list in a Table? ( A 2 column table would make it quite simple.) 3 - If not a table, have you at least separated the numbers from the titles by pressing Tab (rather than using the spacebar)? That's just as good as a table for easier sorting of the list. 4 - If you've just used the spacebar to separate the numbers from the titles it will make it much more difficult to sort. Depending on how may items it might be best to replace the spaces with Tabs first. Regards |:) Bob Jones [MVP] Office:Mac On 10/20/07 2:07 PM, in article , "Mike JB" wrote: Can someone please help me figure this one out? I have a standard no frills listing of my DVD collection. Here's a small example of the way my titles are listed: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider As you can see, they are listed in alphabetical order. The example above is just that. My real list runs to about 1,800 titles. What I want to know is, is there a way to A-Z sort this list ignoring the three digits at the beginning of each line? Lets say I type a new title at the end of the list like this: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider 808 Cool Runnings So as you can see, ideally Cool Runnings would need to be moved just underneath Cat People, however doing a standard sort would leave the positions as they are as the numerical positions of the digits would take priority. Is it possible to sort this list whilst ignoring the beginning three digits on each line? Thanks for reading, Mike. |
|
#9
Posted to microsoft.public.word.newusers
|
|||
|
|||
|
Formatting/sorting my DVD list
See in line below:
On 10/20/07 3:26 PM, in article , "Mike JB" wrote: Thanks for the reply Bob. To answer your questions: 1. I'm using Word 2000 (9.0.2720) though I do have access to Word 2007 at my office. 2000 is just fine:-) The feature is simply in a different place in 2007. 2. No, unfortunately not, but I can do that, however wouldn't putting the titles in one column and the numbers in another separate them completely in a sort? Based on 3, that won't be necessary:-) 3. Yes, the digits are separated from the DVD titles by a single tab. Then all you need to do is select the list then go to TableSort. Click the Options button, confirm that it is set to Separate Fields at Tabs & click OK. Then open the Sort By list, select "Field 2" & click OK. Repeat the process after adding new titles to the list. Just a thought, but have you considered putting this list in an Excel worksheet rather than in a Word doc? Mike. Regards |:) Bob Jones [MVP] Office:Mac "CyberTaz" wrote in message .. . It's definitely possible, but there are several significant variables that will determine *how* to go about it. 1 - What version of Word are you using? 2 - Is the list in a Table? ( A 2 column table would make it quite simple.) 3 - If not a table, have you at least separated the numbers from the titles by pressing Tab (rather than using the spacebar)? That's just as good as a table for easier sorting of the list. 4 - If you've just used the spacebar to separate the numbers from the titles it will make it much more difficult to sort. Depending on how may items it might be best to replace the spaces with Tabs first. Regards |:) Bob Jones [MVP] Office:Mac On 10/20/07 2:07 PM, in article , "Mike JB" wrote: Can someone please help me figure this one out? I have a standard no frills listing of my DVD collection. Here's a small example of the way my titles are listed: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider As you can see, they are listed in alphabetical order. The example above is just that. My real list runs to about 1,800 titles. What I want to know is, is there a way to A-Z sort this list ignoring the three digits at the beginning of each line? Lets say I type a new title at the end of the list like this: 001 Beyond The Fringe 002 Cat People 003 Dead or Alive 004 Easy Rider 808 Cool Runnings So as you can see, ideally Cool Runnings would need to be moved just underneath Cat People, however doing a standard sort would leave the positions as they are as the numerical positions of the digits would take priority. Is it possible to sort this list whilst ignoring the beginning three digits on each line? Thanks for reading, Mike. |
| Reply |
| Thread Tools | |
| Display Modes | |
|
|
Similar Threads
|
||||
| Thread | Forum | |||
| Sorting mailing list MS Word 2003 | Microsoft Word Help | |||
| Sorting a List A-Z | Tables | |||
| sorting list | Page Layout | |||
| Sorting a mailing list | Mailmerge | |||
| sorting list | New Users | |||
Linear Mode
