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I am trying to build a booklet using data from an excel file for a training
program. I would like it to be: title, TOC, one page for each class and a listing of the classes included in a registration form. So the merge data would be going to both the "class section" and the registration form. So I want a page break after each class page but I don't want to repeat the title and TOC. Then I need to repeat some of the data later on where I have the list. Is this possible? I really don't want to to make three separate files! |
#2
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I would think that you are going to need two separate mail merges. One a
formletter type to create the class pages, which you will merge to a new document and then, after executing the merge, you will have to add the table of contects. The for the registration form, which I am assuming will contain a list of the classes, you will need to use a Catalog or Directory type mailmerge, probably adding some of the elements that comprise the form after executing that merge to a new document. The other list that you are talking about may need to be yet another merge. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kristina" wrote in message ... I am trying to build a booklet using data from an excel file for a training program. I would like it to be: title, TOC, one page for each class and a listing of the classes included in a registration form. So the merge data would be going to both the "class section" and the registration form. So I want a page break after each class page but I don't want to repeat the title and TOC. Then I need to repeat some of the data later on where I have the list. Is this possible? I really don't want to to make three separate files! |
#3
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I was able to work around the issue by creating three separate files - one
for the class list (registration form), one for the class descriptions section and one for the title and TOC. As a final step I copied and pasted into one doc and updated the TOC. Since I am trying to automate this so that other people in my dept can do this easily I'd like to eliminate as many steps as possible. Do I need to assume that only one mail merge can be done per file? Also - any idea on how to get text to appear only once? I know that you can do it through a report in Access but like I said I'm trying to uncomplicate the process! Thanks for the info! "Doug Robbins - Word MVP" wrote: I would think that you are going to need two separate mail merges. One a formletter type to create the class pages, which you will merge to a new document and then, after executing the merge, you will have to add the table of contects. The for the registration form, which I am assuming will contain a list of the classes, you will need to use a Catalog or Directory type mailmerge, probably adding some of the elements that comprise the form after executing that merge to a new document. The other list that you are talking about may need to be yet another merge. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kristina" wrote in message ... I am trying to build a booklet using data from an excel file for a training program. I would like it to be: title, TOC, one page for each class and a listing of the classes included in a registration form. So the merge data would be going to both the "class section" and the registration form. So I want a page break after each class page but I don't want to repeat the title and TOC. Then I need to repeat some of the data later on where I have the list. Is this possible? I really don't want to to make three separate files! |
#4
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Your assumption of one merge per "main document" file is correct. The
document produced by executing such a merge will no longer have any merge fields in it, nor does it have any connection to a data source. As far as the text appearing more than once is concerned, I am not sure where that is happening, but if it is in the document produced by execution of a catalog or directory type mail merge, that is what happens as everything in such a mail merge main document is repeated for every record in the data source. For ways to work around that, See the "Group Multiple items for a single condition" item on fellow MVP Cindy Meister's website at: http://homepage.swissonline.ch/cindy...faq1.htm#DBPic Or take a look at the following Knowledge Base Article http://support.microsoft.com/default...b;en-us;211303 http://www.knowhow.com/Guides/Compou...poundMerge.htm None of this information however is taking you towards your aim of reducing the steps involved. The only way to do that would be by "rolling-your-own" application, using Visual Basic or a combination of Visual Basic and mailmerge for a part of it. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kristina" wrote in message ... I was able to work around the issue by creating three separate files - one for the class list (registration form), one for the class descriptions section and one for the title and TOC. As a final step I copied and pasted into one doc and updated the TOC. Since I am trying to automate this so that other people in my dept can do this easily I'd like to eliminate as many steps as possible. Do I need to assume that only one mail merge can be done per file? Also - any idea on how to get text to appear only once? I know that you can do it through a report in Access but like I said I'm trying to uncomplicate the process! Thanks for the info! "Doug Robbins - Word MVP" wrote: I would think that you are going to need two separate mail merges. One a formletter type to create the class pages, which you will merge to a new document and then, after executing the merge, you will have to add the table of contects. The for the registration form, which I am assuming will contain a list of the classes, you will need to use a Catalog or Directory type mailmerge, probably adding some of the elements that comprise the form after executing that merge to a new document. The other list that you are talking about may need to be yet another merge. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kristina" wrote in message ... I am trying to build a booklet using data from an excel file for a training program. I would like it to be: title, TOC, one page for each class and a listing of the classes included in a registration form. So the merge data would be going to both the "class section" and the registration form. So I want a page break after each class page but I don't want to repeat the title and TOC. Then I need to repeat some of the data later on where I have the list. Is this possible? I really don't want to to make three separate files! |
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