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#1
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How to avoid retyping on repetitive wordfields on merge toolbar
I use Word 2000 in house and Word 2003 in office. On the document using the
mergefield toolbar, I insert word fields by clicking "insert wordfield", then "fill in", then at prompt I type in "location", then press ok. Location changes for every client. The document contains five places where I must insert the information for "location." My practice has been to create a wordfield five times at the various places in the document repeating the same question. I think this is wasteful, but the only way I know how to do it. Q. Is there a different technique to avoid retyping the information for the prompts. Note: I have no clue as to Word programming language. |
#2
Posted to microsoft.public.word.mailmerge.fields
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How to avoid retyping on repetitive wordfields on merge toolbar
Why not add a location field to the data source?
-- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "bird lover" wrote in message ... I use Word 2000 in house and Word 2003 in office. On the document using the mergefield toolbar, I insert word fields by clicking "insert wordfield", then "fill in", then at prompt I type in "location", then press ok. Location changes for every client. The document contains five places where I must insert the information for "location." My practice has been to create a wordfield five times at the various places in the document repeating the same question. I think this is wasteful, but the only way I know how to do it. Q. Is there a different technique to avoid retyping the information for the prompts. Note: I have no clue as to Word programming language. |
#3
Posted to microsoft.public.word.mailmerge.fields
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How to avoid retyping on repetitive wordfields on merge toolba
"Doug Robbins - Word MVP" wrote: Why not add a location field to the data source? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "bird lover" wrote in message ... I use Word 2000 in house and Word 2003 in office. On the document using the mergefield toolbar, I insert word fields by clicking "insert wordfield", then "fill in", then at prompt I type in "location", then press ok. Location changes for every client. The document contains five places where I must insert the information for "location." My practice has been to create a wordfield five times at the various places in the document repeating the same question. I think this is wasteful, but the only way I know how to do it. Q. Is there a different technique to avoid retyping the information for the prompts. Note: I have no clue as to Word programming language. |
#4
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How to avoid retyping on repetitive wordfields on merge toolba
The primary data source is MS Access. My secretary does not know how to
program that database. The specific word field frequently varies. I need something simple that we can create specific word fields for repetitive data for the document. "Doug Robbins - Word MVP" wrote: Why not add a location field to the data source? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "bird lover" wrote in message ... I use Word 2000 in house and Word 2003 in office. On the document using the mergefield toolbar, I insert word fields by clicking "insert wordfield", then "fill in", then at prompt I type in "location", then press ok. Location changes for every client. The document contains five places where I must insert the information for "location." My practice has been to create a wordfield five times at the various places in the document repeating the same question. I think this is wasteful, but the only way I know how to do it. Q. Is there a different technique to avoid retyping the information for the prompts. Note: I have no clue as to Word programming language. |
#5
Posted to microsoft.public.word.mailmerge.fields
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How to avoid retyping on repetitive wordfields on merge toolba
Create a directory merge into a single row table, containing a column for
each field. Merge to a new document Add a header rown of fieldnames, add a column for the location and maintain the table as a data source. or How do you determine the location for each record? If there are only a few locations, you could probably use a conditional field to insert the correct one. or You certainly don't need to enter a location fillin field more than once for each document. Use a single Ask field instead and insert the result five times with REF fields. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org bird lover wrote: The primary data source is MS Access. My secretary does not know how to program that database. The specific word field frequently varies. I need something simple that we can create specific word fields for repetitive data for the document. "Doug Robbins - Word MVP" wrote: Why not add a location field to the data source? -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "bird lover" wrote in message ... I use Word 2000 in house and Word 2003 in office. On the document using the mergefield toolbar, I insert word fields by clicking "insert wordfield", then "fill in", then at prompt I type in "location", then press ok. Location changes for every client. The document contains five places where I must insert the information for "location." My practice has been to create a wordfield five times at the various places in the document repeating the same question. I think this is wasteful, but the only way I know how to do it. Q. Is there a different technique to avoid retyping the information for the prompts. Note: I have no clue as to Word programming language. |
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