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Word v. English--2 Questions
I have 2 questions which might not be totally "Word" questions.
1. Word always flags (with those little green lines) any instances of having only a single space between sentences, i.e., between a period or other punctuation ending a sentence and the start of the next sentence. I have been using two spaces since I first learned how to type on a typewriter, the original word processor. On the other hand I read articles by some of our MVPs insisting that Word is so smart with fonts and spacing that there is no reason to do this any more. OK. But is there a way to have Word either (a) stop bugging me about the single space thing or (b) fix the durned problem by making sure there ARE two spaces between sentences? 2. This may be for the grammarians. Word flags every instance of punctuation I put inside quotes and suggests the punctuation belongs outside. My advanced education seems to have left this tiny lacuna in my command of the language. On the other hand, I am not sure I would look for guidance on the finer points of English in, ahem, Redmond. What's the rule here? Does the punctuation always go "inside?" Or does it always go "outside"? Or does it vary (My suspicion, as in: Patrick Henry said, "Give me liberty or give me death." But : Didn't the President tell us us the problem was "nukular weapons"?) |
#2
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Word v. English--2 Questions
Hi Joe,
Go to Tools Options Spelling & Grammar and click the Settings button. In the next dialog, you can choose whether Word checks for one or two inter-sentence spaces or doesn't check; and you can choose whether to flag punctuation inside or outside quotation marks, or not to check. Unfortunately, the AutoCorrect feature can't automatically supply a specified number of spaces at the ends of sentences. The best Word can do is flag the "wrong" number after the fact, leaving you to correct it. You can use Find/Replace to make the corrections en masse, and that can be made into a macro if you want to make the effort. As far as what's "correct", the rules differ among authorities and between countries. Most people never notice, even when you're inconsistent. :-( -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. On Mon, 10 Jul 2006 01:31:14 -0400, "Joe McGuire" wrote: I have 2 questions which might not be totally "Word" questions. 1. Word always flags (with those little green lines) any instances of having only a single space between sentences, i.e., between a period or other punctuation ending a sentence and the start of the next sentence. I have been using two spaces since I first learned how to type on a typewriter, the original word processor. On the other hand I read articles by some of our MVPs insisting that Word is so smart with fonts and spacing that there is no reason to do this any more. OK. But is there a way to have Word either (a) stop bugging me about the single space thing or (b) fix the durned problem by making sure there ARE two spaces between sentences? 2. This may be for the grammarians. Word flags every instance of punctuation I put inside quotes and suggests the punctuation belongs outside. My advanced education seems to have left this tiny lacuna in my command of the language. On the other hand, I am not sure I would look for guidance on the finer points of English in, ahem, Redmond. What's the rule here? Does the punctuation always go "inside?" Or does it always go "outside"? Or does it vary (My suspicion, as in: Patrick Henry said, "Give me liberty or give me death." But : Didn't the President tell us us the problem was "nukular weapons"?) |
#3
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Word v. English--2 Questions
In the United States, periods and commas are always placed before a closing
quotation mark. Question marks and exclamation points are placed either before or after a closing quotation mark, depending on whether the punctuation is part of the quoted material or part of the enclosing sentence. Colons and semicolons are placed after the closing quotation mark. Over the last two or three decades, British writers and editors have started placing commas and periods after the closing quotation mark, but this British innovation has not migrated across the Atlantic yet. I always keep the "grammar checker" turned off, since it's wrong at least as often as it's right. "Joe McGuire" wrote: I have 2 questions which might not be totally "Word" questions. 1. Word always flags (with those little green lines) any instances of having only a single space between sentences, i.e., between a period or other punctuation ending a sentence and the start of the next sentence. I have been using two spaces since I first learned how to type on a typewriter, the original word processor. On the other hand I read articles by some of our MVPs insisting that Word is so smart with fonts and spacing that there is no reason to do this any more. OK. But is there a way to have Word either (a) stop bugging me about the single space thing or (b) fix the durned problem by making sure there ARE two spaces between sentences? 2. This may be for the grammarians. Word flags every instance of punctuation I put inside quotes and suggests the punctuation belongs outside. My advanced education seems to have left this tiny lacuna in my command of the language. On the other hand, I am not sure I would look for guidance on the finer points of English in, ahem, Redmond. What's the rule here? Does the punctuation always go "inside?" Or does it always go "outside"? Or does it vary (My suspicion, as in: Patrick Henry said, "Give me liberty or give me death." But : Didn't the President tell us us the problem was "nukular weapons"?) |
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