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#1
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Problems exporting access to word
I've created a macro in Access 2003 that when ran, it takes a report and
sends it to outlook in a word .rtf format to be emailed. Whenever I do this though, the report that normally just fills a page when viewed, takes an extra like 4 lines so part of the report is on the next page. Now I was thinking it might be the borders on the word document, but when I "export" the report to a .rtf file, instead of using "sendto", the report looks fine in the document. I am lost as to why the report would come out one way with "sendto" and another way with "export". Anyone know why or a way to fix this. I can currenly export the word document and then attach it to the email, but would prefer the sendto option so the email can already be set up for the customer and they can just type the name of the person they want to send it to and hit send to simplify things. I've posted the problem on the access forum, but was told that this is a world problem, and that I needed to post here. V/R Leroy |
#2
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Problems exporting access to word
Leroy... skip the Outlook part for now. Are you saying that when you export
this report to Word RTF format, it takes an additional page? Also... you're sending the RTF as an attachment, correct? ************ Anne Troy www.OfficeArticles.com "Leroy" wrote in message ... I've created a macro in Access 2003 that when ran, it takes a report and sends it to outlook in a word .rtf format to be emailed. Whenever I do this though, the report that normally just fills a page when viewed, takes an extra like 4 lines so part of the report is on the next page. Now I was thinking it might be the borders on the word document, but when I "export" the report to a .rtf file, instead of using "sendto", the report looks fine in the document. I am lost as to why the report would come out one way with "sendto" and another way with "export". Anyone know why or a way to fix this. I can currenly export the word document and then attach it to the email, but would prefer the sendto option so the email can already be set up for the customer and they can just type the name of the person they want to send it to and hit send to simplify things. I've posted the problem on the access forum, but was told that this is a world problem, and that I needed to post here. V/R Leroy |
#3
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Problems exporting access to word
Hi Leroy-
Your post gives no indication of how the Access Macro is constructed, but you should be able to output the Report as an Attachment rather than as message content. If that is what you are doing, the one suggestion I would make is to send the Report using Snapshot Format rather than RTF. It will look identical to the Access preview/print, be the same # of pages, be a smaller file, print as it looks in Access, and can't be edited by the recipient. HTH |:) "Leroy" wrote: I've created a macro in Access 2003 that when ran, it takes a report and sends it to outlook in a word .rtf format to be emailed. Whenever I do this though, the report that normally just fills a page when viewed, takes an extra like 4 lines so part of the report is on the next page. Now I was thinking it might be the borders on the word document, but when I "export" the report to a .rtf file, instead of using "sendto", the report looks fine in the document. I am lost as to why the report would come out one way with "sendto" and another way with "export". Anyone know why or a way to fix this. I can currenly export the word document and then attach it to the email, but would prefer the sendto option so the email can already be set up for the customer and they can just type the name of the person they want to send it to and hit send to simplify things. I've posted the problem on the access forum, but was told that this is a world problem, and that I needed to post here. V/R Leroy |
#4
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Problems exporting access to word
Anne,
I would like to say thanks for taking the time to respond to my post. You are correct in both cases. Just the way that the information gets exported is different in the two cases which I spoke about the "sendto" and just simply "export". The sendto function allows the report to be exported and attached to a template email, so the user just types in the email address and hits send. Whenever I use the sendto function, the .rtf document that normally only takes up one page, grows in size to around 1 1/4 pages. So if I have a three page document, then every other page would only have 1/4 page of info, then the rest would be blank. If I were to export the report as an .rtf then manually attach it to an email without using the sendto function, the pages look fine. "Anne Troy" wrote: Leroy... skip the Outlook part for now. Are you saying that when you export this report to Word RTF format, it takes an additional page? Also... you're sending the RTF as an attachment, correct? ************ Anne Troy www.OfficeArticles.com "Leroy" wrote in message ... I've created a macro in Access 2003 that when ran, it takes a report and sends it to outlook in a word .rtf format to be emailed. Whenever I do this though, the report that normally just fills a page when viewed, takes an extra like 4 lines so part of the report is on the next page. Now I was thinking it might be the borders on the word document, but when I "export" the report to a .rtf file, instead of using "sendto", the report looks fine in the document. I am lost as to why the report would come out one way with "sendto" and another way with "export". Anyone know why or a way to fix this. I can currenly export the word document and then attach it to the email, but would prefer the sendto option so the email can already be set up for the customer and they can just type the name of the person they want to send it to and hit send to simplify things. I've posted the problem on the access forum, but was told that this is a world problem, and that I needed to post here. V/R Leroy |
#5
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Problems exporting access to word
CyberTaz,
I apologize about that, the macro is just a one step SendObject function, which sends out the report in a .rtf format in an email as an attachment. I am trying to avoid making the user out the report to a .rtf file then manually attach it to an email and typing in the text of the message. The only problem I have with the Snapshot format is that the attachment needs to be edited by the recipients. It goes to several suprervisors before going to the boss. They need to be able to modify the information at any point before they send it up. So the document does need to stay modifiable, but thanks for the info. I will definitly remember that option in future projects. Leroy "CyberTaz" wrote: Hi Leroy- Your post gives no indication of how the Access Macro is constructed, but you should be able to output the Report as an Attachment rather than as message content. If that is what you are doing, the one suggestion I would make is to send the Report using Snapshot Format rather than RTF. It will look identical to the Access preview/print, be the same # of pages, be a smaller file, print as it looks in Access, and can't be edited by the recipient. HTH |:) "Leroy" wrote: I've created a macro in Access 2003 that when ran, it takes a report and sends it to outlook in a word .rtf format to be emailed. Whenever I do this though, the report that normally just fills a page when viewed, takes an extra like 4 lines so part of the report is on the next page. Now I was thinking it might be the borders on the word document, but when I "export" the report to a .rtf file, instead of using "sendto", the report looks fine in the document. I am lost as to why the report would come out one way with "sendto" and another way with "export". Anyone know why or a way to fix this. I can currenly export the word document and then attach it to the email, but would prefer the sendto option so the email can already be set up for the customer and they can just type the name of the person they want to send it to and hit send to simplify things. I've posted the problem on the access forum, but was told that this is a world problem, and that I needed to post here. V/R Leroy |
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