[Hugo]

Hi,

I am using a CSV generated by another company and the CSV has many
address fields including Name1 and Name2. When using Mail merge 2000, I
specified that they should be on a separate line and if Name2 was blank, Word
2000 would ignore it and place the rest of the address info below Name1. Now
I want to do the same in Word 2003. In 2003 the task pane (in step 3 of 6)
has an item called Address Block which I click on to get the Insert Address
Block dialog box. The dialog box has a button called Match Fields... and I've
tried playing with matching the fields but I haven't hit the right
combination yet to do what I used to do in Word 2000. I figured that someone
has encountered this situation before and could help me out. I haven't given
up trying but first I want to ask if what I'm doing is possible and, if so,
then what are the steps to accomplish this.
Thanks in advance!

[Graham Mayor]

Don't use the address block. Use the individual fields as you did in Word
2000. You may find http://www.gmayor.com/mail_merge_lab...th_word_xp.htm
and http://www.gmayor.com/formatting_word_fields.htm helpful in the
transition from 2000 to 2003.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Hugo wrote:
Hi,

I am using a CSV generated by another company and the CSV has many
address fields including Name1 and Name2. When using Mail merge 2000,
I specified that they should be on a separate line and if Name2 was
blank, Word 2000 would ignore it and place the rest of the address
info below Name1. Now I want to do the same in Word 2003. In 2003
the task pane (in step 3 of 6) has an item called Address Block which
I click on to get the Insert Address Block dialog box. The dialog box
has a button called Match Fields... and I've tried playing with
matching the fields but I haven't hit the right combination yet to do
what I used to do in Word 2000. I figured that someone has
encountered this situation before and could help me out. I haven't
given up trying but first I want to ask if what I'm doing is possible
and, if so, then what are the steps to accomplish this. Thanks in
advance!