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Form letter
I have a database that contains landlord names and their mailing addresses and their rental property addresses. Some landlords own one rental property and some own multiple properties.
My database is in excel. It simply lists all the rental properties. Such as: Landlord Mailing Address Rental Property COL1 COL2 COL3 COL4 COL5 COL6 COL7 COL8 COL9 COL10 John Brown PO Box 123 City State Zip 1111 Street City State Zip John White PO Box 456 City State Zip 2222 Street City State Zip John Black PO Box 789 City State Zip 3333 Street City State Zip John Appleseed PO Box 999 City State Zip 2131 Street City State Zip John Appleseed PO Box 999 City State Zip 2233 Street City State Zip John Appleseed PO Box 999 City State Zip 2333 Street City State Zip In the example above, I have 4 landlords and 6 properties. I would like to send out four letters. Each letter would reference the property. I know how to set up my form letter to merge 1 property, but how can I set it up to list all three properties for John Appleseed in my example. Any help will be greatly appreciated. Bruce |
#2
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Word does not really have the ability to perform a "multiple items per condition (=key field)" mailmerge.
See the "Multiple items per condition" item under the "Special merges" section of fellow MVP Cindy Meister's website at http://homepage.swissonline.ch/cindy...r/MergFram.htm Or take a look at the following Knowledge Base Article How to Work Around Duplicate Names in Mail Merge Data http://support.microsoft.com/default...b;en-us;302665 Or, if you create a Catalog (on in Word XP and later, it's called Directory) type mailmerge main document with the mergefields in the cells of a one row table in the mailmerge main document with the keyfield in the first cell in the row and then execute that merge to a new document and then run the following macro, it will create separate tables with the records for each key field in them. With a bit of further development, you may be able to get it to do what you want. ' Macro to create multiple items per condition in separate tables from a directory type mailmerge Dim source As Document, target As Document, scat As Range, tcat As Range Dim data As Range, stab As Table, ttab As Table Dim i As Long, j As Long, k As Long, n As Long Set source = ActiveDocument Set target = Documents.Add Set stab = source.Tables(1) k = stab.Columns.Count Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1, numcolumns:=k - 1) Set scat = stab.Cell(1, 1).Range scat.End = scat.End - 1 ttab.Cell(1, 1).Range = scat j = ttab.Rows.Count For i = 1 To stab.Rows.Count Set tcat = ttab.Cell(j, 1).Range tcat.End = tcat.End - 1 Set scat = stab.Cell(i, 1).Range scat.End = scat.End - 1 If scat tcat Then ttab.Rows.Add j = ttab.Rows.Count ttab.Cell(j, 1).Range = scat ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True ttab.Rows.Add ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n Else ttab.Rows.Add For n = 2 To k Set data = stab.Cell(i, n).Range data.End = data.End - 1 ttab.Cell(ttab.Rows.Count, n - 1).Range = data Next n End If Next i -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "BTC" wrote in message ... I have a database that contains landlord names and their mailing addresses and their rental property addresses. Some landlords own one rental property and some own multiple properties. My database is in excel. It simply lists all the rental properties. Such as: Landlord Mailing Address Rental Property COL1 COL2 COL3 COL4 COL5 COL6 COL7 COL8 COL9 COL10 John Brown PO Box 123 City State Zip 1111 Street City State Zip John White PO Box 456 City State Zip 2222 Street City State Zip John Black PO Box 789 City State Zip 3333 Street City State Zip John Appleseed PO Box 999 City State Zip 2131 Street City State Zip John Appleseed PO Box 999 City State Zip 2233 Street City State Zip John Appleseed PO Box 999 City State Zip 2333 Street City State Zip In the example above, I have 4 landlords and 6 properties. I would like to send out four letters. Each letter would reference the property. I know how to set up my form letter to merge 1 property, but how can I set it up to list all three properties for John Appleseed in my example. Any help will be greatly appreciated. Bruce |
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